City of Lawrence

Public Works Department

MEMORANDUM

 

TO:              David L. Corliss

          City Manager

FROM:          Steven M. Lashley, P.E.

                   Project Engineer – Infrastructure Management

DATE:           February 3, 2010

RE:               Project No. PW1004 – 2010 Microsurfacing Program – City Bid No. B1003

                   February 9, 2010 Consent Agenda Item – Award Contract

 

Please include the following item on the City Commission consent agenda for consideration at the February 9, 2010 meeting:

 

On February 2, 2010, the City of Lawrence opened proposals for Project No. PW1004 – 2010 Microsurfacing Program, City Bid No. B1003.

 

VENDOR

TOTAL BID

Engineer’s Estimate

$584,449.00

Vance Brothers, Inc.

$422,957.00

Musselman & Hall Contractors, LLC

$511,645.90

Ballou Construction Co.

$563,990.20

 

 

 

 

 

 

 

 

 

 

Project Description.  The microsurfacing project includes a number of City streets in north Lawrence, a neighborhood southeast of 19th & Haskell, the Library parking lot (City Lot No.13) between Vermont & Kentucky, and New Hampshire from 8th to 9th.  Streets to receive microsurfacing are determined to be in generally good condition.  Those that are deteriorated beyond the recommended condition for microsurfacing will be included in future milling and overlay programs.

 

Project History.  The city’s annual pavement maintenance program was reviewed and approved by City Commission on December 1, 2009.  Of the various program projects, the 2010 Crack Seal Program was bid on February 2, 2010, Kasold St - 6th to Peterson - Sales Tax Program Rehabilitation Project, 2010 Overlay Program Phases 1 and 2, and the KLINK Overlay of E 23rd St from Haskell Ave to east City Limits are also planned for this construction season as presented at the December 1, 2009 City Commission Meeting.

 

Project Details.  The project includes various surface and full depth patching of deteriorated areas on City streets followed by the microsurfacing of the entire pavement surface and the reestablishment of pavement markings (see attached location map).

 

Project Funding.  The pavement maintenance program is funded from several sources including the general fund, gas tax funds, sales tax and sales tax reserve, and capital improvement reserve accounts.  This contract was included in the 2010 Pavement Maintenance Program for microsurfacing to be paid from the general and gas tax funding sources.

 

Action Request.   Approve bid from Vance Brothers, Inc. for the 2010 Microsurfacing Program - Project No. PW1004 in the amount of $422,957.00 provided the contractor can meet the terms established in the contract documents.

 

 

Attachment:  Location Map & Bid Tab

 

cc:      Cynthia Wagner        Tammy Bennett

Diane Stoddard         Alan Landis

Chuck Soules           Bobbie Walthall

Mark Thiel               Jonathan Douglass