Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Wagner - Assistant City Manager Diane Stoddard - Assistant City Manager Jonathan Douglas – City Clerk
FROM:	John Shutak – Utilities Engineer
CC:	Dave Wagner – Director of Utilities Philip Ciesielski – Assistant Director of Utilities Mike Lawless – Assistant Director of Utilities Beth Krishtalka – Assistant to Director Mark Hegeman – Utilities Operations Superintendent Dave King – Utilities Maintenance Superintendent R. Scott Wagner – Management Analyst
Date:	February 06, 2013
RE:	February 12, 2013 Agenda Item – Authorize the Mayor to execute an access and utility easement to Rural Water District No. 4 and the City of Baldwin.

Please include the following item on the City Commission Agenda for consideration at the February 12, 2013 meeting:

Authorize the Mayor to execute an access and utility easement to Rural Water District No. 4 and the City of Baldwin as part of project UT1206DS – O’Connell Road Watermain Extension.

Project Description

The O’Connell Road Waterline project involves the installation of approximately 9,200 lineal feet of 16” waterline, 970 lineal feet of 12” waterline, 6,800 lineal feet of 4” waterline, and construction of a metering station providing points of connection for the City of Baldwin and Douglas County Rural Water District No. 4. Installation of the 12” and 16” watermain will commence at O’Connell Road and Prairie Terrace, at the limit of the existing distribution system, and continue south to approximately 2,000 feet north of 1100 Road as shown on the attached map. The project also includes the replacement of an existing Rural Water District No. 4 8” waterline with a 4” waterline as shown on the attached map.

Project Status

Department of Utilities staff have been coordinating with KDOT, HNTB, City of Baldwin, Rural Water District No. 4, and Wilson and Company for utility relocations required for the construction of the completion of the South Lawrence Trafficway. Both the City of Baldwin and Douglas County Rural Water District No. 4 currently have their metered connection points in the vicinity of the intersection of 31^st Street and Haskell Avenue and must relocate their meter and backflow vaults to accommodate the planned reconstruction of this intersection as part of the South Lawrence Trafficway project.

Department of Utilities staff have coordinated with KDOT, RWD#4, City of Baldwin, and Wilson and Company on the O’Connell Watermain Extension to finalize bid documents and the project is currently scheduled to bid March 05, 2013 provided all property acquisition has been completed.

Project Details

The project required the Department of Utilities to obtain a special use permit for the metering station which is located on the future Wakarusa Wastewater Treatment Plant property. One of the conditions of approval placed on the SUP was that an access and utility easement, granted to Rural Water District No. 4 and the City of Baldwin, must be executed and recording information shown on the special use permit site plan. City staff have prepared the easement document incorporating supporting documentation provided by the design consultant Wilson & Company.

Action Request

Authorize the Mayor to execute an access and utility easement to Rural Water District No. 4 and the City of Baldwin as part of project UT1206DS – O’Connell Road Watermain Extension.

Thank you for your assistance. Please advise if you have any questions.