CITY COMMISSION

MEETING AGENDA

November 15, 2016 – 5:45 p.m.

(Posted on webpage at 4:55 p.m. on 11/10/16)

(10MB files take approximately 45 seconds to open)

 

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

 

Updates:

11/15/16 @ 1:20 p.m.

• Added a proclamation for Small Business Saturday to Section A;
• Added correspondence to Regular Agenda Item No. 1 – HERE Parking Project;
• Added a staff memo to Regular Agenda Item No. 2 – NRA for 826 Pennsylvania;
• Updated the staff memo to Regular Agenda Item No. 3 – Historic District designations, by adding additional correspondence; and
• Updated the staff memo to Regular Agenda Item No. 4 – Oread Design Guidelines, by adding additional correspondence.

 

11/14/16 @ 5:10 p.m.:

• Added a memo from City Manager Markus regarding a request for donations to the protestors at Standing Rock to the City Manager Report Section.

 

11/14/16 @ 4:40 p.m.:

• Added a proclamation for the Salvation Army Christmas Kettle Season to Section A;
• Revised the staff memo for Consent Agenda Item No. 15 – city employee longevity payments;
• Added a benefit cost ratio calculation to Regular Agenda Item No. 2 – NRA for 826 Pennsylvania; and
• Added a letter from the Chamber of Commerce to Regular Agenda Item No. 6 – City/Chamber funding agreements.

 

11/11/16 @ 3:35 p.m.:

• Added copy of agreement to Consent Agenda Item No. 14 – strategic planning consultant recommendation; and
• Added Star Community Score Announcement under the Calendar.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >

 

 

B.        CONSENT AGENDA: Play Video >

Moved by Commissioner Boley, seconded by Commissioner Larsen, to approve the consent agenda as below. Motion carried unanimously.
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1.       Approve City Commission meeting minutes from 11/01/16.

 

2.       Receive minutes from various boards and commissions:

 

Board of Zoning Appeals meeting of 08/04/16

Historic Resources Commission meeting of 09/15/16

Public Transit Advisory Committee meeting of 09/06/16

Sustainability Advisory Board meetings of 06/08/16, 09/14/16, and 10/12/16

Traffic Safety Commission meeting of 10/03/16

 

3.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Adopt on first reading, Ordinance No. 9315, amending Chapter 19, Article 3, Section 19-318 of the Code of the City of Lawrence, Kansas, 2015 Edition, pertaining to Utilities:  meters, billings, and rates, to reflect the new elderly low-income guidelines.   Staff Memo & Attachments

 

6.       Accept the dedication of a 15’ utility easement associated with Minor Subdivision, MS-16-00289, for Oread Addition No. 2, located at 1200 Louisiana Street (future address 1220 Oread). Submitted by the City of Lawrence, property owner of record.    Staff Memo & Attachments

 

7.       Approve a Special Use Permit, SUP-16-00361, for Central Soyfood, a Manufacturing and Production, Limited use to be located at 1501 Learnard Avenue. Submitted by Sunrise Green LLC, property owner of record. Adopt on first reading, Ordinance No. 9306, for Special Use Permit (SUP-16-00361) for Central Soyfood, a Manufacturing and Production, Limited use to be located at 1501 Learnard Avenue. (PC Item 2; approved 7-0 on 10/24/16)   Staff Memo & Attachments

 

8.       Approve a Text Amendment, TA-16-00180, to the City of Lawrence Land Development Code, Article 13, regarding Public Notice Procedures. Adopt on first reading, Ordinance No. 9307, for a Text Amendment (TA-16-00180) to the City of Lawrence Land Development Code, Article 13, regarding Public Notice Procedures. (PC Item 3; approved 7-0 on 10/24/16)   Staff Memo & Attachments

 

9.       Approve a Special Event Permit, SE-16-00462, for the Lawrence Parks and Recreation Department’s Annual Holiday Extravaganza Arts and Craft Show. The event will be located at Rock Chalk Park, 100 Rock Chalk Lane, on December 3 and 4, 2016. Submitted by Lawrence Parks and Recreation Department.   Staff Memo & Attachments

 

10.     Accept the 2016 annual Bicycle and Pedestrian counts.   Staff Memo & Attachments

 

