City of Lawrence

Utilities Department 

MEMORANDUM

TO: David Corliss, CM, Administrative Services;

Cynthia Boecker, Assistant City Manager

                   Diane Stoddard, Assistant City Manager

FROM:         Mary Baker, Project Engineer

CC:                        Dave Wagner, Utilities Director

Philip Ciesielski, Asst. Utilities Director

Beth Frailey Krishtalka, Management Analyst

DATE:           November 1, 2007

RE:                  Stoneridge Elevated Water Storage Tank Project

Set Bid Date - Utilities Project #6CP-906

Please include the following item on the consent agenda for the November 6, 2007 City Commission meeting.

Set Bid Date for 6CP-906 Stoneridge Elevated Water Storage Tank:

Based on the projected timeline of this project, staff requests a bid opening date of December 11, 2007.

Project History/Status :

The City owns property at 5600 W. 6^th Street (6^th Street and Stoneridge Drive) intended as a site for the construction of an elevated water storage tank. The 2003 Water Master Plan identified the West Hills Service Area as requiring additional storage volume to meet future water demands.

Additional water storage volume provided by the new tank will increase the reliability of water supply in the West Hills Service Area, ensure capacity for peak demands for future growth, and provide water storage for fire suppression.  Based on the recommendations in the 2003 Water Master Plan and additional system evaluations the construction of a 1.5 million gallon tank was recommended to provide additional distribution system storage and reduce pressure fluctuations during periods of peak demand.

Project Timeline: 

January 2007: City entered into a contract with Black & Veatch Corporation into a contract with Black & Veatch Corporation for engineering services related to design and construction of a new storage tank.

May 2007:  Black & Veatch submitted the Design Memorandum to KDHE for review and submitted Notice of Proposed Construction to FAA.

October 2007: Black & Veatch finalized bidding documents and the City Commission adopted Resolution #6743 authorizing that bonds be issued to construct the project.

City Commission were updated on the status of the project and the proposed construction materials and style of tank (see attached image) as part of the October 9, 2007 City Manager’s report.

We anticipate the following schedule for the remainder of the project:

November 2007:       Advertise for Bids

December 2007:       Award construction contract.

June 2009:              Substantial construction completion.

This schedule is contingent upon the contract execution, receipt of the permits and weather conditions during the construction period.

Project Funding.  Funding for the construction will come from the 2008 Utility Department Capital Improvement Project bonded construction fund.

Action Request.  The Utilities Department is seeking approval from the City Commission to set a bid date for the Stoneridge Elevated Water Storage Tank Utilities Project #6CP-906.  We request a bid opening on December 11, 2007.