CITY
COMMISSION
MEETING AGENDA
November 6, 2007 - 5:00 p.m.
(Posted on webpage at 4:40 p.m. on 11/01/07)
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Updates:
11/06/07 @ 2:30 p.m.:
- Deferred Regular Agenda Item No. 4, a request for public financing for improvements related to the proposed Oread Inn, to the November 13, 2007 City Commission meeting.
11/05/07 @ 12:30 p.m:
- Added to future agenda items for November 13, 2007 City Commisison meeting, discussion of tax rebate incentives approved for Deciphera. Staff Memo
- Changed the time of the meeting to 5:00 p.m. to reflect the joint City/County/MPO Study Session on Transportation 2030 process.
- Added joint City/County/MPO Study Session on Transportation 2030 process materials.
- Added email from John Nalbandian regarding Regular Agenda Item No. 9-b – Library Expansion.
- Corrected name of Alcohol Beverage Control on the City Manager’s Report.
- Deleted Consent Agenda Item No. 6-a, and moved to Regular Agenda Item No. 7-b – West Baldwin Creek Sanitary Sewer Project.
- Added employee service awards to calendar items.
11/02/07 @ 4:30 p.m.
- Added corrected Celebrate Marine Corps Birthday proclamation to Proclamations.
- Added Staff Memo to Regular Agenda Item No. 8
- Added link to the agenda for the 11/07/07 Oread Neighborhood Association study session under Calendar Items
- Added City Commission meeting minutes for 10/18/07 to Consent Agenda Item No. 1
1. Joint City/County/MPO Study Session regarding the Transportation 2030 process.
After a short break, the City Commission meeting will resume at approximately 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Friday, November 9 to be Celebrate Marine Corps Birthday.
2. Recognition of city employees who have served or are currently serving in the Armed Forces.
3. Proclaim Sunday, November 11 as Veterans Day.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from10/18/07 and 10/23/07.
2. Receive minutes from various boards and commissions:
Grant Review Board meeting of 06/18/07
Lawrence Convention & Visitors Bureau Advisory Board meeting of 09/25/07
Planning Commission meetings of 09/24/07 & 09/26/07
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Award bid for painting the north final building at the Wastewater Treatment Plant to Dayco Painting in the amount of $71,734.00 (Utilities/Wastewater Treatment Plant). Bid Memo
b) Award bid for repainting the filter room ceiling at the Kaw Water Treatment Plant to J.F. McGivern in the amount of $32,950.00. (Utilities/Kaw Water Plant)
c) Award bid for replacing the west perimeter fence and gates at the Kaw Water Treatment Plant to Collins & Hermann, Inc in the amount of $20,929.41 (Utilities/Kaw Water Plant). Bid Memo
d) Award Bid No. B07066 (Project No. 22-SW1-607(C), 2007 Sidewalk Gap Program, to Asphalt Improvement Company, LCC in the amount of $71,306.30.
e) Set bid date of December 4, 2007 for the Comprehensive Rehabilitation Program Projects at:
931 Murrow Court
1645 Rhode island Street
224 E 17th Street Terrace
2616 Mayfair Drive
6. Adopt the following ordinance(s) on first
reading:
a) Ordinance
No. 8197, condemning certain property interests for the West Baldwin Creek
sanitary sewer project as authorized by Resolution
No. 6744. Staff
Memo & Attachments. MOVED TO REGULAR AGENDA ITEM NO. 7-B (11/05/07)
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8192, establishing a Baldwin Creek West sanitary sewer interceptor line connection fee. Staff Memo & Attachments
b) Ordinance No. 8193, incorporating by reference the “Subdivision Regulations for Lawrence and the Unincorporated Areas of Douglas County, September 11, 2007 Text Amendments”. Staff Memo & Attachments
c) Ordinance No. 8190 establishing NO PARKING along the south side of University Drive from Crestline Drive, east to its end. (Approved 9-0 by Traffic Safety Commission) TSC Minutes Attachments
d) Ordinance No. 8191 establishing two DISABLED PARKING spaces in front of New York Elementary School. (Approved 9-0 by Traffic Safety Commission)
e) Ordinance No. 8189 establishing an ALL WAY STOP at the intersection of 4th Street and Maine Street. (Approved 9-0 by Traffic Safety Commission)
f) Ordinance No. 8188 providing for a Special Use Permit for the SE Lawrence Benefit District No. 1 Pump Station (SUP-07-07-07), near the NE corner of the intersection of E 1700 and N1300 Roads, Lawrence, KS. Staff Report Plan
g) Ordinance No. 8187, an ordinance providing for the rezoning of approximately 537.70 acres (Z-08-16-07) from GPI (General Public & Institutional Use) District to GPI-FP (General Public & Institutional Use) District. Staff Report Map of Area
h) Ordinance No. 8138, establishing the maximum assessments for the construction of Stoneridge Drive, Overland Drive to 6th Street. Project No. 25-CP8-806(BD), and Ordinance No. 8137, establishing the maximum assessments for the construction of Overland Drive from Queens Road to Stoneridge Drive. Project No. 19-CP6-506(BD). Staff Memo Overland Map Stoneridge Map
8. Authorize the Mayor to sign a Release of Mortgage for Brian and Tracy Pobjoy, 2002 Maple Lane. Staff Memo
9. Approve as a “sign of community interest”, a request from Centenary United Methodist Church and the Festival of Nativities, to place a directional sign in the right-of-way at the northeast corner of 2nd and Elm Streets on weekends from December 1 through December 23, 2007.