11.     Accept the Regional Pedestrian Plan.   Staff Memo & Attachments

 

12.     Concur with the following recommendations from the Traffic Safety Commission:

 

a)       To establish No Parking along the west side of Tennessee Street, for a distance of 85 feet north of 18th Street.  Adopt on first reading, Ordinance No. 9308 establishing No Parking along the west side of Tennessee Street, for a distance of 85 feet north of 18th Street (TSC item #2; approved 8-0 on 10/3/16).   Staff Memo & Attachments

 

b)       To establish Traffic Calming on North Street between 5th Street and 7th Street (TSC item #3; approved 8-0 on 10/3/16).   Staff Memo & Attachments

 

c)       To establish No Parking, 8am-5pm, Mon-Fri, along both sides of St. Andrews Drive, from Bob Billings Parkway, to a point 790 feet south of the centerline of Seminole Drive.  Adopt on first reading, Ordinance No. 9309, establishing No Parking along both sides of St. Andrews Drive, from Bob Billings Parkway, to a point 790 feet south of the centerline of Seminole Drive, 8am-5pm, Monday-Friday (TSC item #4; approved 7-0-1 on 10/3/16).   Staff Memo & Attachments

 

13.     Approve the City of Lawrence Investment Policy.   Staff Memo & Attachments

 

14.     Authorize the City Manager to enter into an agreement for strategic planning services with The Novak Consulting Group in the amount not to exceed $43,600.   Staff Memo & Attachments - Updated 11/11/16

 

15.     Approve funding for 2016 employee longevity payments.   Staff Memo - Revised 11/14/16

 

16.     Authorize distribution of agreements to outside agencies for 2017 City funds.   Staff Memo & Attachments

 

 

C.        PUBLIC COMMENT: Play Video >

 

 

D.        REGULAR AGENDA ITEMS:          

 

 

1.       Consider the following items related to the HERE Parking Project:   Staff Memo & Attachments   Correspondence - Added 11/15/16 Play Video >

 

a)       Consider adopting on second and final reading, Ordinance No. 9300, for Comprehensive Plan Amendment (CPA-16-00309) to Chapter 14 of Horizon 2020 to amend the Oread Neighborhood Plan Future Land Use Map.  

 

ACTION:      Adopt on second and final reading, Ordinance No. 9300, for Comprehensive Plan Amendment (CPA-16-00309) to Chapter 14 of Horizon 2020 to amend the Oread Neighborhood Plan Future Land Use Map, if appropriate.

 

b)       Consider adopting on second and final reading, Ordinance No. 9301, rezoning (Z-16-00310) approximately .918 acres from RM32 (Multi-Dwelling Residential) District and U-KU (University of Kansas) District to RM32-PD (Multi-Dwelling Residential with Planned Development Overlay) District, located at 1029 and 1031 Mississippi Street and 0 Illinois Street.

Moved by Commissioner Herbert, seconded by Commissioner Larsen, to defer regular agenda items 1(a) and 1(b) until the next regular City Commission meeting. Motion carried unanimously.
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ACTION:      Adopt on second and final reading, Ordinance No. 9301, rezoning (Z-16-00310) approximately .918 acres from RM32 (Multi-Dwelling Residential) District and U-KU (University of Kansas) District to RM32-PD (Multi-Dwelling Residential with Planned Development Overlay) District, located at 1029 and 1031 Mississippi Street and 0 Illinois Street, if appropriate.

 

2.       Consider adopting on second reading, Ordinance No. 9304, establishing the revitalization area and approving the Neighborhood Revitalization Area Plan for 826 Pennsylvania Street.  Consider authorizing the City Manager to execute the necessary agreements.   Staff Memo & Attachments   Benefit Cost Ratio Calculation 50% vs 85% - Added 11/14/16   Staff Memo relaying School Board Action - Added 11/15/16 Play Video >

Moved by Commissioner Larsen, seconded by Commissioner Boley, to adopt on second and final reading, Ordinance No. 9304, establishing the revitalization area and approving the Neighborhood Revitalization Area Plan for 826 Pennsylvania Street, and authorize the City Manager to execute the necessary agreements. Motion carried 3-1. Aye: Mayor Amyx, Commissioner Boley, Commissioner Larsen. Nay: Commissioner Herbert.
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ACTION:      Adopt on second and final reading, Ordinance No. 9304, establishing the revitalization area and approving the Neighborhood Revitalization Area Plan for 826 Pennsylvania Street, and authorize the City Manager to execute the necessary agreements, if appropriate.

