A

CITY COMMISSION

MEETING AGENDA

February 12, 2013 – 4:00 p.m.

(Posted on webpage at 5:00 p.m. on 02/07/13)

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UPDATES:

02/12/13 @ 2:40 p.m.:

Added correspondence and scope of services to Consent Agenda Item No. 13 – Continuing Care Retirement Community;
Added correspondence and an amended route map to Regular Agenda Item No. 3 – Kansas Half Marathon;
Added additional correspondence and a recommendation memo from the Sustainability Advisory Board to Regular Agenda Item No. 4 – recycling recommendations;
Added correspondence to Regular Agenda Item No. 5 – Langston Heights Addition; and
Updated the future agenda items memo with the draft development agreement for the proposed recreation facility.

02/11/13 @ 4:35 p.m.:

Added December Planning Commission meeting minutes to Regular Agenda Item No. 5 – Langston Heights Addition.

02/11/13 @ 3:30 p.m.:

Changed the bid date for the library renovation project to March 19, 2013 on Regular Agenda Item No. 1;
Added correspondence and a link to the summaries of proposals to Regular Agenda Item No. 4, recycling recommendation;
Updated the Future Agenda Items Memo; and
Added a public meeting on summer construction projects to the calendar.

02/08/13 @ 4:00 p.m.:

Added PC Revised Concept Plans to Regular Agenda Item No. 5 a-d, Langston Heights Addition; and
Added a revised Ordinance No. 8838 to Regular Agenda Item No. 5-c.

A. STUDY SESSION:

1. Receive presentation on Water/Wastewater Master Plan.

After a short break, the regularly scheduled City Commission meeting

will begin at approximately 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 01/22/13.

2. Receive minutes from various boards and commissions:

Fire Code Board of Appeals meeting of 02/04/13

Joint Economic Development Council meeting of 11/13/12

Lawrence Cultural Arts Commission meeting of 01/09/13

Mental Health Board meeting of 11/27/12

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Set bid date of February 26, 2013 for City Bid No. B1311, Project No. PW1318 - 2013 Microsurfacing Program. Staff Memo & Attachments

b) Set a bid opening date of March 12, 2013 for Bid Number B1310 Electrical Preventive Maintenance. Staff Memo

c) Award design services for 6^th Street and George Williams Way signal plans to BG Consultants in the amount of $6500. Bid Memo

d) Authorize purchase of one aerial and chip body for the Parks and Recreation Department from Altec Corporation for $92,539. Bid Memo

e) Authorize payment in the amount of $19,350 to Superior Electric Co., Inc. for electrical work at the temporary location of the Lawrence Public Library, 700 New Hampshire Street. Staff Memo

7. Adopt the following ordinances on second and final reading:

a) Ordinance No. 8831, amending Chapter 6, Article 12 of the City Code to revise the standards related to sidewalk dining to address umbrella height, railing materials, and amplified music and sound within sidewalk dining areas.

b) Ordinance No. 8834, establishing a Community Improvement District to utilize special assessments to fund underground utilities along Pennsylvania Street.

8. Authorize the Mayor to sign letters to the Douglas County legislative delegation concerning local elections, the city’s budget process, the regulation of the carrying of concealed handguns in city buildings and facilities, and local employee groups. Adopt Resolution No. 7005, opposing House Bill 2123, as requested by the Lawrence Police Officers Association and Local 1596 of the International Association of Fire Fighters. Staff Memo & Attachments

9. Approve rezoning, Z-12-00325, approximately 10.56 acres from RS7 (Single-Dwelling Residential) to RS5 (Single-Dwelling Residential) for Fairfield Farms East Addition, located SE of 25^th Terrace and O’Connell Road. Submitted by CFS Engineers, for Fairfield Investors LLC, property owner of record. Adopt on first reading, Ordinance No. 8835, to rezone (Z-12-00325) approximately 10.56 acres from RS7 (Single-Dwelling Residential) to RS5 (Single-Dwelling Residential) for Fairfield Farms East Addition, located SE of 25^th Terrace and O’Connell Road. (PC Item 1; approved 9-0 on 1/28/13) Staff Report SE Area Plan Zoning Map Approved Preliminary Plat Final Plat Minor Subdivision Associated Cases Map of Area PC Minutes

10. Authorize the Mayor to execute an access and utility easement to Rural Water District No. 4 and the City of Baldwin as part of project UT1206DS – O’Connell Road Watermain Extension. Staff Memo & Attachments

