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CITY COMMISSION

MEETING AGENDA

May 10, 2011 - 6:35 p.m.

(Posted on webpage at 4:50 p.m. on 05/05/11)

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Updates:

05/09/11 @ 4:00 p.m.

Removed Friends of the Park Proclamation from Recognitions;
Added an updated Fee Final Report from the City Auditor under Regular Agenda Item No. 6; and
Added a meeting with Downtown Lawrence, Inc. to the calendar.

5/06/11 @ 3:45 p.m.:

Added as Item No. 5 under Recognitions – Recognition of Lawrence Cultural Arts commission 2011 Grant Award Recipients.
Regular Agenda Item No. 5 – added correspondence and changed the event date from October 29 to October 9, 2011.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

~~1. Proclaim Thursday, May 12, 2011 to be~~ ~~Friends of the Park/Friends of Stretch Day.~~

2. Proclaim the week of May 15 – 21, 2011 as Police Week and Sunday, May 15, 2011 as Peace Officer’s Memorial Day.

3. Proclaim the week of May 15 – 21, 2011 as Public Works Week.

4. Proclaim the month of May, 2011 as Mental Health Month.

5. Recognition of Lawrence Cultural Arts Commission 2011 Grant Award Recipients.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Parks & Recreation Advisory Board meeting of 04/19/11

Historic Resources Commission meeting of 03/17/11

Board of Zoning Appeals meeting of 03/03/11

Convention & Visitors Bureau Advisory Board meeting of 02/23/11

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Bid and purchase items:

a) Set bid date of June 7th, 2011 for the Comprehensive Rehabilitation Program at 2209 Princeton Boulevard.

b) Set bid date of May 24, 2011 for City Bid No. B1130, Project No. PW1020, Bob Billings Parkway, Kasold Drive to Crestline Drive (westbound only), Complete Pavement Reconstruction. Staff Memo

c) Award the bids for Comprehensive Rehabilitation Projects as follows: Bid Memo

i) 2336 Louisiana Street - Award the Base Bid and Alternate #1 to Natural Breeze Remodeling for a total of $24,660.

ii) 1415 W. 2^nd Terrace – Waive staff estimate and award the Base Bid only to T & J Holdings, Inc. for a total of $23,670.

d) Award bid for Project No. PW1112, 6^th Street, Folks Road to Monterey Way, Geometric Improvements, Milling, Overlay, Pavement Marking to R. D. Johnson Excavating Co., Inc. in the amount of $630,112.90. Bid Memo & Attachments

e) Award bid for Project No. PW1109, City Bid No. 1122, 2011 Downtown, Miscellaneous Concrete Repairs to R. D. Johnson Excavating Co., Inc. in the amount of $150,655.70, and adopt Resolution No. 6923, authorizing the issuance of General Obligation Bonds for main traffic-way improvements. Staff Memo & Attachments

5. Adopt on first reading, Ordinance No. 8621, approving a franchise agreement for telecommunications services with NextG Networks of Illinois. Staff Memo & Attachments

6. Consider a Text Amendment, TA-2-2-11, to the City of Lawrence Land Development Code, Chapter 20, Article 4, Section 20-403 to allow Active Recreation as a Special Use in the IG (General Industrial) District. Initiated by City Commission on 3/1/11. Adopt on first reading, Ordinance No. 8631, for a Text Amendment (TA-2-2-11) to the City of Lawrence Land Development Code, Chapter 20, Article 4, Section 20-403 to allow Active Recreation as a Special Use in the IG (General Industrial) District. (PC Item 3; approved 9-0 on 4/25/11) Staff Report Industrial Zoning Map Industrial Uses PC Minutes

7. Consider a Special Use Permit, SUP-2-1-11, for the use of Active Recreation, located at 940 E 28^th Street. Submitted by Barber Emerson, L.C., for JDS Kansas, L.C., property owner of record. Adopt on first reading, Ordinance No. 8632, for a Special Use Permit (SUP-2-1-11) for the use of Active Recreation, located at 940 E 28^th Street. (PC Item 4; approved 9-0 on 4/25/11) Staff Report Site Plan Floor Plan Map of Area PC Minutes

8. Authorize binding of Police Officer Liability, Public Official Liability, and Employment Practices Liability insurance with Lexington Insurance for $75,253. Staff Memo

9. Approve free parking on Massachusetts Street from 6^th Street to 11^th Street and on the 100 blocks of East and West 7^th, 8^th, 9^th, 10^th, and 11^th streets on Tuesday, June 14 for a Lawrence GiveBack event. Staff Memo & Attachments

10. Approve as signs of community interest, a request from the Douglas County Extension Master Gardeners’ 2011 Garden Tour for signs to be placed in various rights-of-way from June 3 – June 5, 2011, contingent on adjacent property owner permission.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct public hearing to consider the vacation of an unused utility easement located in Lot 1, Prairie Wind Addition (2620 Haskell Ave) as requested by property owner Tenants to Homeowners, Inc. Staff Memo & Attachments

ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.