 

3.       Consider the following items related to Historic Resources:   Staff Memo & Attachments - Updated 11/15/16 Play Video >

 

a)       Conduct a public hearing and consider recommendations from the Historic Resources Commission to designate the following properties as Landmarks on the Lawrence Register of Historic Places:  

 

i)   L-16-00095 1106 Rhode Island Street, Rhody Delahunty House (HRC Item 3; approved 4-0-1 on 5/9/2016).

ii)  L-16-00273  819 Avalon Road, Patrick Mugan House (HRC Item 5; approved 4-0 on 8/18/2016).

iii)  L-16-00295  1028 Rhode Island Street Parnham House (HRC Item 4; approved 6-0 on 9/15/2016).

 

ACTION:      Conduct public hearing. Adopt on first reading, Ordinance No. 9311, Ordinance No. 9312, and Ordinance No. 9313 for landmark designations of 1106 Rhode Island Street, 819 Avalon Road, and 1028 Rhode Island Street to the Lawrence Register of Historic Places, if appropriate.

 

b)       Conduct a public hearing and consider a recommendation from the Historic Resources Commission to designate the Johnson Block Historic District consisting of 801, 805, 809, 815, 817, 823, 825, 829, 833, 839, 845 Missouri Street, and 800, 804, 806, 818, 820, 824, 828, 832, 838, 844, 846 Arkansas Street as a historic district on the Lawrence Register of Historic Places. (HRC Item 4; approved 3-1 on 8/18/16)

Moved by Commissioner Boley, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Larsen, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Larsen, seconded by Commissioner Herbert, to adopt on first reading, Ordinance No. 9311, Ordinance No. 9312, and Ordinance No. 9313 for landmark designations of 1106 Rhode Island Street, 819 Avalon Road, and 1028 Rhode Island Street to the Lawrence Register of Historic Places; and, adopt on first reading Ordinance No. 9314, designating the Johnson Block Historic District to the Lawrence Register of Historic Places. Motion carried unanimously.
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Vice Mayor Soden joined the meeting via telephone at 7:14 p.m.
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ACTION:      Conduct a public hearing. Adopt on first reading Ordinance No. 9314, designating the Johnson Block Historic District to the Lawrence Register of Historic Places, if appropriate.

 

4.       Consider the following items related to the Oread Design Guidelines.  Commissioners should declare Ex Parte communications.   Staff Memo & Attachments - Updated 11/15/16 Play Video >

 

a)  Consider approving a Text Amendment, TA-12-00171, to the City of Lawrence Land Development Code, Chapter 20, Articles 3, adopting the Oread Design Guidelines. Initiated by City Commission on 8/28/12. Adopt on first reading, Ordinance No. 9211, for a Text Amendment (TA-12-00171) to the City of Lawrence Land Development Code, Chapter 20, Articles 3, regarding the adoption of the Oread Design Guidelines. (PC Item 2; approved 8-0 on 3/21/16 and PC Item 7; approved 8-0-2 on 7/25/16)    

 

ACTION:        Approve Text Amendment, TA-12-00171, to the City of Lawrence Land Development Code, Chapter 20, Articles 3, adopting the Oread Design Guidelines and adopt on first reading, Ordinance No. 9211, if appropriate.

 

b)  Consider rezoning and applying the Urban Conservation Overlay District (-UC) to 190.8 ACRES; OREAD NEIGHBORHOOD DESIGN GUIDELINES. Districts 1 – 6 as identified in the interactive map available here:  http://lawrenceks.org/pds/draft_plans