11. Authorize the City Manager to enter into a lease agreement with the Hertz Corporation, allowing the use of one parking space in city Parking Lot #4 (west side of the 800 block of New Hampshire) for the Hertz On Demand program. Staff Memo & Attachments

12. Authorize Iwig Dairy to operate as a mobile food vendor in the city’s parking lot located on the southeast corner of 2^nd and Locust, contingent on the applicant obtaining a city Mobile Food Vendor license. Staff Memo & Attachments

13. Authorize the City Manager to work with staff and/or outside legal assistance in establishing a 501(c)(3) non-profit corporation and to create bylaws for a Continuing Care Retirement Community (CCRC). Authorize expenditure of $12,500 for the first phase analysis of creation of CCRC. Staff Memo & Attachments Correspondence - Added 02/12/13 Phase 1 Scope of Services - Added 02/12/13

14. Authorize the Mayor to sign Subordination Agreements for Arthur and Shirley Tarpy, 625 Lake Street and Catalina Narcomey, 120 Florida Street. Staff Memo

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Consider establishing March 26 19, 2013 as the bid date for the Lawrence Public Library Renovation project. Request - revised 02/11/13 Renderings

ACTION: Set bid date of March 26 19, 2013 for the Lawrence Public Library Renovation project, if appropriate.

2. Receive recommendation from the Lawrence Cultural Arts Commission concerning the proposed establishment of a cultural district in Lawrence (generally bound by 15^th Street on the south, the Burroughs Creek Trail on the east, the Kansas River on the north and Vermont Street on the west) and consider establishing a task force to make recommendations related to the cultural district. Staff Memo & Attachments Correspondence

ACTION: Authorize the Mayor to establish task force, if appropriate.

3. Consider request from Health Care Access for the donation of City services in support of the Kansas Half Marathon and a temporary use of public right-of-way permit for various City streets from 6:00 a.m. to 1:00 p.m. on Sunday, April 21, 2013, including the closure of the 900 block of New Hampshire Street. Staff Memo & Attachments Correspondence - Added 02/12/13 Amended Route - Added 02/12/13

ACTION: Approve temporary use of public right-of-way permit for various city streets from 6:00 a.m. – 1:00 p.m. on Sunday, April 21, 2013, including the closure of the 900 block of New Hampshire Street and approve the donation of City services, if appropriate.

4. Receive staff memorandum and revised curbside recycling proposals. Consider authorizing staff to negotiate with Hamm for Materials Recovery Facility (MRF) operations under a recycling proposal with the City collecting curbside recycling on a bi-weekly basis. Staff Memo & Attachments - Updated 02/11/13 Correspondence - Updated 02/12/13 SAB Recommendation Memo - Added 02/12/13

ACTION: Direct staff as appropriate.

5. Consider the following items related to the Langston Heights Addition:

a) Consider rezoning, Z-12-00229, approximately 6.491 acres from UR (Urban Reserve) to RM12D (Multi-Dwelling Residential), located north and south of Crystal Lane and Palisades Drive extended as shown in the preliminary plat of Langston Heights Addition. Submitted by Landplan Engineering, for Langston Heights, LC, property owner of record. Adopt on first reading, Ordinance No. 8836, to rezone (Z-12-00229) approximately 6.491 acres from UR (Urban Reserve) to RM12D (Multi-Dwelling Residential), located north and south of Crystal Lane and Palisades Drive extended. (PC Item 3B; approved 6-3 on 1/28/13) Project Summary Staff Report Concept 2013 PC Revised Concept Plan - Added 02/08/13 6th/K-10 Land Use Plan Lesser Change Memo Map of Area Correspondence - Updated 02/12/13 01/28/13 PC Minutes 12/10/12 PC Minutes - Added 02/11/13

ACTION: Approve rezoning, Z-12-00229, of approximately 6.491 acres from UR (Urban Reserve) to RM12D (Multi-Dwelling Residential), located north and south of Crystal Lane and Palisades Drive extended, and adopt on first reading, Ordinance No. 8836, if appropriate.

b) Consider rezoning, Z-12-00231, approximately 9.122 acres from UR (Urban Reserve) to RS7 (Single-Dwelling Residential), located north and south of Crystal Lane and Palisades Drive extended as shown in the preliminary plat of Langston Heights Addition. Submitted by Landplan Engineering, for Langston Heights, LC, property owner of record. Adopt on first reading, Ordinance No. 8837, to rezone (Z-12-00231) approximately 9.122 acres from UR (Urban Reserve) to RS7 (Single-Dwelling Residential), located north and south of Crystal Lane and Palisades Drive extended. (PC Item 3C; approved 6-3 on 1/28/13) Project Summary Concept 2012 Concept 2013 PC Revised Concept Plan - Added 02/08/13 6th/K-10 Land Use Plan Staff Report Map of Area Correspondence - Updated 02/12/13 01/28/13 PC Minutes 12/10/12 PC Minutes - Added 02/11/13

