LAWRENCE MEMORIAL HOSPITAL
BOARD OF TRUSTEE BOARD MEETING MINUTES
April 19, 2006
9:00 am.
Present: Donna Osness Gene Meyer Janice Early-Weas
Joe Flannery Simon Scholtz Chris Penn, MD
Lindy Eakin Deborah Thompson Andy Ramirez
Verdell Taylor Karen Shumate Mike Thompson, MD
Mark Praeger, MD Dana Hale
Judy Keller Jeff Novorr
Allen Belot Jane Maskus
Chuck Heath Kathy Clausing
Absent: Sheryl Jacobs (excused)
Others present: Amber Styles, Director of Quality; Carolyn Coleman, League of Women Voters Rep; Kelly Hilmes, Director of Accounting and Ted Hempy, BKD
Call to Order
The meeting was called to order by Donna Osness, Chairperson.
Executive Session
MOTION: made by Chuck Heath, seconded by Dr. Praeger
that the Board of Trustees recess to Executive Session for
consultation with hospital attorney which would be deemed
privileged in the attorney-client relationship, to include the
CEO, members of the administrative staff, and Chief of
Staff. The open meeting to resume in this room at
10:00 a.m. Motion carried.
MOTION: made by Verdell Taylor, seconded by Chuck Heath
to extend the time of the session to 10:15 a.m. Motion carried.
MOTION: made and seconded to leave executive session and
return to open meeting. Motion carried.
The open meeting was called to order by Donna Osness, Chairperson.
Approval of Agenda
The agenda was presented for approval.
MOTION: made by Joe Flannery, seconded by
Chuck Heath to approve the agenda as printed.
Motion carried.
Board of Trustee Meeting Minutes
April 19, 2006
Page two
Consent Agenda
MOTION: made by Verdell Taylor, seconded by
Chuck Heath to approve the Consent Agenda.
Motion carried.
Introduction
Karen Shumate introduced Amber Styles as the new Director of Quality.
Committee Reports
Finance Committee
· Lindy Eakin introduced Ted Hempy of BKD who presented the annual audit report which he described as a “clean audit”. There was no management letter because there was nothing to be brought to management’s attention. Lindy Eakin stated that it has become an expectation for a “clean audit” and acknowledged Kelly Hilmes, Simon Scholtz and the accounting staff for their work. Gene Meyer called attention to the press release that was prepared for the media.
· Lindy Eakin reviewed the February and March 2006 financials showing the trend of good performance continuing and off to a strong start for the year. The A/R reported below 50 days in A/R which is the first time in the history of LMH.
· LMH has responded to the KHA Charity Care survey and has a good process in place as to how Charity care is determined.
· Strategic Financial Plan Update - Three years ago KaufmanHall was engaged to prepare a financial plan to determine if LMH could afford a major facility plan. The firm prepared a 5-year projection which was also reviewed and putting these tools into place for tracking with actual projections indicating that LMH is doing very well. It was asked if this could be put into a dashboard with color for better understanding. This can be done. LMH will be investigating the use of our current budgeting software system to determine if it would be useful in preparing a long-range projection. If so, it is the plan to prepare projections in-house and periodically engage a consulting firm to review projections and assess our financial capability.
· Capital Budget – The Kronos Scheduling System was in the 2006 Capital Budget for $198,000 and is now being recommended that LMH commit for $250,000. Deborah Thompson and Jane Maskus explained the need for this upgrade and why item exceeded budget.
Board of Trustee Meeting Minutes
April 19, 2006
Page three
MOTION: made by Allen Belot, seconded by
Joe Flannery to approve the February and March
financials and the annual audit. Motion carried.
H. R. Committee – Dr. Praeger reviewed the minutes of April 12 and the Committee’s recommendation for a Tobacco-Free Campus Policy to be effective September 1. There are several hospitals surrounding Lawrence who have already gone tobacco free.
MOTION: made by Judy Keller, seconded by
Chuck Heath to approve the Tobacco Free
Campus. Motion carried.
Cardiovascular Service Line Committee – Donna Osness reported on a meeting held last Thursday and gave an update on the cardiovascular services. They are not doing emergent cases as Dr. McSweyn wants the staff to have more training and experience before emergent cases are done. LMH is looking at the future growth numbers and will be in need of another interventionalist.
Facilities Committee – Judy Keller reported that the Committee had interviewed three firms with a recommendation of JE Dunn Construction.
CEO Report
Gene Meyer reported on the following:
· Annual Health Fair was a great success.
· Capital Campaign is going well.
· There will be an article in Sunday’s Journal-World regarding a reporter who spent two nights in the Emergency Department and his experience.
· LMH has joined The Governance Institute as a member.
Facilities Master Plan Update
· Plans to date - Gene Meyer reviewed the planning process and the Campus Master Plan. A major issue is parking. LMH has submitted a plan to the city for 104 additional parking spaces. Also west on the Arkansas Street side a potential parking deck – 125 spaces.
· Architect contract - Gene Meyer reported that we are finalizing a contract with ACI Boland.
· Construction Manager Interviews – The Facilities Committee reviewed the three proposals selected and recommended JE Dunn. Gene Meyer is working with JE Dunn to finalize contract. He had visited with them in regards to soliciting local sub-contractors and there was no problem.
Board of Trustee Meeting Minutes
April 19, 2006
Page four
MOTION: made by Joe Flannery, seconded by
Lindy Eakin to approve ACI Boland as architect
for the project and authorized Gene Meyer to move
forward with a contract for a construction manager.
Motion carried.
Donna Osness reported that the packets would be out soon for Gene Meyer’s evaluation to all Board members and that a Board Education Policy is in the process of being prepared which will be reviewed by the Governance Committee, Andy and then to the Board of Trustees.
Adjourn
MOTION: made by Joe Flannery, seconded by
Chuck Heath that there being no further business
that the meeting adjourn. Motion carried.
Respectfully submitted,
Verdell Taylor
Secretary