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CITY COMMISSION

MEETING AGENDA

June 6, 2006 – 5:00 p.m.

(Posted on webpage at 6:00 p.m. on 06/01/06)

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Updates:

The following update was made on 06/05/06 at 4:30 p.m.:

Added correspondence from Lawrence Preservation Alliance to Regular Agenda Item No. 7 regarding the 2007 Budget.

Mayor Mike Amyx has requested that the public and the applicants observe a time limit for two items on the City Commission’s June 6 agenda.

Regular Agenda Item #8, the action plan related to Lawrence Community Shelter, will be limited to a total of 30 minutes for applicant and public comment.
Regular Agenda Item #9, items related to the proposed Salvation Army facility, will be limited to a total of one hour for applicant and public comment.

Members of the public are asked to coordinate efforts so that the limits can be observed.

The following updates were made on 06/02/06 @ 4:45 p.m.:

Added status report on fire line installation to Regular Agenda Item No. 6.;
The following items were posted to Regular Agenda Item No. 9 – Salvation Army Site Plan issue:

Correspondence from Matt Tomc, The Woods on 19^th Street Neighborhood Association
Correspondence from Michael Almon
Neighborhood Coalition Use Conditions
03/28/06 City Commission Meeting Minutes excerpt

The Commission will recess the first part of the meeting at approximately 6:00 p.m., and reconvene the meeting at 6:35 p.m. After proclamations, the Commission will first consider any remaining regular agenda items from the first part of the meeting and then proceed with the remaining published agenda items.

The following items will be heard, starting at 5:00 p.m.

A. CITY MANAGER’S REPORT: CM Report

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 05/09/06, 05/16/06, and 05/23/06.

2. Receive minutes from various boards and commissions:

Lawrence Memorial Hospital Board meeting of 04/19/06

Human Relations Commission meeting of 02/15/06

Historic Resources Action Summary of 04/20/06

Mental Health Board meeting of 04/18/06

Planning Commission meeting of 03/13-15/06

Board of Plumbers & Pipe Fitters meeting of 04/19/06

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services. License Memo

5. Approve appointments as recommended by the Mayor. Appointment Memo

6. Approve appointment of Lynne Zollner, Historic Resources Administrator, as City representative to University of Kansas Community Program Advisory Committee for new practice fields and parking lot expansions near Memorial Stadium. Correspondence from KU

7. Bid and purchase items:

a) Approve the sale of surplus vehicles through Gov Deals. Bid Memo

b) Award Project No. 12-SR5-306(C), City Bid No. B06016, 2006 Overlay and Curb Repair Program, Phase 3, to Kansas Heavy Construction in the amount of $1,127,500. Bid Memo

c) Award bid for six (6) FC200 Itron handheld computers for reading water meters, to Utility Solutions, for $18,772. Bid Memo

d) Award Comprehensive Housing Rehabilitation bid for 1619 E. 18^th Street to Penny Construction, Inc. for $16,346. Bid Memo

8. Adopt the following ordinance(s) on first reading:

a) Ordinance No. 7879, authorizing the codification of the general ordinances of the City. Staff Memo & Attachment

b) Ordinance No. 8006, rezoning [Z-02-03-06] .26 acres from M-2 (General Industrial) District to C-4 (General Commercial) District; 827 Garfield Street. Approved by CC on May 9, 2006.

c) Ordinance No. 8007, rezoning [Z-02-04-06] .34 acres from M-2 (General Industrial) District to RS-2 (Single-Family Residence) District; 824 Garfield Street & Property Abutting 827 Garfield Street. Approved by CC on May 9, 2006.

d) Ordinance No. 8009 [A-01-02-05] Annexation of approximately 17.52 acres, located north of Highway 40 and east of K-10 Highway. Submitted by Landplan Engineering, Inc., for Hanover Place, LC, Oread, LC, and Tanglewood, LC, property owners of record. Authorized by City Commission on May 9, 2006. Map of Area

9. Adopt the following resolution(s):

a) Resolution No. 6653, establishing June 20, 2006 as the public hearing date to consider establishing a special assessment benefit district for the improvement of Stoneridge south of West 6^th Street.

b) Resolution No. 6654, calling for the establishment a recreational pathway between Lawrence and Topeka. Bicycle Advisory Committee Correspondence Proposed Trail

