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CITY COMMISSION

MEETING AGENDA

September 8, 2009 - 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 09/03/09)

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A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the week of September 6 – 12 as International Literacy Week.

2. Proclaim the week of September 6 – 12 as Suicide Prevention Week.

3. Proclaim the week of September 13 – 19 as POW /MIA Recognition Week and Friday, September 18 as POW/MIA Recognition Day.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 08/11/09 and 08/18/09.

2. Receive minutes from various boards and commissions:

Sales Tax Audit Committee meeting of 05/14/09

Traffic Safety Commission meeting of 08/03/09

Board of Plumbers and Pipe Fitters meeting of 05/20/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Set bid date of September 22, 2009 for a vehicle chassis and a bid date of October 20, 2009 for a truck body. Both chassis and body are for a post blast investigation vehicle for the Police Department. The vehicle will be fully funded from a grant from the Northeast Regional Homeland Security Council. Bid Memo

b) Set bid date of September 22, 2009 for a fencing project at the Youth Sports Complex. Bid Memo & Attachments

c) Award City Bid No. B09041, Project No. PW0829. Burroughs Creek Rail Trail, to R. D. Johnson Excavating Co., Inc. in the amount of $591,632.97. Bid Memo & Attachments

d) