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CITY COMMISSION

MEETING AGENDA

June 8, 2010 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 06/03/10)

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Updates:

06/08/10 @ 1:45 p.m.

Added correspondence from KDHE Secretary Bremby to Regular Agenda Item No. 3 – State Indoor Clean Air Act.

06/04/10 @ 4:30 p.m.

Added correspondence to Regular Agenda Item No. 3 – State Indoor Clean Air Act; and
Added an invitation to the Rotary Arboretum Sign Dedication to the calendar.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim June 15, 2010 as Elder Abuse Awareness Day.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Receive minutes from various boards and commissions:

Mechanical Board of Appeals meeting of 03/04/10

Board of Plumbers & Pipe Fitters meeting of 03/24/10

Hospital Board meeting of 04/21/10

Traffic Safety Commission meetings of 11/02/09, 01/04/10, 03/01/10, and 04/05/10

Parks and Recreation Advisory Board meeting of 05/11/10

Board of Zoning Appeals meeting of 04/01/10

Historic Resources Commission meeting of 02/18/10, 03/25/10, and 04/15/10

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Approve appointments as recommended by the Mayor.

5. Bid and purchase items:

a) Waive staff estimates and award bids for the comprehensive rehabilitation projects at 1609 Barker Avenue to T&J Holdings for $18,470 and 44 Winona Avenue to T&J Holdings for $24,340. Bid Memo

b) Reject the bid for the comprehensive rehabilitation project at 1601 W. 26^th Street as all bids were over the project limits. Bid Memo

c) Approve Change Orders No. 1 ($4,170.39) and No. 2 ($5,131) for Fairfield East Addition No. 1, Exchange Place and Fairfield Street for street, storm sewer, and waterline improvements for a total amount of $9,301.39. This is one hundred percent (100%) special assessment benefit district cost. Staff Memo & Attachments

d) Waive bidding requirements and use sole source purchase of a booking station and associated reconfigurations and software from Sagen Morpho, for a total of $56,946. Staff Memo & Attachments

6. Approve revisions to the minimum standards for the Lawrence Municipal Airport for insurance requirements for skydiving operators. Staff Memo & Attachments

7. Receive memo from the Sustainability Advisory Board (SAB) not to recommend the Advanced Alternative Energy Corp. technology/proposal. Staff Memo

8. Approve unanimous recommendations from the Traffic Safety Commission (TSC) for the following items:

a) Deny the request to construct a traffic signal at the intersection of Clinton Parkway & Atchison Avenue. TSC 07/06/09 Meeting Materials - Item #2

b) Deny the request to establish a yield sign on the Clinton Parkway Frontage Road at Atchison Avenue/Breckenridge Drive. TSC 07/06/09 Meeting Materials - Item #3

c) Deny the request to establish no semi trucks in the Old West Lawrence Neighborhood. TSC 08/03/09 Meeting Materials - Item #2

d) Traffic calming devices not to be installed on 5^th Street between California Street and Iowa Street. TSC 08/03/09 Meeting Materials - Item #4

e) No changes be made to the city’s School Crossing Control Policy. TSC 08/03/09 Meeting Materials - Item #5

f) Deny the request to establish no parking along one side of Wimbledon Drive between Inverness Drive and Turnberry Drive. TSC 11/02/09 Meeting Materials - item #3

g) Deny the request to establish stop signs on 24^th Street at Ponderosa Drive. TSC 11/02/09 Meeting Materials - Item #4

h) Deny the request to establish no parking along both sides of Stone Meadows Drive approximately 120 feet north of Stone Meadows Court. TSC 11/02/09 Meeting Materials - Item #5

i) Deny the request to establish no parking along the west side of Sunset Drive between Cambridge Road and Harvard Road. TSC 11/02/09 Meeting Materials - Item #8

j) Deny the request to permit parking on 13^th Street in front of 833 E. 13^th Street. TSC 11/02/09 Meeting Materials - Item #9

k) Deny the request to construct speed humps on Edgewood Lane. TSC 01/04/10 Meeting Materials - Item #2

l) Deny the request to establish a stop sign on Crestline Drive at 24^th Street and a stop sign on Melrose Lane at 25^th Street. TSC 01/04/10 Meeting Materials - Item #5

m) Establish a stop sign on Troon Lane at Carmel Drive and adopt on first reading, Ordinance No. 8531, establishing a stop sign on Troon Lane at Camel Drive. TSC 04/05/10 Meeting Materials - Item #5

9. Approve Final Development Plan, FDP-5-7-10, for The Oread, located at 1200 Oread Ave, requesting outdoor terrace enclosures. Submitted by Paul Werner Architects, for Triple T, LLC, property owner of record. Staff Memo Plans

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider approving the Management Plan for Lawrence Community Shelter, located at 214 W. 10th Street. Per conditions of SUP-10-10-09, the Management Plan must be approved by a supermajority vote. Staff Memo Management Plan

ACTION: Approve the Management Plan for Lawrence Community Shelter, located at 214 W. 10^th Street, if appropriate.

2. Receive 2009 Annual Report for SUP-01-02-07, Lawrence Community Shelter at 944 Kentucky Street. Staff Memo 2009 Annual Report

ACTION: Receive report.

3. Receive the staff report concerning the impact of the State’s Indoor Clean Air Act on the City’s smoking regulations. Staff Memo & Attachments Correspondence - Added 06/04/10 KDHE Secretary Bremby Correspondence - Added 06/08/10

ACTION: Direct staff, as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Rotary Arboretum Sign Dedication, Tuesday, June 8, 11:30 a.m., entrance to of the arboretum – Added 06/04/10.

· Retail Task Force meeting, Tuesday, June 8, 4:30 p.m. Location: City Commission Room.

· Public meeting regarding the Lawrence Community Shelter Management Plan, Thursday, June 10, 7:00 – 8:30 p.m. Location: Franklin Business Center, 3701 Franklin Park Circle.

· City Commission Study Session on the 2011 Budget, Tuesday, June 15, 4:00 p.m. Location: City Commission Room.

· Utility Department’s 2010 Annual Safety and Employee Appreciation Event, Thursday, June 17, 11:30 a.m. – 1:00 p.m. Location: DGCO Fairgrounds, Buildings 1 and 2.

· City Commission Study Session on the proposed Library Expansion Project, Thursday, June 24, 4:00 p.m. Location: City Commission Room.

· City Commission Meeting on June 29 has been canceled due to it being the fifth Tuesday of the month.

· City offices closed on Monday, July 5 in observance of Independence Day.

· City Commission Study Session on the 2011 Budget, Tuesday, July 13, 4:00 p.m.

· Annual City Employee Picnic, Saturday, August 28. Location & Time TBD.

· City Employee Service Award luncheon, Monday, November 15. Location: Douglas County Fairgrounds, 4-H Building.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Community Development Advisory Committee:

Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.

Jayhawk Area Agency on Aging:

One vacancy that expired 09/30/09.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.

Lawrence Douglas County Metropolitan Planning Commission:

One vacancy for a position that expired 05/31/10.

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/09 and one vacancy for a position that expires 12/31/10.

Sales Tax Audit Committee:

One position expired 04/30/10. This position is eligible for reappointment.

Social Services Advisory Board:

Seven positions available with the composition of the board as follows: one member who is a United Way liaison, six members who are citizens of Lawrence at large with interest in services including, but not limited to, affordable housing and neighborhood quality, homelessness, arts and culture, alcohol and drug related issues, public health and safety, or you and families. Members shall not be employed by any agency receiving social service funding from the City.

Traffic Safety Commission:

Two positions expired 04/30/10.