CITY COMMISSION

MEETING AGENDA

October 18, 2016 – 5:45 p.m.

(Posted on webpage at 4:20 p.m. on 10/13/16)

(10MB files take approximately 45 seconds to open)

Updates:

10/18/16 @ 1:50 p.m.:

• Added additional correspondence to Regular Agenda Item No. 5b and 5c – HERE Rezoning/Preliminary Development Plan; and
• Added an additional staff memo to Regular Agenda Item No. 5c – HERE Preliminary Development Plan.

 

10/17/16 @ 4:55 p.m.:

• Added an updated memo and a PowerPoint presentation to Regular Agenda Item No. 3 – Fire Station No. 1/Douglas County Senior Center renovation; and
• Added staff memo to Regular Agenda Item No. 6 – Strategic Plan Consultant.

 

10/17/16 @ 1:23 p.m.:

• Added correspondence to Regular Agenda Item No. 2 – Pedestrian-Bicycle Issues Task Force Implementation Plan; and
• Added a Quarterly Valet Operations Report to Regular Agenda Item No. 5c – HERE Preliminary Development Plan.

 

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda.  Please send correspondence electronically to bjwalthall@lawrenceks.org.  If sending large attachments, please verify receipt by calling 785.832.3400.

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

 

B.        CONSENT AGENDA: Play Video >

Moved by Commissioner Boley, seconded by Commissioner Herbert, to approve the consent agenda as below. Motion carried unanimously.
Play Video >

 

1.       Approve City Commission meeting minutes from 10/11/16

 

2.       Receive minutes from various boards and commissions:

 

Mental Health Board meetings of 07/26/16 and 08/30/16

 

3.       Approve all claims.  The list of claims will be posted by the Finance Department on Monday prior to the meeting.  If Monday is a holiday, the claims will be posted as soon as possible the next business day.

 

4.       Authorize the Mayor to execute the City/State Agreement with the Kansas Department of Transportation for traffic signal improvements at K-10 and 27^th Street.   Staff Memo

 

5.       Approve Statement of Final Costs, Assessment Roll and Notice of Public Hearing.  Establish November 15, 2016, at 5:45 p.m. for the purpose of hearing written and oral objections to the Pioneer Ridge Center and Pioneer Ridge Benefit District.   Staff Memo & Attachments

 

6.       Receive request from Williams Management LLC to establish a 10-year, 85% Neighborhood Revitalization Area (NRA) for the property located at 826 Pennsylvania Street and for Industrial Revenue Bond (IRB) financing for the purpose of accessing a sales tax exemption on project construction materials and remodeling labor, refer the request to the Public Incentives Review Committee for a meeting on October 19, 2016 and set November 1, 2016 as the date for a public hearing on the proposed NRA and Revitalization Plan.  Staff Memo & Attachments

 

7.       Receive request from Vermont LLC to establish a 10-year, 75% Neighborhood Revitalization Area (NRA) for the property located at approximately 800-815 Vermont Street and for Industrial Revenue Bond (IRB) financing for the purpose of accessing a sales tax exemption on project construction materials, refer the request to the Public Incentives Review Committee for a meeting on October 19, 2016 and set November 1, 2016 as the date for a public hearing on the proposed NRA and Revitalization Plan.  Staff Memo & Attachments

 

8.       Authorize the Mayor to sign a Release of Mortgage for Mary Coral, 832 Louisiana Street.   Staff Memo

 

9.       Authorize the Mayor to sign the Subordination Agreement for David F. Roberts and Rita F. Roberts, 2018 Miller Drive.   Staff Memo

 

10.     Approve reimbursement of $49,073.13 from Transient Guest Tax Funds to Kansas Athletics for hosting and sponsorship of the 2016 NCAA Division I Men’s and Women’s Outdoor Track and Field Event in May 2016. Advise KU Athletics on the process to obtain City financial support for future events.   Staff Memo & Attachments

 

C.        PUBLIC COMMENT: Play Video >

 

 

D.        REGULAR AGENDA ITEMS:          

 

 

1.       Conduct public hearing and consider approving a sidewalk dining and hospitality license for Pita Pit, located at 1011 Massachusetts Street.   Staff Memo & Attachments Play Video >

ACTION:      Conduct public hearing and approve sidewalk dining and hospitality license for Pita Pit, located at 1011 Massachusetts Street, if appropriate.

