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CITY COMMISSION MEETING AGENDA September 19, 2017 – 5:45 p.m. (Posted on webpage at 4:45 p.m. on 09/14/17) (10MB files take approximately 45 seconds to open)
City Commission Room, First Floor of City Hall 6 East 6th Street |
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The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
Updates:
09/19/17 @ 1:45 p.m.:
- Updated the appointment memo on Consent Agenda Item No. 4; and
- Added additional correspondence to Regular Agenda Item No. 2 – Appeal of staff’s determination on Site Plan SP-17-00192 – Sigma Nu revised Site Plan.
09/18/17 @ 2:00 p.m.:
· Updated the appointment memo on Consent Agenda Item No. 4.
09/15/17 @ 3:45 p.m.:
· Updated the appointment memo on Consent Agenda Item No. 4; and
· Added a follow-up memo from the Advisory Board August Work Session to Regular Agenda Item No. 4.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Recognition of Debbie McCarthy’s 21 years of service as the Director of Visitors Services at the Lawrence Visitor’s Center.
2. Proclaim September 17 – 23, 2017 as Constitution Week.
B. CONSENT AGENDA:
Moved by Commissioner Amyx, seconded by Commissioner Herbert, to approve the consent agenda as below. Motion carried unanimously.
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NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.
1. Approve City Commission meeting minutes from 09/12/17.
2. Receive minutes from various boards and commissions:
Public Transit Advisory Committee meeting of 07/10/17
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve appointments (updated 09/19/17) as recommended by the Mayor.
5. Bid and purchase items:
a) Approve the sole-source purchase of Process Instrumentation Probes and Controllers, in the amount of $141,947.81, from Hach Company for the Wakarusa River Wastewater Treatment Plant Project (No. UT1304). Staff Memo
6. Adopt on first reading, the following ordinances:
a) Ordinance No. 9393, allowing the sale, possession and consumption of alcohol on the public right-of-way on Friday, October 6, 2017 in the 1000 block of Massachusetts Street for the Live on Mass Presents Event. Staff Memo & Attachments
b) Ordinance No. 9398, allowing the sale, possession and consumption of alcohol on the public right-of-way on Friday, October 27, 2017, from 3:00 p.m. to 11:59 p.m. in the 100 block of East 7th Street, for the Halloween Block Party event. Staff Memo & Attachments
c) Ordinance No. 9399, granting to Midcontinent Communications, a South Dakota general partnership, d/b/a Midco, a nonexclusive telecommunications franchise and authorize the City Manager to execute a Video Service Provider’s Agreement with Midco. Staff Memo & Attachments
7. Approve a Special Event Permit, SE-17-00404, for “Live on Mass” event to be held Friday, October 6, 2017 from 11:00 a.m. to 11:30 p.m. in vacant lots located at 1020 and 1040 Massachusetts Street. Submitted by The Granada, for Granada LLC and Allen Press, Inc, property owners of record. Staff Memo & Attachments
8. Authorize two (2) Planning Commissioners to travel to Salina, KS to attend the 2017 Kansas Chapter of the American Planning Association Conference. Staff Memo & Attachments
9. Approve the City of Lawrence Fund Balance Policy. Staff Memo & Attachments
10. Approve the City of Lawrence Investment Policy. Staff Memo & Attachments
11. Authorize the City Manager to execute the Memorandum of Understanding for the 2017 Edward Byrne Memorial Justice Assistance Grant if the grant application is successful. Staff Memo & Attachments
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Conduct public hearing on the neighborhood Revitalization Area for the project at 815 Vermont Street (no presentation or discussion is planned for this item).
ACTION: Open public hearing and continue until October 3, 2017 at 5:45 p.m., or as soon thereafter as it may be held, on October 3, 2017, if appropriate.
Moved by Mayor Soden, seconded by Vice Mayor Boley, to open the public hearing. Motion carried unanimously. 18:10
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Moved by Mayor Soden, seconded by Vice Mayor Boley, to continue hearing until October 3, 2017 at 5:45 p.m., or as soon thereafter as it may be held, on October 3, 2017. Motion carried unanimously.
Play Video >
2. Consider an appeal of staff’s determination on Site Plan SP-17-00192, and consider approving a revised site plan, as submitted by the applicant, that adds ten (10) parking spaces for the construction of two (2) new Greek houses (Fraternity House use) located on property described as Lot 2, Sigma Nu Addition No. 2, located at 1500 and 1503 Sigma Nu Place, SP-17-00192. Staff Memo & Attachments - updated 09/19/17 Play Video >
Commissioner Larsen recused herself from the discussion.
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ACTION: Approve revised Site Plan SP-17-00192, as submitted by the applicant, that adds ten (10) parking spaces for the construction of two (2) new Greek houses (Fraternity House use) located on property described as Lot 2, Sigma Nu Addition No. 2, located at 1500 and 1503 Sigma Nu Place, SP-17-00192, if appropriate.
Moved by Commissioner Amyx, seconded by Commissioner Herbert, to approve revised Site Plan SP-17-00192, as submitted by the applicant, that adds ten (10) parking spaces for the construction of two (2) new Greek houses (Fraternity House use) located on property described as Lot 2, Sigma Nu Addition No. 2, located at 1500 and 1503 Sigma Nu Place, SP-17-00192 with the condition to mitigate the impact of the additional parking spaces on the stormwater system through stormwater best management practices. Motion carried unanimously.
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3. Receive the Assessment of Fair Housing narrative, goals, and priorities. Staff Memo & Attachments Play Video >
ACTION: Receive the Assessment of Fair Housing Report.
Moved by Mayor Soden, seconded by Commissioner Herbert, to receive the Assessment of Fair Housing Report. Motion carried unanimously.