 

i)   Consider approving rezoning, Z-12-00172, Oread Design Guidelines District 1 (Low Density), 38.1 Acres, from RM12 (Multi-Dwelling Residential) District, RM12D (Multi-Dwelling Residential) District, RM32 (Multi-Dwelling Residential) District, U-KU (University) District to RM12-UC  (Multi-Dwelling Residential – Urban Conservation Overlay) District, RM12D-UC (Multi-Dwelling Residential – Urban Conservation Overlay) District, RM32-UC (Multi-Dwelling Residential – Urban Conservation Overlay) District, U-KU-UC (University – Urban Conservation Overlay) District. Adopt on first reading, Ordinance No. 9212, to rezone (Z-12-00172) Oread Design Guidelines District 1 (Low Density), 38.1 Acres, from RM12 (Multi-Dwelling Residential) District, RM12D (Multi-Dwelling Residential) District, RM32 (Multi-Dwelling Residential) District, U-KU (University) District to RM12-UC  (Multi-Dwelling Residential – Urban Conservation Overlay) District, RM12D-UC (Multi-Dwelling Residential – Urban Conservation Overlay) District, RM32-UC (Multi-Dwelling Residential – Urban Conservation Overlay) District, U-KU-UC (University – Urban Conservation Overlay) District. (PC Item 3A; approved 8-0 on 3/21/16 and PC Item 8A; approved 8-0-2 on 7/25/16)

 

ii)  Consider approving rezoning, Z-12-00175, Oread Design Guidelines District 2 (High Density), 43.7 Acres, from MU (Mixed Use) District, MU-PD (Mixed Use – Planned Development Overlay) District, PCD (Planned Commercial) District, RM32 (Multi-Dwelling Residential) District, RM32-PD (Multi-Dwelling Residential – Planned Development Overlay) District, RMG (Multi-Dwelling Residential – Greek Housing) District, RMO (Multi-Dwelling Residential – Office) District, U-KU (University) District to MU-UC (Mixed Use – Urban Conservation Overlay) District, MU-PD-UC (Mixed Use - Planned Development Overlay - Urban Conservation Overlay) District, PCD-UC (Planned Commercial – Urban Conservation Overlay) District, RM32-UC (Multi-Dwelling Residential – Urban Conservation Overlay) District, RM32-PD-UC (Multi-Dwelling Residential – Planned Development Overlay – Urban Conservation Overlay) District, RMG-UC (Multi-Dwelling Residential – Greek Housing - Urban Conservation Overlay) District, RMO-UC (Multi-Dwelling Residential – Office District - Urban Conservation Overlay) District, U-KU-UC (University - Urban Conservation Overlay) District. Adopt on first reading, Ordinance No. 9213, to rezone (Z-12-00175) Oread Design Guidelines District 2 (High Density), 43.7 Acres, from MU (Mixed Use) District, MU-PD (Mixed Use – Planned Development Overlay) District, PCD (Planned Commercial) District, RM32 (Multi-Dwelling Residential) District, RM32-PD (Multi-Dwelling Residential – Planned Development Overlay) District, RMG (Multi-Dwelling Residential – Greek Housing) District, RMO (Multi-Dwelling Residential – Office) District, U-KU (University) District to MU-UC (Mixed Use – Urban Conservation Overlay) District, MU-PD-UC (Mixed Use - Planned Development Overlay - Urban Conservation Overlay) District, PCD-UC (Planned Commercial – Urban Conservation Overlay) District, RM32-UC (Multi-Dwelling Residential – Urban Conservation Overlay) District, RM32-PD-UC (Multi-Dwelling Residential – Planned Development Overlay – Urban Conservation Overlay) District, RMG-UC (Multi-Dwelling Residential – Greek Housing - Urban Conservation Overlay) District, RMO-UC (Multi-Dwelling Residential – Office District - Urban Conservation Overlay) District, U-KU-UC (University - Urban Conservation Overlay) District. (Z-12-00172) (PC Item 3B; approved 8-0 on 3/21/16 and PC Item 8B; approved 8-0-2 on 7/25/16)