Moved by Commissioner Boley, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
Play Video >

Move by Vice Mayor Soden, seconded by Commissoner Larsen, to close the public hearing. Motion carried unanimously.
Play Video >

Moved by Commissioner Larsen, seconded by Vice Mayor Soden, to approve sidewalk dining and hospitality license for Pita Pit, located at 1011 Massachusetts Street. Motion carried unanimously.
Play Video >

2.       Receive staff implementation plan for Pedestrian-Bicycle Issues Task Force recommendations.  Consider repealing Resolution No. 2033 (Traffic Safety Commission), and Resolution No. 6874 (Lawrence - Douglas County Bicycle Advisory Committee and consider adopting Resolution No. 7172, establishing the Transportation Commission.   Staff Memo & Attachments   Correspondence - Added 10/17/16 Play Video >

 

ACTION:      Receive plan and repeal Resolution No. 2033 and Resolution No. 6874, and adopt Resolution No. 7172, establishing the Transportation Commission, if appropriate.

Moved by Commissioner Larsen, seconded by Vice Mayor Soden, to receive plan and repeal Resolution No. 2033 and Resolution No. 6874, and adopt Resolution No. 7172, establishing the Transportation Commission. Motion carried unanimously.
Play Video >

3.       Consider supplemental agreement #3 to the existing professional services agreement for the Fire Station No. 1 Remodel Project to expand the scope to include the east wing/Senior Center of the City owned building at 745 Vermont St.  Supplemental Agreement #3, and associated scope modifications the new estimated cost of construction for both portions of the building is $6,378,154, plus costs associated with temporary relocation.  Consider authorizing the City Manager to enter into a cost sharing agreement with Douglas County for the project.  Staff Memo & Attachments - Updated 10/17/16   PowerPoint Presentation - Added 10/17/16 Play Video >

 

ACTION:      Authorize the City Manager to execute supplemental agreement #3 with Zimmerschied Architecture to expand the scope of the Fire Station No. 1 Project to include the east wing/Senior Center portion of the city owned building at 745 Vermont Street and authorize the City Manager to enter into a cost sharing agreement with Douglas County regarding its financial participation in the project.

Moved by Vice Mayor Soden, seconded by Commissioner Larsen, to authorize the City Manager to execute supplemental agreement #3 with Zimmerschied Architecture to expand the scope of the Fire Station No. 1 Project to include the east wing/Senior Center portion of the city owned building at 745 Vermont Street and authorize the City Manager to enter into a cost sharing agreement with Douglas County regarding its financial participation in the project. Motion carried unanimously.
Play Video >

4.       Consider the following items related to the SE corner of 31^st and Michigan Streets: Play Video >

 

a)       Consider annexing (A-16-00305) approximately 55 acres located at the SE corner of 31^st and Michigan Streets. Submitted by BG Consultants on behalf of Reylan Properties LC, property owner of record. Initiated by City Commission on 8/16/16.  Consider adopting on first reading, Ordinance No. 9297, annexing (A-16-00305) approximately 55 acres located at the SE corner of 31^st and Michigan Streets. (PC Item 6A; approved 9-0 on 9/26/16)   Staff Memo & Attachments

Moved by Commissioner Boley, seconded by Commissioner Herbert, to approve annexing 55 acres located at the SE corner of 31st and Michigan Streets, and adopt on first reading, Ordinance No. 9297. Motion carried unanimously.
Play Video >

ACTION:      Approve annexing 55 acres located at the SE corner of 31^st and Michigan Streets, and adopt on first reading, Ordinance No. 9297, if appropriate.

 

b)       Consider rezoning (Z-16-00306) approximately 30 acres from County A (Agricultural) District to RM15 (Multi-Dwelling Residential) District, located at the SE corner of 31^st and Michigan Streets. Submitted by BG Consultants on behalf of Reylan Properties LC, property owner of record.  Consider adopting on first reading, Ordinance No. 9298, rezoning (Z-16-00306) approximately 30 acres from County A (Agricultural) District to RM15 (Multi-Dwelling Residential) District, located at the SE corner of 31^st and Michigan Streets. (PC Item 6B; approved 9-0 on 9/26/16)   Staff Memo & Attachments

Moved by Commissioner Boley, seconded by Commissioner Herbert, to declare Ex parte communications. Approve rezoning 30 acres from County A (Agricultural) District to RM15 (Multi-Dwelling Residential) District, located at the SE corner of 31st and Michigan Streets, and adopt on first reading, Ordinance No. 9298. Motion carried unanimously.
Play Video >

ACTION:      Declare Ex parte communications. Approve rezoning 30 acres from County A (Agricultural) District to RM15 (Multi-Dwelling Residential) District, located at the SE corner of 31^st and Michigan Streets, and adopt on first reading, Ordinance No. 9298, if appropriate.