10. Accept dedication of easements and rights-of-way on the following plats:

a) PF-04-09-06: Final Plat request for MP Addition, a replat of Lot 40 less the south 115 feet, Addition No. 11, North Lawrence, located at 200 North 9^th Street. This proposed three-lot residential subdivision contains approximately 0.484 acre. Submitted by Landplan Engineering, PA, for MP Builders LC, property owner of record. (Item No.5; PC approved 8-0 on 5/22/06.) Staff Report Planning Dept. Map Plat Map PC Minutes

b) PF-04-11-06: Final Plat for Lake View Commons, a replat of Lots 1 & 2, Block 2 of Lake View Addition No. 2, located at the northwest corner of Clinton Parkway and Lake Pointe Drive. This proposed three-lot planned commercial development contains approximate 4.725 acres. Submitted by Peridian Group for Bristol Groupe and Central National Bank, property owners of record. (Item No. 2; PC approved 8-0 on 5/22/06.) Staff Report Planning Dept. Map Plat Map PC Minutes

11. Approve findings of fact for the following Mercato Rezonings that were approved at the May 9, 2006 City Commission meeting and authorize ordinances to be drafted: Findings of Fact

a) Z-03-05-06 45.31 acres from A (Agriculture) to PCD-2 (Planned Commercial Development) District;

b) Z-03-05-06 31.12 acres from A (Agriculture) to RO-1A (Residence-Office) District;

c) Z-01-10-05 25.82 acres from A (Agriculture) to RS-2 (Single-family Residential) District;

d) Z-01-11-05 7.63 acres from A (Agriculture) to RM-D (Duplex Residential) District; and

e) Z-01-12-05 12.77 acres from A (Agriculture) to RM-2 (Multiple-family residential) District.

12. Authorize distribution of Request for Proposals for the development of a traditional neighborhood design code.

13. Authorize the write-off of certain water, sewer, sanitation and miscellaneous receivables deemed uncollectible by the Finance Department for the period of January 1, 2004 through December 31, 2004. The total requested write-off is $114,018 for 753 utility billing customers and $16 820.93 for 52 miscellaneous receivable accounts. Staff Memo

14. Authorize the City Manager to amend the current service contract with MV Transportation, Inc., to add an FTE Road Supervisor. Staff Memo & Attachments

15. Authorize the Mayor to sign Releases of Mortgage for: Staff Memo

a) Adeta Allen, 1345 New Jersey

b) Daniel Hellyer, 1535 Rhode Island

c) Tammie Hughes, 626 Locust

d) George and Ardith Shove, 1614 E. 18^th Terrace (2 mortgages)

e) Carol Thrasher, 2025 Vermont

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

C. REGULAR AGENDA ITEMS:

1. Receive draft Memorandum of Understanding with the International Association of Firefighters Local 1596. Staff Memo Memorandum of Understanding Resolution No. 5063

ACTION: Authorize Mayor to execute Memorandum, if appropriate.

2. Receive draft Memorandum of Understanding with the Lawrence Police Officers Association. Staff Memo Memorandum of Understanding Compensatory Time Detail Competency Pay Detail Pay Ranges Resolution No. 5063

ACTION: Authorize Mayor to execute Memorandum, if appropriate.

3. Consider recommendation from Traffic Safety Commission that protected-permissive phasing be implemented on Iowa street at 34^th Street on a trial basis. Staff Memo TSC Item #2 TSC Minutes – Item #2

ACTION: Direct staff as appropriate.

4. Receive staff memo regarding overweight vehicles and vehicle safety requirements. Staff Memo & Attachments

ACTION: Adopt Ordinance No. 7990, regarding overweight vehicles, and Ordinance No. 7991, regarding vehicle safety requirements, if appropriate.

5. Receive staff memorandum concerning downtown safety issues. Staff Memo Entertainment Licensing of Various Cities

ACTION: Receive memo and direct staff as appropriate.

6. Receive request from Downtown Lawrence, Inc. for marketing assistance during the downtown waterline project. Receive status report on downtown waterline project and fire line improvements to businesses. Staff Memo DLI Waterline Marketing Proposal

Fire Line Installation Status Report - Added 06/02/06

ACTION: Direct staff as appropriate.

The following items will be heard, starting at 6:35 p.m. After proclamations, the Commission will first consider any remaining regular agenda items from the first part of the meeting and then proceed with the remaining published agenda items.

D. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim June 7 – 11 as “World War II Army Ranger Days.”

2. Proclaim June 8 as “Dump the Pump Day.”

3. Proclaim the month of June as “Lawrence Native Plant Appreciation Month.”

C. REGULAR AGENDA ITEMS (cont’d):

7. Receive public comments related to the 2007 budget.

Correspondence from Lawrence Preservation Alliance - added 06/05/06

ACTION: Receive public comments.

