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CITY COMMISSION MEETING AGENDA May 2, 2017 – 5:45 p.m. (Posted on webpage at 4:45 p.m. on 04/27/17) (10MB files take approximately 45 seconds to open)
City Commission Room, First Floor of City Hall 6 East 6th Street |
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The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
Updates:
05/02/17 @ 4:45 p.m.:
- Added additional information to Consent Agenda Item No. 12 – Request from Plastikon to forgive special assessments;
- Updated Exhibit A on Consent Agenda Item No. 19 – Right-of-Way License Agreement for Common Ground Program at Burroughs Creek Trail and Haskell Avenue; and
- Updated the calendar.
04/28/17 @ 4:00 p.m.:
- Updated the calendar.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Thursday, May 4, 2017 as Star Wars Day.
2. Recognition of the 2017 Fair Housing Month Poster Competition winners. Staff Memo
3. Proclaim Saturday, May 6, 2017 as Sertoma Bar-B-Q Cook-Off Day.
4. Proclaim May 7 – 13, 2017 as National Travel and Tourism Week.
5. Proclaim the month of May, 2017 as Community Action Month.
6. Proclaim the month of May, 2017 as Bicycle Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 04/18/17.
2. Receive minutes from various boards and commissions:
Affordable Housing Advisory Board meeting of 03/06/17
Community Development Advisory Committee meeting of 03/09/17
Homeless Issues Advisory Committee meeting of 01/10/17
Lawrence Douglas County Advocacy Council on Aging meetings of 02/21/17 and 03/21/17
Lawrence Douglas County Housing Authority meeting of 03/27/17
Social Services Funding Advisory Board meeting of 03/09/17
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Adopt on first reading, Ordinance No. 9353, designating certain streets within the City of Lawrence as main trafficways and award Bid No. B1717, Project No. PW1619 – 2016/2017 Traffic Calming Project, to Sunflower Paving, in the amount of $392,545.22. Staff Memo & Attachments
6. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9339, to rezone (Z-17-00009) approximately 1.418 acres from RS7 (Single-Dwelling Residential) District and PUD (Planned Unit Development) District to RM24-PD (Multi-Dwelling Residential-Planned Development) District, located at 2021 Crossgate Drive. (1809 Birdie Way, Lot 1 Alvamar Inc. one Addition) (PC item 1A; approved 10-0 on 3/15/17)
b) Ordinance No. 9340, to rezone (Z-17-00011) approximately .558 acre from PUD (Planned Unit Development) District to RM24-PD (Multi-Dwelling Residential-Planned Development) District, located at 2021 Crossgate Drive. (1575 Birdie Way, Lot 2 Alvamar Inc. one Addition) (PC item 1B; approved 10-0 on 3/15/17)
c) Ordinance No. 9341, for a Text Amendment (TA-16-00388) to the City of Lawrence Land Development Code, Articles 4, 5, & 17, regarding Funeral and Interment Services as defined in Section 20-1729. The requested amendment would allow Columbariums as Accessory Uses to established Religious Assembly Institutions. (PC Agenda Item 5; approved 10-0 on 3/15/17) Incorporation by Reference
d) Ordinance No. 9346, which amends the Electrical Code (Chapter V, Article 4) to allow non-metallic cable as a wiring method for multi-family dwellings exceeding three stories in height; and to require increased fire protection by expanding the scope of branch wiring being protected with arc-fault circuit-interrupters. Incorporation by Reference
7. Adopt Resolution 7203, authorizing the issuance of General Obligation Bonds in the amount of $2,000,000 for the Maple Street Pump Station and amending Resolution No. 7141. Staff Memo & Attachments
8. Approve a Temporary Special Event Permit, SE-17-00202, for a country produce sale in the parking lot of West Coast Saloon, 2222 Iowa Street, every Saturday and Sunday from May 20 through August 20, 2017 between the hours of 9:00 a.m. and 5:00 p.m. Submitted by Country Produce, for TGD Holdings, LLC, property owner of record. Staff Memo & Attachments
9. Approve a Temporary Special Event Permit, SE-17-00167, for The Vocal Few Concert, located at 3424 Trail Road, on June 21, 2017. Submitted by Nathaniel T. and Meghan M. Morsches, property owners of record. Staff Memo & Attachments
10. Approve a Street Event Permit for “The Big Pig” event to be held on Friday, June 23, 2017, from 11:00 a.m. – 11:00 p.m., in the 100 Block of East 9th Street. Adopt on first reading, Ordinance No. 9349, allowing the sale, possession and consumption of alcohol in the public right-of-way on Friday, June 23, 2017, from 11:00 a.m. – 11:00 p.m. for this event. Staff Memo & Attachments
11. Authorize the City Manager to execute Supplemental Agreement No. 4 to the existing Engineering Services Agreement, in the amount of $570,032 with TREKK Design Group, LLC for Project UT1305 Rapid Inflow and Infiltration Reduction. Staff Memo & Attachments
12. Approve request from Douglas County and Plastikon to forgive special assessments in the amount of $40,648.17 on Lot 7 of Block C in the East Hills Business Park to accommodate future Plastikon expansion, subject to donation of the property to Plastikon by Douglas County. Staff Memo & Attachments Correspondence and Staff Response - Added 05/02/17 Plastikon Response - Added 05/02/17
13. Approve work of art permit for the Pollinators Community Mural Recreated for the Spencer Museum of Art, the University of Kansas. Staff Memo & Attachments
