Memorandum
City of Lawrence
Utilities Department
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TO: |
David Corliss – City Manager |
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FROM: |
Philip Ciesielski – Assistant Director of Utilities |
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CC: |
Dave Wagner – Director of Utilities Beth Frailey Krishtalka – Management Analyst |
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Date: |
October 30, 2007 |
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RE: |
November 6, 2007 Agenda Item – Authorize Negotiation of Design and Construction Phase Engineering Services for Phase I of the Kaw Water Treatment Plant Transmission Main |
Please include the following item on the City Commission regular agenda for consideration at the November 6, 2007 meeting:
Authorize Staff to negotiate a contract for design and construction phase engineering services for Phase I of the Kaw Water Treatment Plant Transmission Main to the Southeast Lawrence Area.
Project Description
The 2003 Master Plan identifies several projects for the Kaw Water Treatment Plant. The projects require improvements to the water supply facilities (intake system and pumping units) and the treated water transmission lines leaving the water treatment plant.
Project Details
On January 24, 2006 the City Commission authorized an Engineering Services Agreement with Burns & McDonnell/Professional Engineering Consultants for the evaluation of the 2003 Water Master Plan projects identified for the intake, raw water pumping and finished water transmission mains at the Kaw Water Treatment Plant.
Based on the results of Professional Engineering Consultants’ (PEC) evaluation of the treated water transmission main project and alternative alignments, staff recommend moving forward with the phased design and construction of the proposed improvements identified as Route A on the attached exhibit. These improvements will provide increased ability and reliability for the pumping of treated water from the Kaw Water Treatment Plant to the southeast area of Lawrence, including increased service for RWD4 and Baldwin. The recommended improvements in Route A also provide additional water transmission connections and capacity to the North Lawrence area and the former Farmland property.
On March 6, 2007, staff from PEC and Burns & McDonnell presented the results of their evaluation and the alternative transmission main alignments to City Staff during a BusinessLink meeting.
Anticipated Project Budget
2007 Phase I Design $922,000.00
2008 Phase I Construction $6,449,191.00
2008 Phase II Design $952,998.00
2009 Phase II Construction $6,419,262.00
2009 Phase III Design $487,629.00
2010 Phase III Construction $3,403,400.00
Staff anticipate executing a design and construction phase engineering contract for the Phase I improvements. Contracts for Subsequent Phases would be negotiated based on satisfactory completion of the prior Phases.
Project Status:
Per the City Commission’s August 28, 2007 authorization staff advertised a Request for Proposals for design and construction phase engineering services for Phase I of the Kaw Water Treatment Plant Transmission Main to the Southeast Lawrence Area.
On October 1, 2007 in response to the Request for Proposals staff received proposals from three (3) groups interested in the project. Proposals were received from Bartlett & West/CDM; BG Consultants/Black & Veatch; and Burns & McDonnell/Professional Engineering Consultants.
A review committee consisting of Department of Utilities staff evaluated the three proposals. Staff consistently ranked Burns & McDonnell/Professional Engineering Consultants as the highest qualified respondent for the project. As indicated in the RFP the following criteria were used to rate the responses:
Project knowledge & approach
Key project staff & their experience with similar projects
Location at which the work will be performed
Related experience with the Utilities Department
Schedule to complete the project
Project Funding:
Staff have included these recommended improvements and budget estimates in the latest water rate projections for 2008 through 2011. The project will be funded with Revenue Bond proceeds as authorized by the City Commission on October 9, 2007 per Resolution 6743.
Action Request: Authorize Staff to negotiate a contract for design and construction phase engineering services for Phase I of the Kaw Water Treatment Plant Transmission Main to the Southeast Lawrence Area.
Thank you for your assistance. Please advise if you have any questions.