CITY
COMMISSION
MEETING AGENDA
November 16, 2010 - 6:35 p.m.
(Posted on webpage at 4:50 p.m. on 11/11/10)
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Updates:
11/16/10 @ 4:45 p.m.
- Added memo from the Employee Relations Council to Regular Agenda Item No. 7, City employee overtime policy, and
- Added a staff memo on recent pay plan adjustments to Regular Agenda Item No. 8 – authorization of longevity payments.
11/15/10 @ 3:45 p.m.
- Added correspondence to Consent Agenda Item No. 12, a request from developers for reserved parking spaces at the New Hampshire Street parking garage;
- Added correspondence and a memo from Commissioner Chestnut to Regular Agenda Item No. 7, City employee overtime policy;
- Updated the future agenda items memo to include the library expansion project for the 12/07/10 City Commission meeting; and
- Added the Legislative Breakfast and annual Chamber dinner to the calendar.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of the Miss Indian Youth of Lawrence Program.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Traffic Safety Commission meeting of 11/01/10
Board of Plumbers and Pipe Fitters meeting of 06/16/10
Public Incentives Review Committee meeting of 04/26/10
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Approve Change Order to R.D. Johnson Excavating Co., Inc. in the amount of 74,949.67 for Project PW0829, Burroughs Creek Rail Trail. Staff Memo
b) Approve Change Order to R.D. Johnson Excavating Co., Inc. in the amount of $51,460.32 for Project PW0913, New York Street Brick Street Reconstruction. Staff Memo
c) Authorize the purchase of three fixed-route vehicles as replacements for three existing fixed-route transit vehicles which have surpassed both the manufacturer and FTA useful life requirements. The vehicles will be purchased off the existing State of Minnesota Bid Contract with El Dorado National for $940,539, which requires a local match of $159,892. Staff Memo
d) Award bid for the Comprehensive Rehabilitation project at 1920 Tennessee to T & J Holdings for $24,840. Bid Memo
e) Approve Change Order No. 2 & Final to Bettis Asphalt & Construction, Inc. in the amount of $43,935.23 for Project No. PW1005 – 2010 Overlay Program Phase 1. Staff Memo
f) Approve the purchase of a new Brush Bandit Forestry Chipper for the Parks & Recreation Department from Vegetation Management Supply for $32,964.82. The chipper will be purchased off the HGAC cooperative purchase contract. Bid Memo
6. Adopt on first reading, Ordinance No. 8589, establishing no parking along the south side of 11th Street between Kentucky Street & Tennessee Street.
7. Approve an agreement with the Kansas Department of Transportation to partner with KDOT, the Lawrence-Douglas County MPO, and Douglas County on developing an Area Transportation Plan for the US 40/K-10 Interchange Area and US Highway 40 from George Williams Way west to East 800 Road, including funding up to 11% of the total cost of the plan (not to exceed $11,000). Staff Memo & Attachments
8. Approve unanimous recommendation from the Traffic Safety Commission to establish a time limit for the loading zone along the south side of 22nd Street adjacent to Schwegler School to 8am-9am and 3pm-4pm school days. TSC Meeting Materials - Item #4
9. Approve health insurance stop loss agreement for 2011. Staff Memo & Attachments
10. Authorize distribution of Request for Proposals for 2011 Citizen Survey. Staff Memo
11. Authorize Mayor to execute cooperation agreement with Kansas Department of Transportation for the reconstruction of Kasold, south of Clinton Parkway to 31st Street. Agreement
12. Receive request from developers of proposed seven story mixed use building planned for the southwest corner of 9th and New Hampshire for reserved parking spaces and financial assistance; refer request to staff for a report. Staff Memo & Attachments Correspondence - Added 11/15/10
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing regarding Industrial Revenue Bonds for Plastikon Industries. Staff Memo & Attachments Correspondence
ACTION: Conduct public hearing.
2. Receive report from Gina Riekhof, City Bond Counsel, concerning pending industrial revenue bond issuances. Bowersock Mills & Power Company IRB Project Letter Lawrence Memorial Hospital IRB Letter
ACTION: Receive report.
3. Conduct public hearing for the dilapidated structures located at 1200 Pennsylvania Street and consider adopting Resolution No. 6911, declaring the structures unsafe or dangerous and ordering the property owner to repair or remove the structures within a specified period of time. Should the owner fail to comply, the City would contract for the removal of the structures. Staff Memo & Attachments
ACTION: Conduct public hearing and adopt Resolution No. 6911, declaring the structures located at 1200 Pennsylvania Street unsafe or dangerous and order the property owner to repair or remove the structures within a specified amount of time, if appropriate.
4. Conduct public hearing on the request for a distance limitation waiver for an Off Premise Cereal Malt Beverage License for Presto, 602 W 9th Street. Staff Memo & Attachments
ACTION: Conduct public hearing on request for a distance limitation waiver for an Off Premise Cereal Malt Beverage License for Presto, 602 W 9th Street; find that the proximity of the establishment is not adverse to the public welfare or safety; approve a distance limitation waiver; and approve an Off Premise Cereal Malt Beverage License, pending appropriate inspections, if appropriate.
