CITY
COMMISSION
MEETING AGENDA
May 8, 2007 – 5:00 p.m.
(Posted on webpage at 4:30 p.m. on 05/03/07)
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Updates:
Consent Agenda Item No. 17 has been updated with the corrected version of the ECO2 Plan as well as corrected version of Appendix C.
05/08/07 @ 9:45 a.m.
- Added the appointment of Mike Machell to the Library Board on the appointment memo on Consent Agenda Item No. 5.
05/04/07 @ 3:30 p.m.
- Consent Agenda Item No. 6-a, changed the bid award to read “in an amount not to exceed $525,000”. The staff memo listed the correct amount, but the action on the agenda listed an incorrect amount of $468,316.50.
A. EXECUTIVE SESSION:
1. Consider motion to recess into executive session for the purpose of consultation with attorneys for the City on matters which would be deemed privileged under the attorney-client relationship. The Douglas County Commission and their attorney will join the executive session. The justification is to maintain attorney client privilege on a matter involving both the City and Douglas County and a possible third entity. The City Commission will resume their meeting in the City Commission meeting room.
ACTION: Approve motion, if appropriate.
After a short dinner break, the City Commission meeting will resume at approximately 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of May 6 – 13, 2007 as National Music Week.
2. Proclaim Saturday, May 12, 2007 as Sertoma Bar-B-Q Cook-off Day.
3. Proclaim Saturday, May 12, 2007 as NALC National Food Drive.
4. Proclaim the week of May 13 – 19, 2007 as National Police Week and Tuesday, May 15 as Peace Officers’ Memorial Day.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 04/17/07 and 04/24/07.
2. Receive minutes from various boards and commissions:
Mechanical Code Board of Appeals meeting of 04/02/07
Eco2 Commission meetings of 02/01/07, 03/01/07, and 04/05/07
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments
as recommended by the Mayor. Appointment Memo - Updated 05/08/07
6. Bid and purchase items:
a) Award City Bid No. B07025 (Project No. 8-SR3-307C), 2007 Microsurfacing Program, Street Improvements,
to Vance Brothers, Inc. in the amount of $468,316.50. an amount not to exceed $545,000. Staff
Memo & Attachments
b) Set bid date of May 22, 2007 for Project No. 1-SR1-107(S) (City Bid No. B07039), Iowa, 6th to Harvard and Irving Hill overpass to 23rd Street, milling, overlay, and pavement marking (KLINK).
c) Authorize City Manager to enter into an Engineering Contract with Bartlett & West in the amount of $204,620 for completion of plans and specifications for the construction of 25th Terrace, and $23,398.70 for plans and specifications for the construction of a 12 in. water main from O’Connell Road to Franklin Road. Staff Memo
d) Authorize payment to Johnson County Licensing Program in an amount up to $87,750 for continuing education classes for Lawrence licensed contractors who will attend training during the 2007 program year. Staff Memo
e) Authorize the City Manager to enter into a contractual agreement for $150,614 with Parsons Brinckerhoff to complete the Long-Range Transportation (T2030). Staff Memo & Attachments
f) Authorize City Commission to enter into a contract with Vertex Engineering & Utility Services, Inc. in the amount of $162,265.00 for the installation of three automatic natural gas back-up generators. Staff Memo
7. Declare an emergency and adopt on first and second reading, Ordinance No. 8108, establishing the City Commission quorum at four commissioners. Pursuant to Charter Ordinance No. 25, the City Commission quorum of four commissioners must be annually re-established by ordinance.
8. Adopt on second and final reading, Ordinance No. 8107, establishing a 20 MPH Speed Limit when beacons are flashing at the Pedestrian Crossing on 15th Street at Engel Road.
9. Adopt the following resolution(s):
a) Resolution No. 6721, entering into an interlocal agreement with the City of Overland Park, Kansas for fire service mutual aid. Agreement
b) Resolution No. 6722, revising the previous Resolution No. 6111, authorizing the City Manager to execute and file application for federal assistance with the Federal Transit Administration. Staff Memo
10. Approve, subject to conditions, SE-04-17-07, a Temporary Special Event Permit request for a motorcycle show at Slow Ride Roadhouse, 1350 N 3rd Street, on June 23rd and June 24 from 10 AM to 5 PM, with June 24th being a possible rain date. Submitted by Janet Dight of Slow Ride Road House and Lori Combs of Combs Custom Cycle with permission of property owner, Janet Dight. Staff Report Application
11. Approve as signs of community interest a request to place signs in various rights-of-way, June 1 – June 3, 2007, for the Douglas County Extension Master Gardeners’ Garden Tour.