Applicant and public comment for Agenda Item No. 8 will be limited to a total of 30 minutes, per the request of Mayor Amyx.

Members of the public are asked to coordinate efforts so that the limits can be observed.

8. Consider the action plan related to UPR-09-06-05: Lawrence Community Shelter. Staff Memo Action Plan

ACTION: Approve LCS Action Plan as a condition of UPR-09-06-05, if appropriate.

Applicant and public comment for Agenda Item No. 9 will be limited to a total of one hour, per the request of Mayor Amyx.

Members of the public are asked to coordinate efforts so that the limits can be observed.

9. Consider items related to the proposed Salvation Army facility to be located on the west side of Haskell Avenue between Lynn Street and Homewood Street:

a) Consider Initiation of Rezoning for Burroughs Creek Corridor Plan first tier recommended for Salvation Army property from M-2 District to O-1 District or RMO (new development code district). Receive staff report on rezoning issues. Staff Memo Additional Correspondence 03-28-06 PC Minutes

Items from 03/28/06 City Commission Meeting:

Staff Memo Correspondence Grauerholz Correspondence & Attachments

Woods on 19^th Homeowners Association Correspondence – Added 03/27/06

b) Consider approval of site plan SP-03-27-06: A site plan for a Salvation Army Community Complex to be located on the west side of Haskell Avenue between Lynn Street and Homewood Street. Submitted by J. Kurt von Achen for the Salvation Army, property owner of record. Staff Memo Staff Report Salvation Army Site Plan Correspondence

The items listed below were added on 06/02/06:

Correspondence from Matt Tomc, The Woods on 19^th Street Neighborhood Association
Correspondence from Michael Almon
Neighborhood Coalition Use Conditions
03/28/06 City Commission Meeting Minutes excerpt

ACTION: Direct staff as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo

G. COMMISSION ITEMS:

1. Selection of one (1) or more City Commissioners to participate in the Project Steering Committee for the Matrix Consulting project that involves a review of the development process. The role of the steering committee is to review documents as they are developed during the course of the project, i.e. the profile of the process, the best practices assessment, issues list, draft report, etc.

H. CALENDAR: Meeting List

1. Establish date, time, and location for an evening study session regarding the 2007 budget. The remaining scheduled budget study sessions are June 15, July 13, and July 20, all to be held in City Hall.

REMINDERS:

§ There is a City Commission Study Session scheduled for Thursday, June 8 at 9:00 a.m., City Commission Room, First Floor, City Hall. Topic: Public Library.

§ There is a Planning Commission mid-month meeting scheduled for Wednesday, June 14 at 7:30 a.m., City Commission Room, First Floor, City Hall. Topic: text amendments regarding retail market impact analysis. City commissioners will be participating in this meeting, which will last approximately two (2) hours.

§ There is a City Commission Study Session scheduled for Thursday, June 15 at 9:00 a.m., City Commission Room, First Floor, City Hall. Topic: 2007 operating budget/multi-year CIP/debt review and contractual agency allocations.

§ City offices will be closed on Tuesday, July 4, 2006 in observance of Independence Day.

§ There is a City Commission Study Session scheduled for Thursday, July 13 at 9:00 a.m., City Commission Room, First Floor, City Hall. Topic: 2007 City Manager’s Recommended Budget.

§ There is a City Commission Study Session scheduled for Thursday, July 13 at 9:00 a.m., City Commission Room, First Floor, City Hall. Topic: 2007 Budget.

GOALS: Goals Document

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Four (4) positions (Newton, Fish, Klinkenberg, & Atwood) expire 05/31/06. All positions are eligible for reappointment to additional terms.

Board of Electrical Examiners & Appeals:

One (1) vacancy for the un-expired position held by Dan Wilkus, which expires 03/31/08.

Citizen Advisory Board:

One (1) vacancy for the un-expired position held by Milton Scott, which expires 03/01/08.

Convention & Visitors Bureau Advisory Board:

One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07. This position is required to be held by someone in the hotel industry.

Douglas County Advocacy Council for Aging:

One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.

Lawrence Alliance:

There is one current vacancy on this board.

Lawrence-Douglas County Metropolitan Planning Commission:

Two (2) positions (Emerling & Riordian) will expire 05/31/06. Both positions are eligible for reappointment to additional terms.

Mechanical Code Board of Appeals:

One vacancy for the un-expired position, held by Frank Estrada, which expires 03/31/08.