May 23, 2006
The Board of Commissioners of the City of Lawrence met in regular session at 6:35 p.m., in the City Commission Chambers in City Hall with Mayor Amyx appearing in person and members Highberger, Hack, Rundle, and Schauner present via telephone.
RECOGNITION/PROCLAMATION/PRESENTATION
CONSENT AGENDA
As part of the consent agenda, it was moved by Rundle, seconded by Hack to receive the Parks & Recreation Advisory Board meeting minutes of April 11, 2006 and the Mechanical Code Board of Appeals meetings minutes of February 28, 2006. Motion carried unanimously.As part of the consent agenda, it was moved by Rundle, seconded by Hack to receive summary actions from the May 11, 2006 Study Session.As part of the consent agenda, it was moved by Rundle, seconded by Hack to approve claims to 409 vendors in the amount of $1,149,265.60. Motion carried unanimously.
The City Commission reviewed the bids for KLINK, Milling, Overlay, Pavement Marking, Iowa Street, Irving Hill Road Overpass to Harvard Road, 23rd Street, Harper Street, to East City Limits for the Public Works Department. The bids were:
BIDDER BID AMOUNT
Engineer’s Estimate $655,701.60
LRM Industries, Inc. $534,942.25
Asphalt Improvement Company $556,893.88
As part of the consent agenda, it was moved by Rundle, seconded by Hack to award the bid to LRM Industries, Inc., in the amount of $534,942.25. Motion carried unanimously. (1)
The City Commission reviewed the bids for schedule II of the airport improvement project, pending approval from FAA and subject to the level of FAA funding available for this project. The bids were:
BIDDER BID AMOUNT
Engineer’s Estimate $1,446,253.50
Hamm Inc. $1,645,274.40
As part of the consent agenda, it was moved by Rundle, seconded by Hack to waive the engineer’s estimate and authorize Interim City Manager to enter into contract with Hamm Inc. for $1,645,274.40, pending approval from FAA and subject to the level of FAA funding available for this project. Motion carried unanimously. (2)
As part of the consent agenda, it was moved by Rundle, seconded by Hack to approve the purchase from Shawnee Mission Ford off the MACPP cooperative bid for two F350 trucks and three Ford Escapes for $99,489. Motion carried unanimously. (3)
Ordinance No. 8003, allowing the temporary sale, possession and consumption of alcoholic beverages at Burcham Park for separate events on June 10th, August 5th, and September 8-9, 2006, was read a second time. As part of the consent agenda, it was moved by Rundle, seconded by Hack to adopt the ordinance. Aye: Amyx, Hack, Highberger, Rundle, and Schauner. Nay: None. Motion carried unanimously. (4)
Ordinance No. 8008, establishing procedures for adoption of certain building permit fees, the accounting of such fees, and a temporary two year reduction in such fees beginning January 1, 2007, was read a second time. As part of the consent agenda, it was moved by Rundle, seconded by Hack to adopt the ordinance. Aye: Amyx, Hack, Highberger, Rundle, and Schauner. Nay: None. Motion carried unanimously. (5)
As part of the consent agenda, it was moved by Rundle, seconded by Hack to adopt Resolution No. 6652, setting a public hearing date of July 11, 2006 to discuss the condition of the structures at 1313 Haskell Avenue and to consider declaring the structures unsafe and dangerous and ordering the unsafe condition to be removed. Motion carried unanimously. (6)
As part of the consent agenda, it was moved by Rundle, seconded by Hack to approve the site plan (SP-03-23-06) for temporary and new parking lots at the 325 Maine Street, Lawrence Memorial Hospital complex, subject to the following conditions:
1. Submittal of a Site Plan Performance Agreement;
2. Submittal and approval of a Photo metric Plan;
3. Revision of the site plan to include the following:
a. Inclusion of a note, stating that all sidewalks abutting hospital property will be reconstructed to a minimum of 5-feet wide and truncated dome bricks will be added at all sidewalk ramps with the next LMH Master Plan construction phase;
b. Inclusion of a compact evergreen hedge along the Maine Street side of the permanent parking lot and the addition of this landscaping to the plant schedule per approval of the City’s landscape supervisor;
c. Inclusion of shade trees for the permanent parking lot islands (one tree per two parking islands) and the addition of these trees to the plant schedule per approval of the City’s landscape supervisor;
d. Inclusion of street trees abutting the parking area and the addition of these trees to the plant schedule per approval of the City’s landscape supervisor. At least one tree shall be provided for every 40 feet of street frontage;
e. Revision of note #15 to state: “Parking lot islands will be planted with shrubs or groundcover where no trees are planted”;
f. Notation of the numbers of accessible and bicycle parking spaces required and provided;
g. Removal of the titles “existing pervious” and “proposed impervious” from the Site Summary;
h. Removal of the note “East Hospital Addition To Be Removed, etc…”, as this building was previously removed;
I. Revision of the temporary parking lot notes to state: “This parking lot area is temporary and is to be removed at the time the parking deck along the property’s west side or the next phase of the Master Plan is completed.”