12. Approve as signs of community interest, a request from John Wysocki to place a temporary sign on the 4th Saturday of each month, June – September for the Lawrence Art Market, on the northeast corner of North Second Street and Locust Avenue. Request & Attachments
13. Approve as sign of community interest, a request to place a sign at the intersection of 6th Street and Folks Road in the City’s right-of-way on May 12, 2007 from 7:00 a.m. – 1:00 p.m., with information regarding the Lawrence Douglas County Fire & Medical Department Helmet Fair.
14. Receive Downtown Lawrence, Inc., 2007 first quarter report.
15. Receive Lawrence Freenet 2007 first quarter report. Staff Memo & Attachments
16. Receive request to rename West 5th Street to Salisbury Drive. Refer to staff for report.
17. Adopt the ECO2
plan. ECO2 Plan - Corrected Copy ECO2 Plan - Corrected Appendix C
D. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Receive 2006 Tax Abatement Annual Report.
Report Draft PIRC Minutes Tax Abatement Policy History Aging of Tax Abatements
McClure Summary of Tax Abatement Program
ACTIONS: Receive Report.
2. Consider Taxicab License Application for Terrell Session, doing business as Zippy Taxi. Staff Memo
ACTION: Direct staff as appropriate
3. Receive 2007 Citizen Survey. The survey was conducted by ETC Institute which will be at a June City Commission meeting for additional review of the survey results. Maps from Survey Quick Facts
ACTION: Receive survey results.
F. PUBLIC COMMENT:
E. REGULAR AGENDA ITEMS (CON’T):
4. Consider motion to recess into executive session for the purpose of discussion of non-elected personnel for 30 minutes. The justification is to maintain confidentiality of personnel matters. The regular meeting will resume in the City Commission meeting room.
ACTION: Approve motion if appropriate.
G. FUTURE AGENDA ITEMS: Staff Memo
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
1. Establish possible dates for joint City/County/USD study session.
§ Joint City/County Study Session is scheduled for Tuesday, May 22, from 4:30 – 6:30 p.m. in the City Commission Room. Letter from County
§ Joint Study Session on the PLAY project is scheduled for Thursday, May 24, 8:30 – 10:00 a.m. Location: City Commission Room.
§ City Commission meetings with Department Heads regarding major budget issues on June 4 from 3:00 – 5:30 p.m. and June 5 from 9:00 – 11:30 a.m. Location: City Commission Room. The June 5 City Commission meeting will consist of bill paying items only and will begin immediately following the department head budget meetings.
§ City Commission Goals Setting Session scheduled for June 11, 3:00 – 7:00 p.m. and June 12, 3:30 – 6:00 p.m. Location: TBD
§ City Commission Study Session with Lawrence Chamber of Commerce, Wednesday, June 13, from 4:00 to 5:30 p.m., City Commission Room.
§ City Commission Study Session scheduled for Tuesday, June 19, 4:30 – 6:00 p.m., Fire Station No. 5, 1911 Stewart Avenue. Topic: Budget.
§ City Commission Study Session scheduled for Tuesday, July 17, 4:30 – 6:00 p.m., City Commission Room. Topic: City Manager’s Recommended Budget.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Convention and Visitors Bureau Advisory Board:
One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry.
One (1) vacancy for the position held by Sandra Shaw, which expires 06/30/08.
Historic Resources Commission:
One (1) vacancy for an un-expired position that expires 03/01/09. One (1) position, held by Sven Alstrom expired 03/01/07. Mr. Alstrom is eligible for reappointment to an additional term.
One (1) vacancy for the un-expired position held by Lisa Johnson, which expires 09/30/09
One (1) vacancy for the expired position held by Hilda Enoch, which expired 11/30/06. One vacancy for the un-expired position held by Barbara Bonnekesson, which expires 11/30/07.
Lawrence-Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08. One (1) vacancy for the un-expired position held by Bob Lewis that will expire 12/31/07.
Lawrence-Douglas County Metropolitan Planning Commission:
Two (2) positions, held by Susan Erickson and David Buress, will expire 05/31/07. Ms. Erickson is eligible for reappointment to an additional term. Mr. Buress has served two consecutive terms and is not eligible for reappointment to an additional term.
One (1) position, held by Mary Burchill, will expire 04/30/07. Ms. Burchill has served two consecutive terms and is not eligible for reappointment to an additional term.
One (1) vacancy for the un-expired position held by Karen Swisher that will expire 12/31/07.