2. Consider a request for long term parking passes and to designate parking lot #10 (1000 block of Vermont Street) as a long term parking lot. This item was deferred from 04/19/11. Staff Memo & Attachments Aerial Map of Area Parking Address Procedure Memo Notification Area 04/19/11 Meeting Materials (internet access required)

ACTION: Direct staff to proceed with implementation of appropriate meter changes (effective with the occupancy of 1040 Vermont); if appropriate.

3. Consider approving the closure of various city streets in the Downtown and campus areas for the 2011 Tour of Lawrence, July 1 – 3, 2011; consider approving allocation of $10,000 from the Guest Tax Fund in support of the event; and consider donating city services in support of the event. Staff Memo & Attachments

ACTION: Approve a Temporary Use of Public Right-of-Way Permit for the use of various city streets on July 1-3, 2011 for the Tour of Lawrence, if appropriate.

Approve allocation of $10,000 from the Guest Tax Fund in support of the Tour of Lawrence, if appropriate.

Approve the donation of various city services in support of the Tour of Lawrence, if appropriate.

4. Conduct a public hearing regarding the sale of alcohol at the Arts Center Street P’Arty, the Americana Music Festival, the Mexican Fiesta, the Tour of Lawrence, and the KC MS 150 and consider granting distance limitation waivers for the events; consider adopting on first reading, Ordinance No. 8633, allowing possession and consumption of alcohol on public right-of-way for certain events. Staff Memo Update on KC MS 150

ACTION: Conduct public hearing; find that the proximity of the sale of alcohol for the Arts Center Street P’Arty, the Americana Music Festival, the Mexican Fiesta, the Tour of Lawrence, and the KC MS 150 is not adverse to the public welfare or safety; and grant distance limitation waivers for the temporary events, if appropriate.

Adopt on first reading, Ordinance No. 8633, allowing the possession and consumption of alcoholic liquor on certain public right-of-way for the Arts Center Street P’Arty, the Mexican Fiesta, the Tour of Lawrence, and the KC MS 150, if appropriate.

5. Consider approving the closure of the 600 block of Massachusetts Street on ~~Saturday, October 29, 2011~~ Sunday, October 9, 2011, for the Bert Nash Dash and Bash; consider authorizing the consumption and possession of alcohol on the public right-of-way during event; and consider approving donation of city services in support of the event. Staff Memo & Attachments Correspondence - Added 05/06/11

ACTION: Approve a temporary use of right-of-way permit for the closure of the 600 block of Massachusetts Street from noon to midnight on ~~Saturday, October 29, 2011~~ Sunday, October 9, 2011 for the Bert Nash Dash and Bash, if appropriate.

Adopt on first reading, Ordinance No. 8623 (updated 05/06/11), allowing the possession and consumption of alcohol on the 600 block of Massachusetts from noon to midnight on ~~Saturday, October 29, 2011~~ Sunday, October 9, 2011, if appropriate.

Approve donation of city services in support of the event, if appropriate.

6. Receive the following reports from the City Auditor: Performance Audit: Fee Policy Could Guide Staff and Inform the Public (updated 05/09/11)and Follow-up Report on audit recommendations.

ACTION: Receive reports and direct staff as appropriate.

7. Consider a motion to recess into executive session to discuss matters relating to employer-employee negotiations for approximately 30 minutes. The justification for the executive session is to keep employer-employee negotiation matters confidential at this time. The regular meeting will resume in the City Commission meeting room at the conclusion of the executive session.

ACTION: Approve motion to recess into executive session to discuss matters relating to employer-employee negotiations for approximately 30 minutes, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Memorial observance in honor of Lawrence’s fallen police officers, Friday, May 6, 9:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.

· Groundbreaking ceremony for the Bowersock Mills & Power Company North Powerhouse, 2:30 p.m. Location: North end of dam. Invitation

· City Commission Study Session, Tuesday, May 17, 3:00 – 6:00 p.m. Location: City Commission Room. Topic: Budget, Goals, and Citizen Survey.

Meeting with Downtown Lawrence, Inc., and Vice-Mayor Schumm and Commissioner Carter, Thursday, May 19, 5:30 p.m. Location: City Commission Room.

· City offices closed Monday, May 30 in observance of Memorial Day.

· May 31 City Commission meeting canceled due to the fifth Tuesday of the month.

· City Commission Study Session, Tuesday, June 21, 4:00 – 6:00 p.m. Location: City Commission Room. Topic: Budget.

· City Commission lunch with Lawrence Memorial Hospital Board, Thursday, June 23, 12:00 p.m. Location: Lawrence Memorial Hospital.

· City Commission Study Session, Friday, July 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget.

· 2011 Congress of Cities & Exposition Meeting, November 8 – 12, 2011. Location: Phoenix, AZ.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Community Commission on Homelessness:

Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two vacancies for at-large positions that expired 09/30/10.

Convention & Visitors Bureau Advisory Board:

One vacancy for a position that expires 07/01/14.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/11. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position expired 03/01/11. Eligibility requirements exist for this board.

Hospital Board:

One vacancy for a position that expires 09/30/11.