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CITY COMMISSION

MEETING AGENDA

April 20, 2010 - 4:30 p.m.

(Posted on webpage at 5:00 p.m. on 04/15/10)

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Updates:

04/20/10 @ 2:45 p.m.

Added additional correspondence for the study session item on the Oread Neighborhood Plan.
Added an additional staff memo to Consent Agenda Item No. 10 – Library HVAC.
Added as Consent Agenda Item No. 13- Approve temporary use of right-of-way permit for Downtown Lawrence, Inc., for the Hy-vee Hawk Zone on 8^th Street from Massachusetts west to the alley on Saturday, April 24, 2010 – from 1:00 – 6:00 p.m.
Added as Consent Agenda Item No. 14 – Approve a request for “signs of community interest” a request from the KU Endowment Association to place directional signs along Bob Billings Parkway on Saturday, April 24.
Added additional correspondence to Regular Agenda Item No. 3 – SUP-1-3-10 for the Lawrence Community Shelter.

04/19/10 @ 10:30 a.m.

Updated Regular Agenda Item No. 3 – SUP-1-3-10 for the Lawrence Community Shelter – with an updated Management Plan.

A. STUDY SESSION:

1. Review Comprehensive Plan Amendment CPA-2-1-09 to Chapter 14 – Specific Plans to approve and incorporate by reference the Oread Neighborhood Plan. (PC Item 10; approved 7-0 on 1/27/10) Staff Report PC Approved Plan Ordinance No. 8496 03/10 Correspondence to CC 01/10 Correspondence to PC 12/09 Correspondence to PC 01/10 HRC Action Summary 01/10 PC Minutes 12/09 PC Minutes 11/09 PC Minutes 08/09 PC Study Session Minutes 06/09 PC Minutes Power Point Presentation Additional Correspondence - Added 04/20/10

After a short break, the regular City Commission Meeting will resume at 6:35 p.m.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Saturday, May 8 as Train Day.

2. Proclaim the month of May as Bike Month and the week of May 17 – 21 as Bike-To-Work Week.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Community Development Advisory Committee meetings of 03/11/10 and 03/25/10

Electrical Code Board of Appeals meeting of 11/16/09

Sister Cities Advisory Board meetings of 11/11/09, 12/09/09, 01/13/10, 02/10/10, and 03/10/10

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve appointments as recommended by the Mayor.

4. Bid and purchase items:

a) Award bid for 3,500 tons of road salt for Public Works Department to Central Salt for $43.02 a ton or $150,570 with an option for additional 1,000 tons if needed for $43,020, totaling $193,590. Bid Memo

5. Adopt on first reading, Ordinance No. 8509, permitting the possession and consumption of alcoholic liquor on specified public property pursuant to the sidewalk dining license for 715, 715 Massachusetts Street.

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8499, for Special Use Permit (SUP-1-2-10) for the City of Lawrence Pump Station 09 Wet Weather Storage Expansion, a minor utility, on approximately 8.18 acres, located southeast of W 27^th Street and Crossgate Drive.

b) Ordinance No. 8517, allowing possession and consumption of alcoholic liquor at the Lawrence Public Library during the Lawrence Public Library Foundation fundraiser on Sunday, April 25, 2010, between the hours of 7:00 p.m. and midnight.

7. Adopt Resolution No. 6883, authorizing the Mayor to sign the application for the 2010 Emergency Shelter Grant from the City to the State of Kansas. Staff Memo & Attachments

8. Authorize the City Manager to execute the Professional Services Agreement with Hernly Architects for Historic Preservation Fund Grant #20-09-21822-006, a historic resources survey of the area north of Memorial Stadium. Staff Memo & Attachments

9. Authorize City Manager to sign a contract with Coffman Associates for a Master Plan and Airport Layout Plan for the Lawrence Municipal Airport in an amount of $249,100. Authorize City Manager to sign grant application with the FAA for funding of the Lawrence Airport Master Plan. The federal government will provide 95% funding for this project. Staff Memo & Attachments

10. Approve and authorize the City Manager to sign a contract with P1 Group, Inc. for Project No. PW0930, City of Lawrence Public Library HVAC Improvements, in the amount of $423,620 for library HVAC improvements, plus an additional $12,800 for VAV boxes, for a total amount of $436,420 provided the contractor can meet the terms established in the contract documents. The federal government will provide 100% funding of this ARRA project. Staff Memo & Attachments Additional Staff Memo - Added 04/20/10

11. Authorize the City Manager to execute a one year facility use agreement for the Lawrence Indoor Aquatic Center with Ad Astra Area Aquatics for the 2010 swimming season. Staff Memo

12. Authorize the Mayor to sign a Release of Mortgage for Grace Hutchins, 1827 Alabama. Staff Memo

13. Approve temporary use of right-of-way permit for the Downtown Lawrence, Inc. for the Hy-vee Hawk Zone on 8^th Street from Massachusetts west to the alley on Saturday, April 24, 2010 from 1:00 – 6:00 p.m. Staff Memo & Attachments - Added 04/20/10 Statements from Adjacent Businesses - Added 04/20/10

14. Approve as “signs of community interest” a request from the KU Endowment Association for directional signs advertising the 2^nd Annual Hawk Mud Fest Mud Volleyball Tournament on Saturday, April 24, 2010 in the center median at Bob Billings Parkway and Westbrooke Drive, both eastbound and westbound.

