CITY
COMMISSION
MEETING AGENDA
April 15, 2008 - 6:35 p.m.
(Posted on webpage at 6:00 p.m. on 04/10/08)
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Updates:
04/14/08 @ 4:00 p.m.
- Corrected location of project to be bid on Consent Agenda Item No. 6-c;
- Added to Consent Agenda Item No. 8-b, a revised Resolution No. 6763;
- Revised the Future Agenda Items Staff Memo as follows:
- Moved to April 29, 2008 the approval of summer 2008 downtown street maintenance plan Agenda from 04/09/08 staff meeting with DLI Map and Receive Lawrence Community Shelter Annual Report, as required by SUP-01-02-07 Planning Study Update Commissioner Chestnut Email of 04/24/07
- Added under TBD, information on Green Burials Staff Memo & Attachments
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim April 14 – 20, 2008 as Elizabeth
Sherbon Week.
2. Proclaim the week of April 22 – 25, 2008
as Tree
City USA Week and Friday, April 25, 2008 as Arbor Day.
B. CONSENT AGENDA:
NOTE: All matters
listed below on the Consent Agenda are considered under one motion and will be
enacted by one motion. There will be no
separate discussion on those items. If
discussion is desired, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve City Commission meeting minutes
from 04/01/08.
2. Receive minutes from
various boards and commissions:
Board
of Electrical Appeals meeting of 03/05/08
3. Approve all claims. The list of approved claims will be posted to
the agenda the day after the City Commission meeting.
4. Approve licenses
as recommended by the Department of Administrative Services.
5. Approve appointment(s)
as recommended by the Mayor.
6. Bid and purchase items:
a) Award bid for one (1) salt/sand spreader
for the Public Works Department to American Equipment Company for $19,360. Bid
Memo
b) Approve purchase order to Lawrence
Journal World for printing of the Parks & Recreation 2008 Summer/Fall
Activities Guide for $15,806. Staff
Memo
c) Set bid date of May 6, 2008 for Project
No. 1-SR1-108(S),
7. Adopt
the following ordinance(s) on second and final reading:
a) Joint
City Ordinance No. 8255/County Resolution No. ____, incorporating by
reference the “Subdivision Regulations for Lawrence and the Unincorporated
Areas of Douglas County”. (CC approved
text amendments on 03/25/08, 4-1)
b) Ordinance
No. 8258, providing for the
deferral of special assessments for public improvements in improvement
districts established on property owned by a political subdivision.
c) Ordinance
No. 8259, amending City
Ordinance No. 6010 pertaining to the deferral period of certain special
assessments previously authorized by the City on lots, pieces and parcels of
East Hills Business Park.
8. Adopt the following
resolution(s):
a) Resolution
No. 6765, authorizing the Mayor to sign Agreement 43-08 with the Secretary
of Transportation for reimbursement of costs for the 2009 KLINK project, Iowa
Street from 23rd Street/Clinton Parkway, to approximately 650 ft. north of
b) Resolution No. 6763 (revised 04/14/08), authorizing the issuance of general obligation bonds in the amount of $450,000 for the milling
and overlay of
9. Approve, subject to conditions and use
restrictions, PDP-01-01-08, a Preliminary Development Plan for
Pine Ridge Plaza Addition Lot 1B, located at 3235 Ousdahl. The plan proposes
the construction of a 37,550 sq. ft. commercial office/warehouse building on
approximately 3.099 acres. Submitted by Grob Engineering, for Western Extralite
Company/Fraternal Investors, LLC, property owner of record. (PC Item 5;
approved 7-0 on 3/24/08) Staff
Report Preliminary
Development Plan PC
Minutes
10. Approve a Special Use Permit, SUP-01-01-08, for a Day Care Center at First Step
Facility, located at
11. Approve a Special Use Permit, SUP-01-02-08 for
12. Approve the requested rezoning Z-01-03-08, a request to rezone a tract of land
approximately 9.03 acres, from RS-7 (Single-Dwelling Residential) to GPI
(General Public and Institutional). The property is located at 2145 & 2201
13. Approve the requested rezoning Z-01-04-08, a request to rezone a
tract of land approximately 4.09 acres, from RS-7 (Single-Dwelling Residential)
to GPI (General Public and Institutional). The property is located at
14. Approve Right-of-Way
Encroachment License Agreement to allow a portion of the parking lot at
15. Approve 2008 Federal Legislative Policy
Statement as discussed by the City Commission on April 8, 2008. Support for S. 294 - The Passenger Rail and Improvement Act of 2007,
a bill that provides for the six (6) year reauthorization of Amtrak and also
provides matching funds for capital costs to start and improve state-sponsored
routes, has been added to the statement per City Commission direction. 2008
Federal Legislative Policy Statement
16. Approve
as signs of community interest, a request from the Lawrence Home Builders
Association to place signs in various rights-of-way throughout the City from
April 26 through May 4. Staff
Memo & Attachment
C. CITY MANAGER’S REPORT: CM
Report & Attachments
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular
agenda item or give public comment after first being recognized by the
Mayor. Individuals are asked to come to
the microphone, sign in, and state their name and address. Speakers should address all
comments/questions to the Commission.
