A

CITY COMMISSION

MEETING AGENDA

February 9, 2010 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 02/04/10)

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Updates:

02/09/10 @ 12:00 p.m.

Added a signed Statement of Non-Interest for Regular Agenda Item No. 1 – Briarwood Order of Vacation.

02/05/10 @ 11:40 a.m.

Corrected the Landscape Drawings for the site plan on Regular Agenda Item No. 2 – rezoning of Z-7-11-09.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 01/12/10 and 01/19/10.

2. Receive minutes from various boards and commissions:

Public Health Board meeting of 11/16/09

Parks & Recreation Advisory Board meeting of 01/12/10

Mechanical Code Board of Appeals meeting of 11/19/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Set bid opening date of February 23, 2010, for hourly painting services for the Parks & Recreation Department. Bid Memo

b) Award City Bid No. B1002, Project No. PW1003, 2010 Crack Seal Program, to Surface Protection Services, LLC in the amount of $248,000. Bid Memo & Attachments

c) Award City Bid No. B1003, Project No. PW1004, 2010 Microsurfacing Program, to Vance Brothers, Inc. in the amount of $422,957. Bid Memo & Attachments

d) Authorize staff to proceed with bidding of equipment and vehicles for 2010. Staff Memo & Attachments

6. Approve Special Use Permit (SUP-12-11-09) to expand Research Services in portions of existing buildings located at 645-647 Massachusetts Street. The proposed use is located on portion of Lot 15 and all of Lots 17 and 19 Massachusetts Street. Submitted by Barber Emerson, LC, for GCB Holdings, LC, property owner of record. Adopt on first reading, Ordinance No. 8488, for Special Use Permit (SUP-12-11-09) to expand Research Services in portions of existing buildings located at 645-647 Massachusetts Street. (PC Item 2; approved 7-0 on 1/25/10) Staff Report Site Plan Map of Area PC Minutes

7. Approve submittal of Airport Improvement Plan (AIP) to the Federal Aviation Administration. Staff Memo & Attachments

8. Authorize staff to negotiate an engineering services agreement with Black & Veatch for services related to Request for Proposal RFP R09020 for engineering services for Project UT0909DS – Concrete Watermain Assessment. Staff Memo & Attachments

9. Authorize staff to negotiate supplemental agreement no. 2 to the current engineering services agreement with BG Consultants for design and construction phase engineering for Phase II of Project UT0810DS Watermain Replacement Program. Staff Memo & Attachments

10. Approve as “signs of community interest” a request from St. John the Evangelist Catholic Church to place temporary signs on church property at various times throughout 2010 promoting various church activities.

11. Approve as “signs of community interest” a request from the Pilot Club of Lawrence to place a directional sign at the northwest corner of 23^rd and Harper advertising the Antique Show and sale. The sign would be placed on the corner on February 26 and taken down at the end of the show on February 27.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Close public hearing and consider approving order of vacation conditioned upon the rededication and recording with the Register of Deeds of a new easement allowing utility, pedestrian and emergency access in Briarwood Addition as requested by Pamela Mayfield, Mike Polk and Nancy L. Borer, and Steven J. Freeman and Stephanie S. Freeman. Staff Memo & Attachments - Updated 02/09/10

ACTION: Close public hearing and approve order of vacation conditioned upon the rededication and recording with the Register of Deeds of a new easement allowing utility, pedestrian and emergency access in Briarwood Addition, if appropriate.

2. Consider approving rezoning (Z-7-11-09), for approximately 10.97 acres, located on the SE corner of Inverness and Clinton Parkway, 4300 W. 24^th Place, from RSO (Single-Dwelling Residential Office) to RM15 (Multi-Dwelling Residential). Submitted by BG Consultants Inc, for Inverness Park LP, property owner of record. This item was originally heard by Planning Commission on 9/21/09. City Commission returned this item on 12/15/09 for additional consideration. Adopt on first reading, Ordinance No. 8462, for rezoning (Z-7-11-09), of approximately 10.97 acres, located at 4300 W. 24^th Place, from RSO (Single-Dwelling Residential Office) to RM15 (Multi-Dwelling Residential). (PC Item 3; approved 6-1 on 1/25/10) Staff Memo Map of Area Site Plan - Corrected Landscape Drawings 02/05/10 Findings of Fact September Staff Report PC January Minutes December CC Minutes September PC Minutes Correspondence

ACTION: Approve rezoning (Z-7-11-09) of approximately 10.97 acres, located at 4300 W. 24^th Place, from RSO to RM15 and adopt on first reading, Ordinance No. 8462, if appropriate.

3. Consider authorizing the City Manager to sign an agreement with BG Consultants in the amount of $101,606.25 for design services, and an amount not to exceed $14,698 for bidding and construction services, for a total contract amount of $116,304.25 for the extension of sanitary sewer service to the Lawrence Municipal Airport. Consider authorizing the City Manager to execute a purchase order for geotechnical services for this project in an amount not to exceed $5,000. Staff Memo & Attachments

ACTION: Authorize the City Manager to sign an agreement with BG Consultants for $116,304.25 for the extension of sanitary sewer service to the Lawrence Municipal Airport and to execute a purchase order for geotechnical services, if appropriate.

4. Consider authorizing staff to submit federal funding requests to members of the City’s Congressional Delegation and provide feedback on prioritization. Staff Memo

ACTION: Authorize staff to submit federal funding requests to members of the City’s Congressional Delegation, if appropriate.

5. Receive update on City/KU joint transit maintenance facility issues. Staff Memo & Attachments

ACTION: Receive update and direct staff, as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Staff is working on coordinating possible meeting dates for the following items: meeting with Kaw Drainage District and NIMS emergency management training

· Eggs & Issues, hosted by the Lawrence Chamber of Commerce, Saturday, February 6, 8:00 – 9:30 a.m. Location: Pachamama’s, 800 New Hampshire.

· City offices closed Monday, February 15 in observance of Presidents Day.

· Joint City/County/USD 497 meeting, Tuesday, February 16, 5:00 p.m. Location: City Commission Room.

· Oread Hotel grand opening, Saturday, February 20. Time 5:30 p.m. (This is an invitation only event)

· Eggs & Issues, hosted by the Lawrence Chamber of Commerce, Saturday, March 6, 8:00 – 9:30 a.m. Location: Pachamama’s, 800 New Hampshire.

· City Commission meeting schedule for March 16 is cancelled due to spring break.

· City Commission will meet on March 30. Typically the fifth meeting of the month is cancelled however since the meeting on March 16 is cancelled, the March 30 meeting is reinstated.

· Inauguration of Chancellor Bernadette Gray-Little, 17^th Chancellor of the University of Kansas, April 11, 2010.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Electrical Appeals:

Two positions will expire 03/31/10. One is eligible for reappointment and one is completing a second full term. One must be a representative from the Fire Department.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/12

Contractor Licensing Board:

One position expired 12/31/09. This position is required to be held by a representative from the Board of Electrical Appeals.

Historic Resources Commission:

Two positions will expire 03/01/10. Both have served two full terms and are not eligible for reappointment.

Human Relations Commission:

One vacancy for a position that expires 09/30/11.

Jayhawk Area Agency on Aging:

Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Four positions are currently vacant.

Mechanical Code Board of Appeals:

One position that will expire 03/31/10 and is not eligible for reappointment.

Public Transit Advisory Committee:

One (1) position that expired 12/31/09 and one (1) vacancy for a position that expires 12/31/10.

Sister Cities Advisory Board:

One (1) vacancy for a position that expires 12/31/11.