ACTION: Approve rezoning, Z-12-00231, of approximately 9.122 acres from UR (Urban Reserve) to RS7 (Single-Dwelling Residential), located north and south of Crystal Lane and Palisades Drive extended, and adopt on first reading, Ordinance No. 8837, if appropriate.

c) Consider rezoning, Z-12-00232, approximately 6.48 acres from UR (Urban Reserve) to RM12 (Multi-Dwelling Residential), located along the east side of K-10 highway south of W. 6^th Street and along the west side of a proposed street known as Renaissance Drive, as shown in the preliminary plat of Langston Heights Addition. Submitted by Landplan Engineering, for Langston Heights, LC, property owner of record. Adopt on first reading, Ordinance No. 8838 (revised 02/08/13), to rezone (Z-12-00232) approximately 6.48 acres from UR (Urban Reserve) to RM12 (Multi-Dwelling Residential), located along the east side of K-10 highway south of W. 6^th Street and along the west side of a proposed street known as Renaissance Drive. (PC Item 3D; approved 6-3 on 1/28/13) Project Summary Concept 2012 Concept 2013 PC Revised Concept Plan - Added 02/08/13 Staff Report Map of Area Correspondence - Updated 02/12/13 01/28/13 PC Minutes 12/10/12 PC Minutes - Added 02/11/13

ACTION: Approve rezoning, Z-12-00232, of approximately 6.48 acres from UR (Urban Reserve) to RM12 (Multi-Dwelling Residential), located along the east side of K-10 highway south of W. 6^th Street and along the west side of a proposed street known as Renaissance Drive, and adopt on first reading, Ordinance No. 8838, if appropriate.

d) Consider rezoning, Z-13-00015, approximately 5.471 acres from UR (Urban Reserve) to RS5 (Single-Dwelling Residential), located along the east side of K-10 highway south of W. 6^th Street and along the west side of a proposed street known as Renaissance Drive, as shown in the preliminary plat of Langston Heights Addition. Submitted by Landplan Engineering, for Langston Heights, LC, property owner of record. Adopt on first reading, Ordinance No. 8839, to rezone (Z-13-00015) approximately 5.471 acres from UR (Urban Reserve) to RS5 (Single-Dwelling Residential), located along the east side of K-10 highway south of W. 6^th Street and along the west side of a proposed street known as Renaissance Drive. (PC Item 3E; approved 6-3 on 1/28/13) Project Summary Concept 2013 PC Revised Concept Plan - Added 02/08/13 6th/K-10 Land Use Plan Lesser Change Memo Staff Report Map of Area Correspondence - Updated 02/12/13 01/28/13 PC Minutes 12/10/12 PC Minutes - Added 02/11/13

ACTION: Approve rezoning, Z-13-00015, of approximately 5.471 acres from UR (Urban Reserve) to RS5 (Single-Dwelling Residential), located along the east side of K-10 highway south of W. 6^th Street and along the west side of a proposed street known as Renaissance Drive, and adopt on first reading, Ordinance No. 8839, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 02/12/13

H. COMMISSION ITEMS:

I. CALENDAR: 2013 Meeting List

1. Establish date/time for City Manager evaluation.

· Farewell (for now) to the Library event, Sunday, February 10, 2:00 – 3:30 p.m. Location: 707 Vermont Street.

· Open House to discuss summer construction projects, Wednesday, February 13, 4:30 – 5:30 p.m. Location: City Commission Room, First Floor, City Hall.

· City offices closed February 18 in observance of Presidents’ Day.

· National League of Congressional City Conference, March 9 – 13. Location: Washington, DC.

· City Commission meeting scheduled for Tuesday, March 19 is canceled due to Spring Break.

· Joint Economic Development Council meeting, Friday, April 12, 7:30 a.m. Location: City Commission Room, First Floor, City Hall.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/12.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Human Relations Commission:

Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.

Jayhawk Area Agency on Aging:

Two vacancies on the Advisory Council, one expiring 09/30/12 and one expiring 09/30/14.

Lawrence Cultural Arts Commission:

Four positions expired 01/31/13 and are eligible for reappointment to additional terms. One vacancy for a position that expired 01/31/13.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.