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Conduct a public hearing regarding a request by the Lawrence Convention & Visitors Bureau for a waiver of the restriction of the sale and serving of alcoholic liquor within 400 feet of a school or church, for the temporary sale of alcoholic beverages related to the Tour of Lawrence, on the south half of the 600 block of Massachusetts Street, the north half of the 700 block of Massachusetts Street, the portion of 7^th Street bounded by the alleys immediately east and west of Massachusetts Street, on July 2, 2010, between the hours of 6:00 p.m. and midnight; and the 700, 800, and 900 blocks of Massachusetts Street, and the portions of 8^th and 9^th Streets between Vermont Street and New Hampshire Street, on July 4, 2010, between the hours of noon and 9:00 p.m.; consider adopting on first reading, Ordinance No. 8502, authorizing the temporary possession and consumption of alcoholic liquor on specified public property related to the event. Staff Memo & Attachments

ACTION: Conduct public hearing; find that the proximity of the temporary event is not adverse to the public welfare or safety and approve the distance restriction waiver, if appropriate.

Adopt, on first reading, Ordinance No. 8502, authorizing the temporary possession and consumption of alcoholic liquor on the specified public property, if appropriate.

2. Receive staff recommendation regarding 2010 fire apparatus purchases. Receive letter from University of Kansas Housing Department contributing $50,000 toward the purchase of one 100” ladder platform. Staff Memo & Attachments

ACTION:

a) Approve purchase off the HGAC Cooperative Purchasing Contract and authorize the City Manager to execute agreements with Pierce Manufacturing, Inc. for the acquisition one (1) Engine in the amount of $669,535 and one (1) 100’ Ladder Platform in the amount of $1,183,923, if appropriate.

b) Adopt Resolution No. 6884, authorizing the issuance of $750,000 in general obligation bonds for the fire equipment acquisitions, if appropriate.

c) Acknowledge the contribution of the University of Kansas Housing Department for the acquisition of the ladder apparatus, if appropriate.

3. Consider approving a Special Use Permit, SUP-1-3-10, for the establishment of a Temporary Shelter for the Lawrence Community Shelter, approximately 4.15 acres, located at 3701 Franklin Park Circle. Submitted by Lawrence Community Shelter, for Franklin Business Center LLC, property owner of record. Adopt on first reading, Ordinance No. 8500, for Special Use Permit (SUP-1-3-10) for the establishment of a Temporary Shelter for the Lawrence Community Shelter, approximately 4.15 acres, located at 3701 Franklin Park Circle. (PC Item 4; approved 5-2 on 3/22/10) Because a valid protest petition has been received, a super-majority vote (at least 4 votes) is required for approval. Staff Report Management Plan - Updated 04/19/10 Site Plan Pedestrian Travel Study Temporary Shelter Standards Checklist Southeast Area Plan Map Map of Area General Correspondence Protest Petition PC Minutes Franklin Business Park Covenants and Restrictions Power Point Presentation Commissioner Johnson Correspondence Todd Thompson Correspondence Price Banks Correspondence Additional Correspondence - Added 04/20/10

ACTION: Approve Special Use Permit (SUP-1-3-10) for Lawrence Community Shelter located at 3701 Franklin Park Circle, and adopt on first reading, Ordinance No. 8500, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

· Public Incentives Review Committee meeting, Monday, April 26, 3:00 p.m. Location: City Commission Room.

· City Commission Study Session, Tuesday, April 27, 5:30 p.m. with the Douglas County Kaw Drainage District Board and Douglas County Commission. Location: City Commission Room.

· City Commission and staff attending Chicago Bio Conference, Wednesday, May 5. This will be a one day trip.

· Peak Oil Task Force Meeting, Thursday, May 6, 4:00 p.m. Location: City Manager’s Conference Room.

· City Commission Study Session on the 2011 Budget, Monday, May 17, 3:00 – 5:00 p.m. Location: City Commission Room.

· Possible Joint City/County meeting, Tuesday, May 18, 5:00 p.m. for briefing from KDOT officials on Amtrak Study. Location: City Commission Room.

· City offices closed on Monday, May 31, in observance of Memorial Day.

· City Commission Study Session on the 2011 Budget, Tuesday, June 15, 4:00 – 6:00 p.m. Location: City Commission Room.

· City Commission Study Session on the 2011 Budget, Tuesday, July 13, 4:00 – 6:00 – p.m.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/11. This is an at-large position.

Community Development Advisory Committee:

Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.

Jayhawk Area Agency on Aging:

One vacancy that expired 09/30/09.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Four positions are currently vacant.

Library Board:

One position will expire 04/30/10 and is eligible for reappointment.

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/09 and one vacancy for a position that expires 12/31/10.

Retail Task Force:

One position available.

Sales Tax Audit Committee:

One position expires 04/30/10 and is eligible for reappointment.

Social Services Advisory Board:

Seven positions available with the composition of the board as follows: one member who is a United Way liaison, six members who are citizens of Lawrence at large with interest in services including, but not limited to, affordable housing and neighborhood quality, homelessness, arts and culture, alcohol and drug related issues, public health and safety, or you and families. Members shall not be employed by any agency receiving social service funding from the City.

Traffic Safety Commission:

One vacancy for a position that expires 04/30/10. Two positions expire 04/30/10 and both are eligible for reappointment to additional terms.