D. REGULAR
AGENDA ITEMS:
1. Consider
a request from Free State Development, L.C. and Ray Brown and Associates to
initiate a text amendment to the Development Code to include “Extended Care
Facility, General” as a use permissible by a special use permit in the
Industrial Business Park (IBP) zoning district. Request
ACTION: Initiate
text amendment to include “Extended Care Facility, General” as a use
permissible by a special use permit in the Industrial Business Park (IBP)
zoning district, if appropriate.
2. Consider approving an annexation request of approximately 154.9 acres (159 acres including public right-of-way), located at the NW corner of N. 1800 Road and E. 900 Road. Submitted by Steven Schwada, agent for Stonewall Farms LLC; JDS Kansas LC; Pert LC; Penny J Tuckel; Axrom LLC; Venture Realty Corporation; Arco Sales Corporation; Venture Properties Inc; Industrial Square Corp; JDSS Limited Company; Radol LC; Tuckel Russell L JR; Northland Ventures LC; and Oread LC, property owners of record. Referred by City Commission on 2-12-08. (PC Item 13; approved 6-2 on 3/26/08). Staff Report Staff Memo Map of Area Correspondence PC Minutes Jane Eldredge Correspondence
ACTION: a) Adopt Resolution
No. 6764, requesting the Douglas County Commission find and determine
that the annexation of approximately 159 acres, located at the NW corner of N.
1800 Road and E. 900 Road, will not hinder or prevent the proper growth and
development of the area or that of any other incorporated City located within
the County;
b) Approve the annexation contingent upon
c) Authorize staff to draft an annexation ordinance for
consideration at a future City Commission meeting, if appropriate.
3. Consider setting bid date of April 29,
2008 for the replacement of the HVAC unit for the main gym at
ACTION: Set
bid date of April 29, 2008 for the replacement of the HVAC unit for the main
gym at the
4. Receive report from City Auditor
ACTION: Receive
report.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 04/14/08
G. COMMISSION ITEMS:
H. CALENDAR: Meeting
List
§
Public Incentives Review
Committee meeting scheduled for Thursday, April 17 at 4:00 p.m. Location:
City Commission Room, First Floor, City Hall.
§
City Commission meeting
scheduled for April 22 has been cancelled.
§
Community Cooperation
Committee moderated panel discussion scheduled for April 26, 2008, 1:00 – 3:00 p.m. Location:
§
City Commission Study
Session, April 28, 2:30 – 5:00 p.m.
Location: City Commission Room,
First Floor, City Hall. Topics: 2009 Budget (2:30 – 4:00) and Community
Commission on Homelessness (4:00 – 5:00).
§
City Commission meeting
scheduled for April 29 has been reinstated.
§
Mayor’s Task Force on
Climate Protection meeting on Tuesday, April 29, 4:30 p.m. Location:
City Commission Room, First Floor, City Hall.
§
City Commission meetings
with Department Heads regarding 2009 budget – May 21, 2:00 – 5:00 p.m. and May 22, 2:00 – 5:00 p.m. Location:
City Commission Room, First Floor, City Hall.
§
City Commission Study
Session, June 9, 3:00 – 5:00 p.m.
Location: TBD. Topic:
2009 Budget
§
City Commission Study
Session, July 14, 3:00 – 5:00 p.m.
Location: TBD. Topic:
2009 Budget.
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*City Commission meeting dates are in black bold
print
I. CURRENT
VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming
vacancies on City of
One (1) position, held by Jeff Hardie,
expires 03/31/08. Mr. Hardie does not
wish to be reappointed to an additional term. One (1) position, held by Oliver,
expires 03/31/08. Mr. Oliver has served
two consecutive terms and is not eligible for reappointment to an additional
term.
One (1) vacancy (Board of Directors) for
the un-expired position held by Lisa Johnson, which expires 09/30/09.
Mechanical
Board Code of Appeals:
One (1) position, held by Kevin Chaney,
expires 03/31/08. Mr. Chaney is eligible
for reappointment to an additional term.
One (1) position, held by Carol Hatton,
expires 04/30/08. Ms. Hatton is eligible
for reappointment to an additional term.
One (1) position, held by John Nalbandian,
expires 04/30/08. Mr. Nalbandian has
served two consecutive terms and is not eligible for reappointment to an
additional term. One (1) position, held
by Ron Hurst, expires 04/30/08. Mr.
Hurst is eligible for reappointment to additional terms.
Two (2) positions, held by David Hamby and
Richard Heckler, expire 04/30/08. Both
are eligible for reappointment to additional terms. One (1) position, held by Paul Graves, expires
04/30/08. Mr. Graves has served two
consecutive terms and is not eligible for reappointment to an additional term.
This committee will help develop recommendations regarding the
construction of