 

iii)  Consider approving rezoning, Z-12-00177, Oread Design Guidelines District 3 (Medium Density), 63.5 Acres, from CS (Commercial Strip) District, RM32 (Multi-Dwelling Residential) District, RMO (Multi-Dwelling Residential – Office) District to CS-UC (Commercial Strip - Urban Conservation Overlay) District, RM32-UC (Multi-Dwelling Residential - Urban Conservation Overlay) District, RMO-UC (Multi-Dwelling Residential – Office - Urban Conservation Overlay) District. Adopt on first reading, Ordinance No. 9214, to rezone (Z-12-00177) Oread Design Guidelines District 3 (Medium Density), 63.5 Acres, from CS (Commercial Strip) District, RM32 (Multi-Dwelling Residential) District, RMO (Multi-Dwelling Residential – Office) District to CS-UC (Commercial Strip - Urban Conservation Overlay) District, RM32-UC (Multi-Dwelling Residential - Urban Conservation Overlay) District, RMO-UC (Multi-Dwelling Residential – Office - Urban Conservation Overlay) District.  (PC Item 3C; approved 8-0 on 3/21/16 and PC Item 8C; approved 8-0-2 on 7/25/16)

 

iv) Consider approving rezoning, Z-12-00173, Oread Design Guidelines District 4 (Hancock Historic District), 4.8 Acres, from RM32 (Multi-Dwelling Residential – Urban Conservation Overlay) District to RM32-UC (Multi-Dwelling Residential – Urban Conservation Overlay) District. Adopt on first reading, Ordinance No. 9215, to rezone (Z-12-00173)  Oread Design Guidelines District 4 (Hancock Historic District), 4.8 Acres, from RM32 (Multi-Dwelling Residential – Urban Conservation Overlay) District to RM32-UC (Multi-Dwelling Residential – Urban Conservation Overlay) District. (PC Item 3D; approved 8-0 on 3/21/16 and PC Item 8D; approved 8-0-2 on 7/25/16)

 

v)  Consider approving rezoning, Z-12-00174, Oread Design Guidelines District 5 (Oread Historic District), 28.9 Acres, from CS (Commercial Strip) District, RM32 (Multi-Dwelling Residential) District, RMO (Multi-Dwelling Residential – Office) District, RSO (Single-Dwelling Residential – Office) District to CS-UC (Commercial Strip – Urban Conservation Overlay) District, RM32-UC (Multi-Dwelling Residential – Urban Conservation Overlay) District, RMO-UC (Multi-Dwelling Residential – Office – Urban Conservation Overlay) District, RSO-UC (Single-Dwelling Residential – Office – Urban Conservation Overlay) District. Adopt on first reading, Ordinance No. 9216, to rezone (Z-12-00174)  Oread Design Guidelines District 5 (Oread Historic District), 28.9 Acres, from CS (Commercial Strip) District, RM32 (Multi-Dwelling Residential) District, RMO (Multi-Dwelling Residential – Office) District, RSO (Single-Dwelling Residential – Office) District to CS-UC (Commercial Strip – Urban Conservation Overlay) District, RM32-UC (Multi-Dwelling Residential – Urban Conservation Overlay) District, RMO-UC (Multi-Dwelling Residential – Office – Urban Conservation Overlay) District, RSO-UC (Single-Dwelling Residential – Office – Urban Conservation Overlay) District. (PC Item 3E; approved 8-0 on 3/21/16 and PC Item 8E; approved 8-0-2 on 7/25/16)

 

vi) Consider approving rezoning, Z-16-00058, Oread Design Guidelines District 6 (Commercial), 11.9 Acres, from CN2 (Neighborhood Commercial) District, CS (Commercial Strip) District, RM32 (Multi-Dwelling Residential) District, RMO (Multi-Dwelling Residential – Office) District to CN2-UC (Neighborhood Commercial – Urban Conservation Overlay) District, CS-UC (Commercial Strip – Urban Conservation Overlay) District, RM32-UC (Multi-Dwelling Residential – Urban Conservation Overlay) District, RMO-UC (Multi-Dwelling Residential – Office – Urban Conservation Overlay) District.  Adopt on first reading, Ordinance No. 9217, to rezone (Z-16-00058)  Oread Design Guidelines District 6 (Commercial), 11.9 Acres, from CN2 (Neighborhood Commercial) District, CS (Commercial Strip) District, RM32 (Multi-Dwelling Residential) District, RMO (Multi-Dwelling Residential – Office) District to CN2-UC (Neighborhood Commercial – Urban Conservation Overlay) District, CS-UC (Commercial Strip – Urban Conservation Overlay) District, RM32-UC (Multi-Dwelling Residential – Urban Conservation Overlay) District, RMO-UC (Multi-Dwelling Residential – Office – Urban Conservation Overlay) District. (PC Item 3F; approved 8-0 on 3/21/16 and PC Item 8F; approved 8-0-2 on 7/25/16)

 

ACTION:      Approve rezonings Z-12-00172, Z-12-00175, Z-12-00177, Z-12-00173, Z-12-00174, and Z-16-00058.  Adopt on first reading, Ordinances No. 9212, Ordinance No. 9213, Ordinance No. 9214, Ordinance No. 9215, Ordinance No. 9216, and Ordinance No. 9217, if appropriate.