10. Approve, subject to conditions, SE-10-37-07, a Temporary Special Event Permit request for a patio sale at Jayhawk Bookstore, 1420 Crescent Road, from November 7th through November 14th during regular business hours of 8:00 a.m. to 6:00 p.m. Submitted by William Muggy, property owner. Staff Report
11. Receive Downtown Lawrence, Inc., third quarter report.
D. CITY MANAGER’S REPORT: CM Report – updated 11/05/07
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of the west 10’ of right-of-way of Wisconsin Street and the south 10’ of right-of-way of 4th Street adjacent to the north half of the east half of Block 30, in West Lawrence, as requested by Richard L. and Betty B. George, Trustees, George Properties & Development. Staff Memo Order of Vacation Map of Area
ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.
2. Conduct public hearing to consider the vacation of a drainage easement and a utility easement located in Lot 1, Block 5, Park West Addition, as requested by Kelly L. Drake, Managing Member, Mallard Properties, L.C. Staff Memo Order of Vacation Map of Area
ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.
3. Discuss the ECO2 Commission’s draft Request for Proposals for the possible City/County acquisition of open space.
RFP Letter RFP Draft ECO2 Implementation Phase
ACTION: Direct staff as appropriate.
4. Consider
a request for public financing for improvements related to the proposed Oread
Inn. Staff
Memo TIFF
and TDD Cost Estimates Funding
Agreement Map
of Proposed District Boundaries Map
of Phase I Public Improvements
[Background
information (land use items are tentatively scheduled for discussion by the
City Commission on November 13, 2007): HRC
Standards and Guidelines State
Historic Resources Regulations 08-16-07
HRC Deferral 08-16-07
HRC Action Summary 08-16-07
Staff Report 09-20-07
HRC Denial 09-20-07
HRC Action Summary 09-20-07
Staff Report]
ACTION: Authorize
the City Manager to execute a funding agreement related to a request for public
financing for improvements related to the proposed Oread Inn, whereby the
developer agrees to fund the City’s costs associated with bond counsel work and
the feasibility study up to $25,000. Regular Agenda Item No. 4 has been deferred to the 11/13/07 City Commission meeting. Updated 11/06/07.
5. Consider the following items relating to the Sidewalk Dining License for the Bourgeois Pig, located at 6 East 9th Street:
a) Consider approval of the Sidewalk Dining License. Staff Memo
ACTION: Approve Sidewalk Dining License for the Bourgeois Pig, located at 6 East 9th Street, if appropriate.
b) Consider authorizing the City Manager to execute a Use of Right-of-Way Agreement
ACTION: Authorize the City Manager to execute a Use of Right-of-Way Agreement for the Bourgeois Pig, located at 6 East 9 th Street, if appropriate.
c) Consider adopting on first reading, Ordinance No. 8195, an ordinance allowing possession and consumption of alcoholic beverages on certain city property pursuant to the Bourgeois Pig Sidewalk Dining License.
ACTION: Adopt on first reading, Ordinance No. 8195, allowing possession and consumption of alcoholic beverages on certain city property pursuant to the Bourgeois Pig Sidewalk Dining License, if appropriate.
6. Consider authorizing staff to acquire three (3) paratransit vehicles to replace three (3) existing paratransit vehicles operated for T Lift service that have fulfilled their manufacturer and FTA useful service-life requirements by purchasing the vehicles off the Kansas Department of Transportation Vehicle Bid of 2008. The acquisition cost per vehicle is $55,505 for a total cost of $166,515 from Kansas Truck Equipment Company, Inc. in Wichita, Kansas. Staff Memo
ACTION: Authorize staff to acquire three (3) paratransit vehicles by purchasing the vehicles off the Kansas Department of Transportation Vehicle Bid of 2008 for a total cost of $166,515 from Kansas Truck Equipment Company, Inc. in Wichita, Kansas.
