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CITY COMMISSION

MEETING AGENDA

January 15, 2013 – 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 01/10/13)

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Updates:

01/15/13 @ 4:30 p.m.:

Added a staff memo and correspondence to Consent Agenda Item No. 4-c, adoption of Ordinance No. 8833 (SUP-12-00225) on second and final reading;
Added as Consent Agenda Item No. 11 – Approve appointments as recommended by the Mayor;
Added additional correspondence to Regular Agenda Item No. 1 – adoption of the 2012 International Codes;
Added correspondence and a supplemental staff memo to Regular Agenda Item No. 2 – related to the NW quadrant of the intersection of W. 6^th Street/Hwy 40 and Kansas Hwy 10 (K-10); and
Added a CC600 Use Table and correspondence to Regular Agenda Item No. 2-a related to CPA-4-2-12, to Chapter 6 of Horizon 2020 to create CC600 District policies;

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Board of Zoning Appeals meeting of 12/06/12

Hospital Board meeting of 11/28/12

Lawrence Cultural Arts Commission meetings of 11/13/12 and 12/12/12

Public Health Board meeting of 10/15/12

Traffic Safety Commission meeting of 12/03/12

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Bid and purchase items:

a) Award bid for leasing 70 golf vehicles for the Parks and Recreation Department to E-Z-Go/PNC Equipment Finance, LLC for $56,714 per year for the next four years. Bid Memo & Attachments

b) Authorize the City Manager to execute Change Order No. 2 to the construction contract with EmCon Inc. for priority group I of Project UT0919CS General Wastewater Pumping Station Improvements increasing the contract amount by $41,094.75 and contract time by 63 calendar days. Staff Memo & Attachments

c) Authorize the City Manager to enter into an agreement with the KERN group for a marketing campaign to attract and retain retirees in Lawrence and Douglas County for $17,250. Staff Memo & Attachments

d) Authorize the City Manager to execute the Enterprise License Agreement with ESRI for $50,000 for 2013 with options to renew up to three years for a total of $150,000. Staff Memo

4. Adopt the following ordinances on second and final reading:

a) Ordinance No. 8832, for Special Use Permit (SUP-12-00220) for the City of Baldwin and RWD#4 Metering Station, a Minor Utility, located at 4100 O’Connell Rd. (PC Item 2; approved 10-0 on 12/10/12)

b) Ordinance No. 8829, to rezone (Z-12-00191) approximately 20 acres, from County A (Agricultural) District to GPI (General Public and Institutional Uses) District, located east of Kansas Highway 10 (K-10) and north of W 6^th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east. (PC Item 2B; approved 8-0-1 on 11/12/12)

c) Ordinance No. 8833, for Special Use Permit (SUP-12-00225) for an Institutional Development Plan for development of General Entertainment and Spectator Sports, Active Recreation, and Outdoor and Participant Sports & Recreation uses on approximately 90 acres located in the NE quadrant of the intersection of W. 6^th St/Hwy 40 & Kansas Hwy 10 (K-10). (PC Item 4C; approved 6-3-1 on 12/10/12) Staff Memo - Added 01/15/13 Correspondence - Added 01/15/13

5. Authorize the City Manager to sign a letter of interest in teaming with KU in a research grant opportunity to evaluate dual fuel use on heavy duty vehicles. Staff Memo

6. Authorize mayor to sign City-State agreement for KDOT FY2014 KLINK project along south Iowa Street, 29th Street to south city limits, Project No. PW1301. Staff Memo & Attachments

7. Approve staff recommendation to fund Lawrence Cultural Arts Commission request for additional funds in the amount of $5,000 for the 2013 Outdoor Downtown Sculpture Exhibition. Staff Memo & Attachments

8. Authorize distribution of the Employee Healthcare Plan Request for Proposal on or before January 25, 2013. Staff Memo

9. Receive the 2012 Annual Utility System Development Charges Report.

10. Authorize the Mayor to sign a Subordination Agreement for Craig Nowatzke, 838 Oak. Staff Memo

11. Approve appointments as recommended by the Mayor.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider adopting the following ordinances on first reading as related to the 2012 International Codes: Staff Memo & Attachments Correspondence - Updated 01/15/13

a) Ordinance No. 8793, adopting the International Building Code, 2012 edition.

b) Ordinance No. 8794, adopting the International Residential Code, 2012 edition.

c) Ordinance No. 8795, adopting the National Electrical Code, 2011 edition.

d) Ordinance No. 8796, adopting the International Plumbing Code, 2012 edition.

e) Ordinance No. 8797, adopting the International Mechanical Code, 2012 edition.

f) Ordinance No. 8798, adopting the International Fuel Gas Code, 2012 edition.

g) Ordinance No. 8799, adopting the International Energy Conservation Code, 2012 edition

h) Ordinance No. 8800, adopting the International Existing Building Code, 2012 edition.

i) Ordinance No. 8801, adopting the International Property Maintenance Code, 2012 edition.

j) Ordinance No. 8802, adopting the International Fire Code, 2012 edition.