 

c)       Consider rezoning (Z-16-00307) approximately 25.13 acres from County A (Agricultural) District to RM15-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District, located at the SE corner of 31^st and Michigan Streets. Submitted by BG Consultants on behalf of Reylan Properties LC, property owner of record. Consider adopting on first reading, Ordinance No. 9299, rezoning (Z-16-00307) approximately 25.13 acres from County A (Agricultural) District to RM15-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District, located at the SE corner of 31^st and Michigan Streets. (PC Item 6C; approved 9-0 on 9/26/16)    Staff Memo & Attachments

Moved by Commissioner Boley, seconded by Commissionert Herbert, to declare Ex parte communications. Approve rezoning 25.13 acres from County A (Agricultural) District to RM15-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District, located at the SE corner of 31st and Michigan Streets, and adopt on first reading, Ordinance No. 9299. Motion carried unanimously.
Play Video >

ACTION:      Declare Ex parte communications. Approve rezoning 25.13 acres from  County A (Agricultural) District to RM15-FP (Multi-Dwelling Residential with Floodplain Management Regulations Overlay) District, located at the SE corner of 31^st and Michigan Streets, and adopt on first reading, Ordinance No. 9299, if appropriate.

 

5.       Consider the following items related to the HERE @ Kansas project: Play Video >

 

a)       Consider approving Comprehensive Plan Amendment (CPA-16-00309) to Chapter 14 of Horizon 2020 to amend the Oread Neighborhood Plan Future Land Use Map. Submitted by Landplan Engineering PA.  Consider adopting on first reading, Ordinance No. 9300, for Comprehensive Plan Amendment (CPA-16-00309) to Chapter 14 of Horizon 2020 to amend the Oread Neighborhood Plan Future Land Use Map. (PC Item 7; approved 9-0 on 9/26/16)   Staff Memo & Attachments

 

ACTION:      Approve Comprehensive Plan Amendment, CPA-16-00309, to Chapter 14 of Horizon 2020 to amend the Oread Neighborhood Plan Future Land Use Map, and adopt on first reading, Ordinance No. 9300, if appropriate.

Moved by Commissioner Boley, seconded by Mayor Amyx, to approve Comprehensive Plan Amendment, CPA-16-00309, to Chapter 14 of Horizon 2020 to amend the Oread Neighborhood Plan Future Land Use Map per the Planning Commission’s recommendation but with a change to the Map 4-1: Future Land Use whereby the parcel known as 0 Illinois Street in the Staff’s report shall be colored in a way to reflect the dual designation of Low-Density Residential and High-Density Residential; and, adopt on first reading Ordinance No. 9300. Motion carried 3-2. Aye: Mayor Amyx, Commissioner Boley, Commissioner Larsen. Nay: Vice Mayor Soden, Commissioner Herbert.
Play Video >

b)       Consider rezoning (Z-16-00310) approximately .918 acres from RM32 (Multi-Dwelling Residential) District and U-KU (University of Kansas) District to RM32-PD (Multi-Dwelling Residential with Planned Development Overlay) District, located at 1029 and 1031 Mississippi Street and 0 Illinois Street for HERE @ Kansas. Submitted by Landplan Engineering PA on behalf of 1029 Mississippi LLC, STADPKG LLC, property owner of record. Consider adopting on first reading, Ordinance No. 9301, rezoning (Z-16-00310) approximately .918 acres from RM32 (Multi-Dwelling Residential) District and U-KU (University of Kansas) District to RM32-PD (Multi-Dwelling Residential with Planned Development Overlay) District, located at 1029 and 1031 Mississippi Street and 0 Illinois Street. (PC Item 8A; approved 9-1 on 9/26/16)   Staff Memo & Attachments - Updated 10/18/16

 

ACTION:      Declare Ex parte communications. Approve rezoning (Z-16-00310) approximately .918 acres from RM32 (Multi-Dwelling Residential) District and U-KU (University of Kansas) District to RM32-PD (Multi-Dwelling Residential with Planned Development Overlay) District, located at 1029 & 1031 Mississippi St and 0 Illinois St, and adopt on first reading, Ordinance No. 9301, if appropriate.

