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CITY COMMISSION

MEETING AGENDA

March 30, 2010 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 03/25/10)

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Updates:

03/29/10 @ 4:45 p.m.

Consent Agenda Item No. 6-c, corrected the staff memo to reflect a total contract amount to $906,046.45 rather than $960,046.45 for the watermain rehab phase I project.
Regular Agenda Item No. 5 – added a staff memo regarding the habitual violator ordinance.
Future Agenda Items Memo – Added to the 04/06/10 agenda section, a staff memo and resolution, upholding the decision of the Community Development Advisory Committee regarding property violations at 331 Johnson Avenue.
Calendar – Added the draft 2011 Budget Process Calendar and added dates of possible future budget study sessions.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Recognition of Kassie Shook as the 2010 Kansas Master Teacher.

2. Proclaim the week of April 5 – 11, 2010 as Public Health Week.

3. Proclaim the month of April 2010 as Child Abuse Prevention Month.

4. Proclaim the month of April 2010 as Mathematics Awareness Month.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 02/09/10 and 02/16/10.

2. Receive minutes from various boards and commissions:

Community Commission on Homelessness meeting of 02/09/10

Community Development Advisory Committee meeting of 02/25/10

Public Health Board meeting of 01/25/10

Planning Commission meeting of 02/22/10

Aviation Advisory Board meeting of 02/03/10

Parks and Recreation Advisory Board meeting of 03/09/10

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Apply local purchasing preference policy and award bid for one (1) compact pickup for Public Works Department to Laird Noller Automotive for $17,875. Bid Memo

b) Waive staff estimate and award bid for the Comprehensive Rehabilitation Project at 1132 Rhode Island Street to T&J Holdings for $24,965. Bid Memo

c) Approve Change Order No. 1 to the construction contract with RD Johnson Excavating Co., for the 2009 Watermain Rehab Phase I Project, increasing the contract amount by $65,381.45. Staff Memo & Attachments - Revised 03/29/10

d) Approve sale of surplus equipment on Gov Deals. Staff Memo

7. Adopt Resolution No. 6879, setting a public hearing date of May 18, 2010, to review the condition of the dilapidated structures at 1313 Haskell Avenue and to consider declaring structures unsafe and ordering repair or removal within a specified period of time. Staff Memo & Attachments

8. Authorize staff to negotiate a contract with Coffman Associates for an updated Airport Master Plan and Airport Layout Plan for the Lawrence Municipal Airport. The contract will be presented to the City Commission for approval. Authorize City Manager to sign a purchase order for up to $5,000 with Bucher, Willis & Ratliff Corporation for an independent cost fee analysis. This expenditure is eligible for ninety-five percent (95%) federal reimbursement. Staff Memo & Attachments

9. Approve as “signs of community interest”, a request from the Friends of the Lawrence Public Library to place yard signs advertising a used book sale between 6^th and 9^th Streets and between Massachusetts and Tennessee Streets on Friday, April 16 and remove them on Tuesday, April 20.

10. Authorize the Mayor to sign a Subordination Agreement for Rick Anderson, 1602 East 18^th Street. Staff Memo

11. Authorize the City Manager to execute an agreement between the City of Lawrence and the University of Kansas Continuing Education to allow for an expansion of the City Banner Program. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct public hearing to consider the vacation of an unoccupied utility easement located in Lot 3, Timberedge Industrial Park No. 2 Subdivision, as requested by Hedge Tree, LLC, Roger D. Johnson, at the end of Timberedge Road. Staff Memo & Attachments

ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.

2. Consider adopting on first reading, Ordinance No. 8497, initiating a previously authorized fifty-five percent (55%) tax abatement on machinery and equipment for Amarr Garage Doors and repealing Ordinance No. 8470, granting the same fifty-five percent (55%) tax abatement on machinery and equipment as well as a fifty-five percent (55%) tax abatement on real property as well as machinery and equipment. Staff Memo & Attachments

ACTION: Adopt on first reading, Ordinance No. 8497, initiating a previously authorized fifty-five percent (55%) tax abatement on machinery and equipment for Amarr Garage Doors and repealing Ordinance No. 8470, if appropriate.

3. Consider approving allocation of $10,000 from the Guest Tax Reserve Fund, temporary use of right-of-way permit for the use of various city streets, and donation of various city services in support of the Tour of Lawrence, July 2-4, 2010. Staff Memo & Attachments

ACTIONS: Approve allocation of $10,000 from the Guest Tax Reserve Fund to the CVB in support of the Tour of Lawrence, if appropriate.

Approve temporary use of right-of-way permit for the use of various city streets on July 2-4, 2010 for the Tour of Lawrence, pending receipt of proof of insurance, if appropriate.

Approve the donation of various city services in support of the Tour of Lawrence, if appropriate.

4. Consider adopting on first reading, Ordinance No. 8501, establishing the Social Service Funding Advisory Board. Staff Memo & Attachments

ACTION: Adopt on first reading, Ordinance No. 8501, establishing the Social Service Funding Advisory Board, if appropriate.

5. Receive letter from Jeremy Furse concerning the habitual parking ordinance. Staff Memo - Added 03/29/10

ACTION: Refer to staff for a report.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 03/29/10

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. City Commission to approve the 2011 Budget Calendar with study sessions on the following dates:

Monday, May 17, 3:00 – 5:00 p.m. Location: City Commission Room
Tuesday, June 15, 4:00 – 6:00 p.m. Location: City Commission Room
Tuesday, July 13, 4:00 – 6:00 p.m. Location: City Commission Room

· Peak Oil Task Force Meeting, Thursday, April 8, 4:00 p.m. Location: City Manager’s Conference Room.

· Inauguration of Chancellor Bernadette Gray-Little, 17^th Chancellor of the University of Kansas, April 11, 2010.

· State of the City Address and Mayoral Elections, Tuesday, April 13.

· City Commission Study Session, Tuesday, April 20, 4:30 – 6:00 p.m. to discuss the Oread Neighborhood Plan. Location: City Commission Room.

· City Commission Study Session, Tuesday, April 27, 5:30 p.m. with the Douglas County Kaw Drainage District Board and Douglas County Commission. Location: City Commission Room.

· Peak Oil Task Force Meeting, Thursday, May 6, 4:00 p.m. Location: City Manager’s Conference Room.

· City offices closed on Monday, May 31, in observance of Memorial Day.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Electrical Appeals:

One position will expire 03/31/10 and is eligible for reappointment. One vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Community Development Advisory Committee:

Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.

Historic Resources Commission:

One vacancy for a position that expired 03/01/10. This position is designated for a historian.

Human Relations Commission:

One vacancy for a position that expires 09/30/11.

Jayhawk Area Agency on Aging:

Two vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Four positions are currently vacant.

Library Board:

Two positions will expire 04/30/10. Both are eligible for reappointment to additional terms.

Mental Health Board:

One vacancy for a position that expires 04/30/10.

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/09 and one vacancy for a position that expires 12/31/10.

Retail Task Force:

Nine positions available with the composition of the board as follows: two City Commissioners, two representatives of downtown merchants, two representatives of merchants outside the downtown area, one representative involved in commercial real estate, an individual representing the business community at-large, and an individual representing the public at-large.

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/11.

Traffic Safety Commission:

One vacancy for a position that expires 04/30/10.