ACTIONS: Adopt on first reading, Ordinances No. 8793, 8794, 8795, 8796, 8797, 8798, 8799, 8800, 8801, and 8802, if appropriate.

2. Reconsider the following items related to the NW quadrant of the intersection of W. 6^th Street/Hwy 40 and Kansas Hwy 10 (K-10): Staff Memo Chapter 6 PCR 12-00246 October Planning Commission Packet May Planning Commission Packet October 2012 PC Minutes November 2012 PC Minutes Correspondence - Added 01/15/13 Supplemental Staff Memo - Added 01/15/13

a) Reconsider Comprehensive Plan Amendment, CPA-4-2-12, to Chapter 6 of Horizon 2020 to create CC600 District policies and to Chapter 14 Specific Plans, to revise the West of K-10 Plan and A Nodal Plan for the Intersection of West 6th Street & Kansas Highway 10 (K-10) designating the node of 6th Street and K-10 as a CC600. (PC Item 9; approved with modifications 7-0 on 10/24/12) CC600 Use Table - Added 01/15/13 Correspondence - Added 01/15/13

b) Reconsider Text Amendment, TA-4-3-12, to the City of Lawrence Land Development Code, Articles 1, 2 and 13, to provide for a CC600 (Community Commercial) District. (PC Item 10; on 10/24/12)

c) Reconsider rezoning, Z-4-5-12, approximately 146 acres located in the NW quadrant of the intersection of West 6^th Street/Hwy 40 and Kansas Hwy 10 (K-10) from County A (Agriculture) District and County B1 (Neighborhood Business) District to the pending district CC600 (Community Commercial) District to accommodate a regional recreation facility. (PC Item 11; on 10/24/12)

ACTION: Approve CPA-4-2-12, TA-4-3-12, and Z-4-5-12, if appropriate.

3. Consider approving the 2013 Comprehensive Street Maintenance Program. Staff Memo & Attachments

ACTION: Approve the 2013 Comprehensive Street Maintenance Program, if appropriate.

4. Receive request from Tony Krsnich for neighborhood infrastructure and public improvements within the Warehouse Arts District/East Lawrence Historic District, including the Cider Building, 810/812 Pennsylvania. Staff Memo & Attachments

ACTION: Authorize funding for improvements to support the on-going revitalization of the Warehouse Arts District/East Lawrence Historic District and authorize the City Manager to sign the Cider CID Petition for the parking lot parcel, if appropriate.

5. Receive staff report on protest petition for parking garage special assessment benefit district; consider directing staff to execute change order for additional parking spaces and proceed with special assessment benefit district. Staff Memo & Attachments

ACTION: Receive report and authorize City Manager to initiate a change order for the additional level to the Library Parking Garage to be paid for with special assessments from the established benefit district, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: 2013 Meeting List

· City offices closed Monday, January 21, in observance of Martin Luther King, Jr. Day.

· Success By 6 Coalition of Douglas County breakfast, Thursday, January 24, 8:00 – 9:30 a.m. Location: Maceli’s, 1031 New Hampshire Street. Invitation

· Chamber of Commerce Annual Meeting, Friday, January 25. Location: Liberty Hall/Eldridge. Time: TBD.

· City Commission Study Session on Water/Wastewater Master Plan, Tuesday, February 5, 4:00 p.m. Location: City Commission Room.

· Boys and Girls Club 2013 Youth of the Year Celebration, Wednesday, February 6, Lied Center. Time: TBD.

· City offices closed February 18 in observance of Presidents’ Day.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Aviation Advisory Board:

Two vacancies for positions that expired 05/31/12.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Building Code Board of Appeals:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/12.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Homeless Issues Advisory Committee:

Four positions expired 12/31/12. Three are eligible for reappointment and one is vacant.

Human Relations Commission:

Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.

Jayhawk Area Agency on Aging:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

Lawrence Alliance:

Three vacancies for positions that expire 11/30/12 and one vacancy for a position that expires 11/30/13. Three positions that expired 11/30/12 are eligible for reappointment.

Lawrence Citizen Advisory Board:

One vacancy for a position that expired 03/01/12.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Sister Cities Advisory Board:

Two positions expire 12/31/12 with one being eligible for reappointment to additional terms and one becoming vacant.

Sustainability Advisory Board:

One vacancy for a position that expires 12/31/13.