14. Approve the Lawrence Loop Logo design as recommended by the LiveWell Lawrence Healthy Built Environment Work Group. Staff Memo & Attachments
15. Receive report from the Affordable Housing Advisory Board, identifying five funding sources outside those currently reflected in the Capital Improvement Plan for the Affordable Housing Trust Fund. Staff Memo & Attachments
16. Receive Bert Nash Community Mental Health Center 2016 4th Quarter Performance Report. Report
17. Authorize the Mayor to sign a letter of support for the Douglas County Conservation District’s Urban Agriculture Initiative Grant. Staff Memo & Attachments
18. Authorize the Mayor to sign a Release of Mortgage for Noah Rodenbeek and Renee Rodenbeek, 1920 Tennessee. Staff Memo
19. Authorize the City Manager to execute a Right of Way License Agreement for the use of city property for agricultural use in the Common Ground Program for the City’s Right of Way, where it intersects with the Burroughs Creek Trail and Haskell Avenue (near 11th Street). Staff Memo & Attachments - Updated 05/02/17
C. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Conduct general obligation bond and temporary note sale. Staff Memo & Attachments - Updated 05/02/17 Bond Sale Result Memo & Attachments - Added 05/02/17
ACTION(S):
a) Review bids received and approve sale to the lowest responsible bidder $3,160,000* General Obligation Improvement Bonds, Series 2017-A. Declare an emergency and adopt on first and second reading, Ordinance No. 9350 providing for the issuance of general obligation improvement bonds, Series 2017-A and consider adopting Resolution No. 7198 prescribing the forms and details of and authorizing and directing the sale and delivery of general obligation improvement bonds, Series 2017-A, if appropriate. (*Amount subject to change on day of sale.)
b) Review bids received and approve sale to the lowest responsible bidder $11,375,000* General Obligation Improvement Bonds, Series 2017-B. Declare an emergency and adopt on first and second reading Ordinance No. 9351 providing for the issuance of general obligation improvement bonds, Series 2017-B. Adopt Resolution No. 7199 prescribing the forms and details of and authorizing and directing the sale and delivery of general obligation improvement bonds, Series 2017-B, if appropriate. (*Amount subject to change on day of sale.)
c) Review bids received and approve sale to the lowest responsible bidder $6,000,000* General Obligation Temporary Notes, Series 2017-I. Adopt Resolution No. 7200 authorizing and directing the issuance, sale and delivery of general obligation temporary notes, Series 2017-I, if appropriate. (*Amount subject to change on day of sale.)
d) Adopt Resolution No. 7201 authorizing the Mayor or Vice-Mayor to execute a bond purchase agreement for the sale of General Obligation Improvement Bonds, Series 2017-C, if appropriate.
2. Consider authorizing staff to finalize and the City Manager to execute the building and land donation agreements and associated documents related to the BNSF railway for the acquisition of the Santa Fe Station, located on E. 7th Street. Staff Memo
ACTION: Authorize staff to finalize and the City Manager to execute the building and land donation agreements and associated documents, if appropriate.
3. Receive the Public Incentives Review Committee recommendations for the 2016 Annual Report: Economic Development Support & Compliance. Staff Memo & Attachments
ACTION: Review and accept the report, if appropriate.
E. COMMISSION ITEMS:
F. CITY MANAGER’S REPORT: Report & Attachments
G. CALENDAR: Meeting List Budget Calendar
REMINDER – The May 9 Work Session will begin at 3:00 p.m.
· Public Information Meeting on Neighborly Municipal Bonds, Wednesday, May 3, 6 p.m. – 8 p.m. Location: City Commission Room.
· The City Commission meeting scheduled for Tuesday, July 4 is canceled due to it being a holiday. The July 11 meeting will be a regular City Commission meeting and there will NOT be a work session meeting in July.
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*dates in bold indicate City Commission meeting date
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
One vacancy for a position that expired 12/31/16. This position is designated for a person who is a current or former resident of subsidized housing.
One position expires 05/31/17.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two positions expire 03/01/17 and are eligible for reappointment to additional terms.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Senior Services Board:
One vacancy for a position that expired 12/31/16.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. Three positions expire 03/31/17, with one position (Electrical Contractor) becoming vacant, and two positions (at-large rep/Journeyman Electrician) will be eligible for reappointment to additional terms.
Two positions expire 03/31/17, with one position becoming vacant and one position eligible for reappointment to an additional term.
One position expires 04/30/17 and will become vacant.
Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber. One position expires 04/30/17 and is eligible for reappointment to an additional term. This position is designated for a Plumbing Contractor.
One position expired 12/31/16.