j. Revision of the plan scale to coincide with the 1”= 60’ scale as noted on the site plan;
k. Verification of a minimum 25-foot wide curb cut for the new parking area.
l. Inclusion of a note, stating that all lighting will be shielded to prevent off- site glare.
Motion carried unanimously. (7)
As part of the consent agenda, it was moved by Rundle, seconded by Hack to approve the site plan (SP-03-22-06) for a parking lot expansion for Sigma Chi Fraternity, located at 1439 Tennessee Street, subject to the following conditions:
1. Execution of a site plan performance agreement per Section 20-1433.
2. Provision of the following modifications to the site plan:
a. Change the accessible parking provided from “0” to “2” spaces;
b. Change the bicycle parking provided from “0” to “4” spaces;
c. Add an ‘S’ to “Dumpster Screening”;
d. Show parking provided as 66: 12 existing; 23 added per this site plan; 31 located at 1400 Tennessee Street per Site Plan SP-10-98-98;
e. Add a note of the 2/2/2006 Board of Zoning Appeals variance approvals [B-01-01-06]
· Variance to Section 20-1205 to allow for 70 degree angle for configuration of new parking lot.
· Variance to Section 20-1215 to allow for existing condition to remain on lack of concrete curb and gutters around the existing parking lot.
f. Add a note of the 12/15/2005 Historic Resources Commission approval [DR-11-100-05].
3. Submit public improvement plans to Public Works for the stormwater improvements along Tennessee Street.
Motion carried unanimously. (8)
As part of the consent agenda it was moved by Rundle, seconded by Hack to approve a Temporary Use Permit Upon Review (TUPR-05-16-06) for an acoustic concert on the patio for the grand opening of Dunn Bros. Coffee 1618 West 23rd Street; June 2, 2006; 7:00 to 9:00 p.m., subject to the following conditions:
Motion carried unanimously. (9)
As part of the consent agenda, it was moved by Rundle, seconded by Hack to approve retaining Central National Bank as the City’s depository for the year, beginning June 1, 2006. Motion carried unanimously. (10)
CITY MANAGER’S REPORT:
David Corliss, Interim City Manager, referred to the City Commission, the written City Manager Report for review. (11)
REGULAR AGENDA ITEMS: None
PUBLIC COMMENT: None
Moved by Rundle, seconded by Highberger, to adjourn at 5:10 p.m. Motion carried unanimously.
APPROVED
____________________________
Mike Amyx, Mayor
ATTEST:
___________________________________
Frank S. Reeb, City Clerk
1. Bid- award Project No. 1-SR1-106(S) in the amount of $534,942.25.
2. Bid- airport improvement project in the amount of $1,645,274.40.
3. Bid- purchase two F350 trucks and three Ford Escapes in the amount of $99,489.
4. Ordinance No. 8003- 2nd and Final Read, temporary sale, consumption and possession of alcoholic beverages at Burcham Park for separate events.
5. Ordinance No. 8008- 2nd and Final Read, establishing procedures for adoption of certain building permit fees.
6. Resolution No. 6652, setting a public hearing date of July 11, 2006 to discuss the condition of the structures at 11313 Haskell Avenue.
7. Site Plan – (SP-03-23-06) Lawrence Memorial Hospital for temporary and new parking lots at the 325 Maine Street hospital complex.
8. Site Plan – (SP-03-22-06) Parking lot expansion for Sigma Chi Fraternity, located at 1439 Tennessee.
9. Temporary Use Permit – (TUPR-05-16-06) Acoustic concert on the patio for grand opening of Dunn Bros. Coffee, 1618 W. 23rd Street.
10. Approve retaining Central National Bank as the City’s Depository for the year.
11. City Manager’s Report