Moved by Commissioner Herbert, seconded by Commissioner Boley, to approve Text Amendment, TA-12-00171, to the City of Lawrence Land Development Code, Chapter 20, Articles 3, adopting the Oread Design Guidelines and adopt on first reading, Ordinance No. 9211. Motion carried 4-1. Aye: Vice Mayor Soden, Commissioner Boley, Commissioner Herbert, and Commissioner Larsen. Nay: Mayor Amyx
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Moved by Commissioner Larsen, seconded by Commissioner Herbert, to approve rezonings Z-12-00172, Z-12-00175, Z-12-00177, Z-12-00173, Z-12-00174, and Z-16-00058; and adopt on first reading, Ordinances No. 9212, Ordinance No. 9213, Ordinance No. 9214, Ordinance No. 9215, Ordinance No. 9216, and Ordinance No. 9217. Motion Carried 4-1. Aye: Vice Mayor Soden, Commissioner Boley, Commissioner Herbert, and Commissioner Larsen. Nay: Mayor Amyx.
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5.       Conduct public hearing regarding Pioneer Ridge and Pioneer Ridge Center Benefit Districts and consider adopting on first reading, Ordinance No. 9310, levying the assessments for the benefit districts.   Staff Memo & Attachments Play Video >

 

ACTION:      Conduct public hearing and adopt on first reading, Ordinance No. 9310, if appropriate.

Moved by Commissioner Boley, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Boley, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Larsen, seconded by Commissioner Herbert, to adopt on first reading, Ordinance No. 9310. Motion carried unanimously.
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6.       Consider approving economic development funding agreements between the City of Lawrence and the Chamber of Commerce and the City of Lawrence and the Biosciences & Technology Business Center.    Staff Memo & Attachments Play Video >

Moved by Commissioner Herbert, seconded by Commissioner Boley, to approve economic development funding agreements between the City of Lawrence and the Chamber of Commerce and the City of Lawrence and the Biosciences & Technology Business Center. Motion carried unanimously.
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ACTION:      Approve economic development funding agreements between the City of Lawrence and the Chamber of Commerce and the City of Lawrence and the Biosciences & Technology Business Center, if appropriate.

 

7.       Consider authorizing staff to negotiate a service agreement with Desman Design Management for the purpose of conducting a comprehensive study of the parking system serving Downtown, East Lawrence Neighborhood, and neighborhoods surrounding the university of Kansas, and authorize the City Manager to execute the agreement.   Staff Memo & Attachments Play Video >

 

ACTION:      Authorize staff to negotiate a service agreement with Desman Design Management and the City Manager to execute the agreement , if appropriate.

Moved by Commissioner Larsen, seconded by Commissioner Boley, to authorize staff to negotiate a service agreement with Desman Design Management and the City Manager to execute the agreement. Motion carried unanimously.
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8.       Consider motion to recess into executive session for approximately 70 minutes for the purpose of consultation with attorneys for the City deemed privileged in the attorney-client relationship.  The justification for the executive session is to keep attorney-client matters confidential at this time.  The City Commission will resume its regular meeting in the City Commission Room at the conclusion of the executive session.

 

ACTION:      Approve motion to recess into executive session for approximately 70 minutes and upon return, direct staff if appropriate.

 

 

E.         COMMISSION ITEMS: City Commission Work Plan

 

 

G.        CALENDAR:    Meeting List    2017 Meeting List Play Video >

 

·         National League of Cities Summit Conference, November 16 – 19.  Location:  Pittsburgh, PA.

 

·         37^th Basic Recruit Academy Graduation and Ceremony, Friday, November 18, 6:00 p.m.  Location:  Double Tree by Hilton, 200 McDonald Drive.  INVITATION ONLY.