Moved by Commissioner Boley seconded by Mayor Amyx, to declare Ex parte communications. Approve rezoning (Z-16-00310) approximately .918 acres from RM32 (Multi-Dwelling Residential) District and U-KU (University of Kansas) District to RM32-PD (Multi-Dwelling Residential with Planned Development Overlay) District, located at 1029 & 1031 Mississippi St and 0 Illinois St, and adopt on first reading, Ordinance No. 9301. Motion carried 3-2. Aye: Mayor Amyx, Commissioner Boley, Commissioner Larsen. Nay: Vice Mayor Soden, Commissioner Herbert.
Play Video >

c)       Consider approving a Preliminary Development Plan (PDP-16-00311) for an accessory parking lot to serve the HERE @ Kansas mixed use project, located at 1029 Mississippi, 1031 Mississippi, and 0 Illinois Streets. Submitted by Landplan Engineering PA on behalf of 1029 Mississippi LLC, STADPKG LLC, property owner of record. (PC Item 8B; approved 9-1 on 9/26/16)   Staff Memo & Attachments - Updated 10/18/16   Quarterly Valet Operations Report - Added 10/17/16   Valet Parking Staff Memo - Added 10/18/16

 

ACTION:        Declare Ex parte communications. Approve Preliminary Development Plan (PDP-16-00311) for HERE @ Kansas, located at 1029 Mississippi, 1031 Mississippi, and 0 Illinois Streets, if appropriate.

Moved by Vice Mayor Soden, seconded by Commissioner Herbert, to authorize the City Manager to proceed as recommended in the development of an agreement with The Novak Consulting Group for strategic planning consulting services; said agreement to be placed on a future agenda for approval by the City Commission. Motion carried unanimously.
Play Video >

6.       Receive recommendation for strategic planning consulting services. Staff Memo & Attachments - Added 10/17/16

 

ACTION:        Authorize the City Manager to enter into an agreement for strategic planning consulting services.

 

E.         COMMISSION ITEMS: City Commission Work Plan Play Video >

 

 

G.        CALENDAR:   Meeting List

 

·         Hiratsuka Delegation Dinner with Mayor and Elected Officials, Thursday, October 13, 6:30 p.m.  Location:  Circle S Ranch.  INVITATION ONLY.

 

·         Public Incentives Review Committee meeting, Wednesday, October 19, 1:30 p.m.  Location:  City Commission Room.

 

·         K-10 South Trafficway East Leg Project Completion Celebration, Friday, November 4, 10:00 a.m. Location: New eastbound K-10 just east of E. 1750 Road.  Invitation

 

·         Phoenix Awards Ceremony, Sunday, November 6, 2:00 p.m.  Location:  Lawrence Arts Center, 940 New Hampshire.

 

·         National League of Cities Summit Conference, November 16 – 19.  Location:  Pittsburgh, PA.

 

·         City offices closed November 24-25 in observance of the Thanksgiving Holiday.

 

·         City offices closed December 26 in observance of the Christmas Holiday.

 

 

*dates in bold indicate City Commission meeting date

 

H.        CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Affordable Housing Advisory Board

Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Building Code Board of Appeals:

Four positions expire 11/30/16. Two positions are eligible for reappointment to additional terms and two positions (Architect and Contractor) will become vacant.

 

Citizen Advisory Board for Fair and Impartial Policing:

One vacancy for a position that expired 03/01/16.

 

Community Development Advisory Committee:

Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas. Four additional positions expire 09/30/16 and are eligible for reappointment to additional terms (one position is designated for low/mod area and three positions are at large positions).

 

Contractor Licensing Board:

One vacancy for a position that expired 12/31/15. This position is designated for an at-large position.

 

Douglas County Community Corrections Advisory Board:

One vacancy for a position that expired 05/31/16.

 

Douglas County Senior Services Board:

Two positions expire 12/31/16 and are both eligible for reappointment to additional terms.

 

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician.  One vacancy for a position that expired 03/31/16. This position is designated for a representative from the Fire/Medical Department.

 

eXplore Lawrence:

One position expires 12/31/16 and is eligible for reappointment.

 

Homeless Issues Advisory Committee:

Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Hospital Board:

One position expires 09/30/16 and will become vacant.

 

Jayhawk Area Agency on Aging:

One position on the Advisory Council expires 09/30/16 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/16. Five additional positions expire 11/30/16 and are all eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17. Five additional positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Lawrence Douglas County Bicycle Advisory Committee:

Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/16.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expired 04/30/16. This position is designated for a Journeyman Plumber. One vacancy for a position that expires 04/30/18. This position is designated for a Master Plumber.

 

Parks & Recreation Advisory Board:

Three positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Public Transit Advisory Committee:

Three positions expire 12/31/16. Two positions will become vacant and one position is eligible for reappointment to an additional term.

 

Sister Cities Advisory Board:

Five positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Social Service Funding Advisory Board:

Two vacancies for positions that expired 08/31/16.

 

Sustainability Advisory Board:

Four positions expire 12/31/16 and are all eligible for reappointment to additional terms.

 

Traffic Safety Commission:

One vacancy for a position that expires 04/30/18.

 

Transient Guest Tax Grant Program Advisory Board:

One vacancy for a position designated for a person in the hotel industry.