5. Consider a Text Amendment, TA-4-5-10, to various sections of the City of Lawrence Land Development Code, Chapter 20, in relation to the Commercial Design Standards and approve and to add reference to the proposed Industrial Design Standards. Initiated by Planning Commission on 4/26/10. Adopt on first reading, Ordinance No. 8593, approving the Industrial Design Standards and adopting and incorporating by reference the Community Design Manual November 2010 Edition, and adopt on first reading, Ordinance No. 8588, for Text Amendment (TA-4-5-10) to the City of Lawrence Land Development Code, Chapter 20. (PC Item 8; approved 8-0 on 10/27/10) Staff Report Industrial Guidelines Community Design Manual PC Minutes Ordinance No. 8588 - Incorporation by Reference
ACTION: Approve Text Amendment (TA-4-5-10) and adopt on first reading, Ordinance No. 8588 and Ordinance No. 8593, if appropriate.
6. Reconsider a Text Amendment, TA-4-4-10, to the City of Lawrence Land Development Code, Chapter 20, Section 20-403, and potentially other sections of the Code, to permit the Hotel, Motel, Extended Stay use in the IBP (Industrial/Business Park) District. Initiated by Planning Commission on 4/26/10. Approved 6-4 by Planning Commission on 6/23/10. City Commission returned to Planning Commission on 8/3/10. Deferred by Planning Commission on 9/20/10. Adopt on first reading, Ordinance No. 8543, for Text Amendment (TA-4-4-10) to the City of Lawrence Land Development Code, Chapter 20, to permit the Hotel, Motel, Extended Stay use in the IBP (Industrial/Business Park) District. (PC Item 4; approved 7-1 on 10/27/10) Staff Report 10/27/10 PC Minutes 08/08/10 CC Minutes Incorporation by Reference
ACTION: Approve Text Amendment (TA-4-4-10) to the City of Lawrence Land Development Code, Chapter 20, Section 20-403, and potentially other sections of the Code, to permit the Hotel, Motel, Extended Stay use in the IBP District and adopt on first reading, Ordinance No. 8543, if appropriate.
7. Receive staff report on City employee overtime policy development. Staff Memo & Attachments Correspondence - Added 11/15/10 Commissioner Chestnut Memo - Added 11/15/10 ERC Memo - Added 11/16/10
ACTION: Direct staff as appropriate.
8. Receive third quarter financial report and consider authorizing longevity payments.
Staff Memo & Attachments City Manager Budget Presentation Staff Memo on Recent Pay Plan Adjustments - Added 11/16/10
ACTION: Receive third quarter financial report and authorize longevity payments, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 11/15/10
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· City Employee Service Award luncheon, Monday, November 15, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, 4-H Grounds, Building 21.
· City offices closed Thursday, November 25 and Friday, November 26 in observance of the Thanksgiving holiday.
· Black Hills Energy luncheon with City Commission and staff, Wednesday, December 1, 12:00 p.m. Location: Pachamama’s Restaurant. Invitation
· Retail Task Force Meeting, Tuesday, December 7, 4:00 p.m. Location: City Commission Room.
· Annual City Employee Holiday Luncheon, Wednesday, December 15, 11:30 a.m. – 1:30 p.m. Location: Community Building.
· City Commission/Management Team Holiday Dessert Pot Luck, Wednesday, December 15, 6:00 p.m. – 8:00 p.m. Location: Carnegie Library.
· City offices closed Friday, December 24 in observance of the Christmas holiday.
· City offices closed Friday, December 31 in observance of the New Year’s holiday.
· Legislative Breakfast – tentatively Tuesday, January 4. Location and time: TBD.
· Chamber of Commerce Annual Dinner, Friday, January 28. Details to come.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expired 09/30/10.
Building Code Board of Appeals:
Two positions expire 11/30/10. Eligibility requirements exist for this board.
Community Commission on Homelessness:
One vacancy that expired 06/30/10 (this term was extended to finish work on the Housing Vision. Replacement term will expire 12/31/12). Two vacancies for terms that expire 12/31/11.
Community Development Advisory Committee:
Two vacancies for at-large positions that expired 09/30/10 and 09/30/11. One additional term expired 09/30/10.
Three positions expire 12/31/10. All are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.
One vacancy on the Advisory Council that expired 09/30/10.
Six positions expire 11/30/10. All are eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/11.
Lawrence Douglas County Advocacy Council on Aging:
Three positions are currently vacant.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a position that expires 05/31/12.
Public Transit Advisory Committee:
Three positions expire 12/31/10. All are eligible for reappointment to additional terms.
One vacancy expired 04/30/10.
Five positions expire 12/31/10. All are eligible for reappointment to additional terms.
Social Services Advisory Board:
Two positions available for this board.
Sustainability Advisory Board:
Four positions expire 12/31/10. All are eligible for reappointment to additional terms.