Advisory Board Minutes

January 12, 2010             

 

MEMBERS PRESENT:  

Vice Chair Jana Dobbs, Kelly Barth,, Andy Clayton and Joe Caldwell

 

 

MEMBERS ABSENT:  

Chair Kevin Loos

 

 

STAFF PRESENT: 

Ernie Shaw, Mark Hecker, and Roger Steinbrock

 

 

GUESTS:

 

 

 

I.              Meeting called to order by Vice-Chair Jana Dobbs.

 

II.            Election of Chair and Vice Chair for 2010 – Kelly Barth nominated Jana to be chair of the advisory board; seconded by Joe Caldwell.  Motion approved.  Andy Clayton nominated Joe Caldwell to be Vice-Chair and seconded by Kelly.  Motion approved.

 

III.           Approval of December 15, 2009 minutes -- Motion to approve by Kelly, seconded by Andy.  Motion approved.

 

IV.          Concerns of the Board – Caldwell said that this wasn’t really a concern, but he was approached about the walking/running trail on Clinton Parkway being replaced with concrete instead of asphalt.  Asphalt is softer than concrete, but also requires more maintenance. 

 

V.            KRPA State Conference January 26th-29th – Ernie just wanted to remind the board about the State conference being held in Topeka attending workshops.

 

VI.          Facility Survey progression – Ernie mentioned that Dave Corliss wants to meet with Laura Dixon, trying to get more information...  Laura will not be back in town until some time in February, so a conference call will take place soon.  The Assists Foundation still has an interested in the Wellness and Field house concept. Dave said to give him some time and he would draft a letter, get with the mayor and then talk to Laura before proceeding further. Joe mentioned that he had a call from Brett Morris just wanting an update.  

 

VII.         2009 Project Summary and 2010 Project possibilities – Mark passed out the 2009 project list spreadsheet showing various projects that were completed, such as Hobbs Park, Depot roof, adding four diamonds at the youth sports complex, finished the irrigation on all the soccer fields, roof replaced at the LIAC (no-cost project).  This report will probably go to the city commission.  Ernie spoke with Doug Vance about the alcohol tax and there has been no discussion of the alcohol tax being removed, but that doesn’t mean it won’t be.  For 2010, we will replace the gym lights at the Holcom Park Recreation Center, going with energy efficient lighting; Clinton Parkway trails, starting when the weather improves and the East Lawrence Recreation Center roof needs to be resurfaced (granular on the roof is wearing away and is about 14 years old).  Would like to continue working on DeVictor Trail on the north end; need to replace the slide at the outdoor aquatic center – the facility is about 12 to 13 years old and not state of the art anymore.

 

VIII.        Snow Removal challenges – Ernie commended Mark and his staff for working around the clock since the snow had started on Christmas day.  Mark shared the snow removal schedule with the board.  Schedule is divided in to different crews and different priorities.  Staff met to discuss the outlines of canceling classes and activities.  You’re not going to make everyone happy whether activities are canceled or not.

 

IX.          Staff reports

 

a.    Recreation/Golf Revenue/Expense Report – Ernie reported that we are still working on the year-end report.  Golf Course did well, about $3,000 more than 2008.  On the recreation side, we did very well, at about 103 percent.

b.    Parks/Projects – Mark had no other comments except to say that Christmas lights will be coming down in the next couple of weeks.

c.    Marketing Report – Roger shared the year-end report of enrollment, on-line and walk-in.  Once the snow arrived, enrollment went down 2.5 percent.  Working on sponsorships for the wading pool and ball fields.  We are also developing a green campaign, highlighting what we have done to go green.

 

 

Meeting adjourned.  Next Advisory Board meeting scheduled for Noon, Tuesday, February 9th, 2010, Parks and Recreation Conference Room.