7. Consider the following items related to Utility Department projects:
a) Consider authorizing Staff to negotiate a contract for design and construction phase engineering services for Phase I of the Kaw Water Treatment Plant Transmission Main to the Southeast Lawrence Area. Staff Memo & Attachment
ACTION: Authorize Staff to negotiate a contract for design and construction phase engineering services for Phase I of the Kaw Water Treatment Plant Transmission Main to the Southeast Lawrence Area, if appropriate.
b) Consider authorizing the City Manager to enter into a design/build services contract with the design/build team of CAS Construction Professional Engineering Consultants in the amount of $3,908,000.00 for the construction of the West Baldwin Creek Sanitary Sewer Interceptor Project in accordance with the recommendations in the 2003 Wastewater Master plan and authorize initiation of condemnation proceedings. Staff Memo & Attachments
ACTION: Authorize the City Manager to enter into a
design/build services contract with the design/build team of CAS Construction
Professional Engineering Consultants in the amount of $3,908,000.00 for the
construction of the West Baldwin Creek Sanitary Sewer Interceptor Project in
accordance with the recommendations in the 2003 Wastewater Master plan and authorize initiation of condemnation proceedings adopt on first reading, Ordinance No. 8197, condemning certain property interests for the West Baldwin Creek sanitary sewer project as authorized by Resolution No. 6744, if appropriate.
c) Consider authorizing the City Manager to enter into a contract with the design/build team of CAS Construction/Professional Engineering Consultants, in the amount of $935,000.00 for the preliminary design and development of the Guaranteed Maximum Price to construct the conveyance system to the new 7.0 MGD Biological Nutrient Removal (BNR) Wakarusa Water Reclamation Facility (WWRF). Staff Memo
ACTION: Authorize the City Manager to enter into a contract with the design/build team of CAS Construction/Professional Engineering Consultants, in the amount of $935,000.00 for the preliminary design and development of the Guaranteed Maximum Price to construct the conveyance system to the new 7.0 MGD BNR Wakarusa Water Reclamation Facility (WWRF).
d) Consider authorizing the City Manager to enter into a contract with the design/build team of Black & Veatch/Garney Joint Venture, in the amount of $2,465,000.00 for the preliminary design and development of the Guaranteed Maximum Price to construct the new 7.0 MGD BNR Wakarusa Water Reclamation Facility (WWRF) and improvements to the Four Seasons Pump Station and Excess Flow Storage Facility. Staff Memo
ACTION: Authorize the City Manager to enter into a contract with the design/build team of Black & Veatch/Garney Joint Venture, in the amount of $2,465,000.00 for the preliminary design and development of the Guaranteed Maximum Price to construct the new 7.0 MGD BNR Wakarusa Water Reclamation Facility (WWRF) and improvements to the Four Seasons Pump Station and Excess Flow Storage Facility.
e) Consider setting a bid opening date of December 11, 2007 for the Stoneridge Elevated Water Storage Tank Project (Utilities Project No. 6CP-906).
ACTION: Set a bid opening date of December 11, 2007 for the Stoneridge Elevated Water Storage Tank Project (Utilities Project No. 6CP-906), if appropriate.
Items 8a through 8c are to initiate the adoption process for the Lawrence SmartCode in preparation for future Planning Commission public hearings.
8. Consider initiating various items pertaining to the Lawrence SmartCode: 11/02/07 Staff Memo Staff Memo
a) Initiate CPA-2007-6, an amendment to Horizon 2020 by creating Chapter 15- Place Making to ensure proper comprehensive plan language is in place for the proposed Lawrence SmartCode in the City of Lawrence.
b) Initiate CPA-2007-7, an amendment to Horizon 2020, Chapter 14 Specific Plans, to add a reference to the Lawrence SmartCode Infill Plan. CPA-2007-7, an amendment to Horizon 2020, Chapter 14 Specific Plans, to add a reference to the Lawrence SmartCode Infill Plan.
c) Initiate TA-11-27-07, to adopt the Lawrence SmartCode.
9. Provide direction to staff on the following future agenda items:
a) Sales tax options. Staff Memo and Attachments
ACTION: Direct staff as appropriate.
b) Library expansion. Draft Decision Tree Options
Nalbandian Email - Added 11/05/07
ACTION: Direct staff as appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Future Agenda Items Memo– updated 11/05/07
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
§ 12th Annual Phoenix Awards, Sunday, November 4, 2:00 p.m., Lawrence Arts Center.
§ Joint City/County/MPO Study Session, Tuesday, November 6, 5:00 p.m. – 6:15 p.m. City Commission Room. Topic: Transportation 2030 process.
§ Study session with Oread Neighborhood Association tentatively scheduled for Wednesday, November 7, 4:30-5:30 p.m., in the City Commission Room.
City Employee Service Awards, Tuesday, November 13 5:00 – 7:00 p.m. – Added 11/05/07
§ City Commission meeting, Tuesday, November 20, 9:00 a.m.
§ City offices closed November 22 – 23 in observance of the Thanksgiving holiday.
§ City Commission meeting, Thursday, December 20, 9:00 a.m.
§ Joint City/County/USD Study Session scheduled for February 11, 2008, 9:00 a.m. Location: Douglas County Courthouse.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.
Public Transit Advisory Committee:
One (1) vacancy for the un-expired position held by WyLma Mortell, which expires 12/31/07.