 

·         Commissioners are invited to attend a press conference held by the Douglas County Senior Service, Tuesday, November 22, at 10:00 a.m.  Location:  Jack Connolly Community Room of the senior center, 745 Vermont Street.

 

·         City offices closed November 24-25 in observance of the Thanksgiving Holiday.

 

·         Star Community Score Announcement, Tuesday, November 29, 4:00 p.m.  Location:  Lawrence Public Library Auditorium.

 

·         City employee appreciation lunch, Tuesday, December 6, 11:00 a.m. – 1:00 p.m.  Location:  Douglas County Fairgrounds Meeting Hall.

 

·         Douglas County Criminal Justice Coordinating Council meeting, Tuesday, December 13, 11:00 a.m.  Location:  Douglas County Commission Room, 1100 Massachusetts Street.

 

·         City offices closed December 26 in observance of the Christmas Holiday.

 

·         City offices closed January 2, 2017 in observance of New Year’s Day.

 

·         Please note:  In accordance with the ordinances adopted in 2016 regarding elections, there will be a City Commission meeting on Monday, January 9, 2017 instead of Tuesday, January 10, at which Mayor and Vice-Mayor elections will take place.

 

·         City offices closed January 16, 2017 in observance of Martin Luther King, Jr. Day.

 

 

*dates in bold indicate City Commission meeting date

 

 

H.        CURRENT VACANCIES – BOARDS/COMMISSIONS:

Moved by Commissioner Boley, seconded by Commissioner Larsen, to approve motion to recess into executive session for approximately 45 minutes at 8:18. Motion carried unanimously.
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Moved by Commissioner Larsen, seconded by Commissioner Herbert, to direct staff to release report from the accounting firm of Allen, Gibbs & Houlik, L.C. concerning the 12th and Oread Tax Increment Financing District redevelopment agreement between the City and Oread Inn LLC. Motion carried unanimously.
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Moved by Commissioner Larsen, seconded by Commissioner Herbert, to direct the City Attorney to file the appropriate court documents to take action against Oread Inn, L.C. and related parties. Motion carried unanimously.
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Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Affordable Housing Advisory Board

Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Building Code Board of Appeals:

Four positions expire 11/30/16. Two positions are eligible for reappointment to additional terms and two positions (Architect and Contractor) will become vacant.

 

Citizen Advisory Board for Fair and Impartial Policing:

One vacancy for a position that expired 03/01/16.

 

Community Development Advisory Committee:

Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas. Four additional positions expire 09/30/16 and are eligible for reappointment to additional terms (one position is designated for low/mod area and three positions are at large positions).

 

Contractor Licensing Board:

One vacancy for a position that expired 12/31/15. This position is designated for an at-large position.

 

Douglas County Community Corrections Advisory Board:

One vacancy for a position that expired 05/31/16.

 

Douglas County Senior Services Board:

Two positions expire 12/31/16 and are both eligible for reappointment to additional terms.

 

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician.  One vacancy for a position that expired 03/31/16. This position is designated for a representative from the Fire/Medical Department.

 

eXplore Lawrence:

One position expires 12/31/16 and is eligible for reappointment.

 

Homeless Issues Advisory Committee:

Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Hospital Board:

One position expires 09/30/16 and will become vacant.

 

Jayhawk Area Agency on Aging:

One position on the Advisory Council expires 09/30/16 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/16. Five additional positions expire 11/30/16 and are all eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17. Five additional positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Lawrence Douglas County Bicycle Advisory Committee:

Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/16.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expired 04/30/16. This position is designated for a Journeyman Plumber. One vacancy for a position that expires 04/30/18. This position is designated for a Master Plumber.

 

Parks & Recreation Advisory Board:

Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Public Transit Advisory Committee:

Three positions expire 12/31/16. Two positions will become vacant and one position is eligible for reappointment to an additional term.

 

Sister Cities Advisory Board:

Five positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Social Service Funding Advisory Board:

Two vacancies for positions that expired 08/31/16.

 

Sustainability Advisory Board:

Four positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Traffic Safety Commission:

One vacancy for a position that expires 04/30/18.

 

Transient Guest Tax Grant Program Advisory Board:

One vacancy for a position designated for a person in the hotel industry.