Memorandum

City of Lawrence

Planning Department

TO:	Dave Corliss, Interim City Manager
FROM:	Lisa Pool, City/County Planner
CC:	Sheila Stogsdill, Interim Planning Director Debbie Van Saun, Assistant City Manager
Date:	May 16, 2006
RE:	UPR-09-06-05: Lawrence Community Shelter Action Plan

During its March 14, 2006 meeting, the City Commission recommended approval of UPR-09-06-05 for the Lawrence Community Shelter, subject to the following conditions:

1. Revision of the site plan to include the following changes:

a. Addition of notation indicating the use is permitted for one year and approval will expire March 7, 2007. Applicant will need to submit a new request to continue the UPR prior to that date.

b. Addition of notation indicating that an annual report of shelter activity will be provided to the Planning Office each year.

c. Deletion of notation indicating that the Lawrence Community Shelter will enforce a loitering policy within 150 feet of the proposed property.

2. Submittal of a Site Plan Performance Agreement.

3. Documentation from the Fire/Medical and Neighborhood Resources Departments, showing approval of an increase in capacity from an occupancy of 30 (28 guests + 2 staff) to 33 (31 guests + 2 staff).

4. During a 1-year time period, the shelter shall do the following:

a. Develop a mechanism for communication with neighbors and the neighborhood association by working with the Community Cooperation Committee (CCC) appointed by the CCH and by developing a Good Neighbor Agreement describing responsibilities of both the LCS and neighbors. An action plan from the Lawrence Community Shelter shall be submitted to the City Commission within 60 days of March 14, 2006 to address the issues identified in Options 1 and 2 of the March 9, 2006 memo from Dave Corliss.

{Items 1 and 2 from Dave Corliss’ March 9, 2006 memo are as follows:

Option 1)   Requirement language

The applicant shall require all patrons or visitors to refrain from standing, sitting, or otherwise having a physical presence on the outside of the premises of the applicant’s front and side yards, unless the patron or visitor: 1) is on public right-of-way and the sidewalk, 2) making an entrance or exit (ingress or egress) from the building to the public right-of-way and the sidewalk, or 3) in the designated patio area as specified on the plan.

Option 2)   Reasonable efforts 

The applicant shall make all reasonable efforts to have all patrons or visitors to refrain from standing, sitting, or otherwise having a physical presence on the outside of the premises of the applicant’s front and side yards, unless the patron or visitor: 1) is on public right-of-way and the sidewalk, 2) making an entrance or exit (ingress or egress) from the building to the public right-of-way and the sidewalk, or 3) in the designated patio area as specified on the plan.}

b. Keep a log of police calls and level and type of concern.

c. Evaluate proper staffing levels for adequately meeting client and neighborhood safety needs.

d. Keep a log of guests who obtain jobs and permanent housing.

e. Develop a method for resolution for problems created for neighboring properties.

f. Develop a monetary list of measures that would keep the shelter safe and well-staffed and suggestions for government assistance and community fundraising.

5.   Issues outlined in conditions #4a – f shall be compiled into a report. This report shall be provided to the City Commission in draft form 30 days prior to the UPR expiration date.

In order to comply with condition #4a, the Lawrence Community Shelter submitted an action plan to the Planning Office on May 10, 2006. This plan is for the City Commission’s review and inquiry, if applicable.