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4. Consider the following actions relating to advisory boards and committees of the City of Lawrence:
a) Consider adopting Resolution No. 7224, establishing the City of Lawrence policy relating to advisory boards and committees of the City of Lawrence. Staff Memo & Attachments Follow-up Memo from Advisory Board August Work Session - Added 09/15/17 Play Video >
Moved by Vice Mayor Boley, seconded by Commissioner Larsen, to adopt Resolution No. 7224, establishing the City of Lawrence policy relating to advisory boards and commissions of the City of Lawrence. Motion carried unanimously.
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b) Consider adopting on first reading, Ordinance No. 9396, repealing the Joint Economic Development Council, and consider adopting on first reading, Ordinance No. 9397, assigning the former Joint Economic Development Council’s responsibilities to the Public Incentives Review Committee and removing the Mayor and Vice Mayor from service on the Public Incentives Review Committee Staff Memo & Attachments Play Video >
ACTION: Adopt Resolution No. 7224, establishing the City of Lawrence policy relating to advisory boards and commissions of the City of Lawrence, adopt on first reading, Ordinance No. 9396, repealing the Joint Economic Development Council and Ordinance No. 9397, assigning the former Joint Economic Development Council’s responsibilities to the Public Incentives Review Committee and removing the Mayor and Vice-Mayor from service on the Public Incentives Review Committee, if appropriate.
Moved by Mayor Soden, seconded by Commissioner Larsen, to adopt on first reading, Ordinance No. 9396, repealing the Joint Economic Development Council and Ordinance No. 9397, assigning the former Joint Economic Development Council’s responsibilities to the Public Incentives Review Committee and removing the Mayor and Vice-Mayor from service on the Public Incentives Review Committee. Motion carried unanimously.
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E. COMMISSION ITEMS: Play Video >
F. CITY MANAGER’S REPORT: Report & Attachments Play Video >
G. CALENDAR: Meeting List Play Video >
· Lawrence Schools Foundation Community Education Breakfast, Friday, September 15, 7:30 – 9:00 a.m. Location: Lawrence DoubleTree by Hilton.
· Lawrence Douglas County VALOR First Responder Awards and Appreciation Dinner, Friday, September 15, 5:30 p.m. Location: Lawrence DoubleTree by Hilton.
· Joint City/County/USD 497 meeting, Monday, September 18, 4:00 p.m. Location: Baker Wetlands Discovery Center, 1365 N. 1250 Road. Agenda
· League of Kansas Municipalities Regional Supper, Wednesday, October 11, 5:30 p.m. Location: Carnegie Building, Heritage Room, 200 W. 9th Street.
· Commissioners are invited to attend a luncheon hosted by Black Hills Energy to receive an operations update on Thursday, October 19 at 12:00 p.m. Location: Lawrence Public Library Auditorium.
· City Commissioners are invited to attend the Planning Commission Orientation/Education Day lunch, Friday, November 17, noon – 1:30 p.m. Location: City Commission Room.
· City offices are closed November 23-24 in observance of the Thanksgiving holiday.
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*dates in bold indicate City Commission meeting date
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
Three positions expire 12/31/17 and are all eligible for reappointment. There are eligibility requirements for this board.
Board of Zoning Appeals/Sign Code Board of Appeals
Two positions expire 09/30/17, with one position eligible for reappointment to additional terms, and one position becoming vacant.
Building Code Board of Appeals:
One position expires 11/30/17 and is not eligible for reappointment. This position is designated for an architect.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two additional positions expired 03/01/17 and are eligible for reappointment to additional terms.
Community Development Advisory Committee:
One position, designated for low/mod representative, expires 09/30/17 and is eligible for reappointment to an additional term. Two vacancies (one for low/mod representative, one at-large representative) for positions that expire 09/30/17. One additional vacancy for a position that expires 09/30/18 and is designated for low/mod representative.
Five positions expire 12/31/17 are all eligible to serve additional terms. There are eligibility requirements for this board.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Food Policy Council:
One position expires 12/31/17 and is eligible for reappointment to an additional term.
Three positions expire 12/31/17 and are eligible for reappointment to additional terms. There are eligibility requirements for this board.
Homeless Issues Advisory Committee:
Two positions expire 12/31/17 and are eligible for reappointment to additional terms.
Two positions expire 09/30/17 and are both eligible for reappointment to additional terms.
Three positions expire 09/30/17 and are all eligible for reappointment to additional terms.
One position on the Board of Directors expires 09/30/17 and will become vacant.
One vacancy for a position that expires 11/30/17 and three vacancies for positions that expire 11/30/18. Four additional positions expire 11/30/17, with two being eligible for reappointment to additional terms and two becoming vacant.
Lawrence Douglas County Advocacy Council on Aging:
Five positions expire 12/31/17. Four positions are eligible for reappointment to additional terms and one position will become vacant.
One vacancy for a position that expired 03/31/17. This position is designated for a person qualified by training and/or experience.
One position expired 04/30/17.
Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.
Public Transit Advisory Committee:
Three positions expire 12/31/17, with two positions eligible for reappointment and one position becoming vacant.
Senior Resource Center for Douglas County, Inc.:
One position expires 12/31/17 and is eligible for reappointment to additional terms.
One position expired 12/31/16. Five additional positions expire 12/31/17, with four positions eligible for reappointment and one position becoming vacant.
Sustainability Advisory Board:
One vacancy for a position that expires 12/31/18. One additional position expires 12/31/17 and is eligible for reappointment to an additional term.
Two positions expire 12/31/17 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Moved by Mayor Soden, seconded by Commissioner Herbert, to adjourn at 8:21 p.m. Motion carried unanimously.
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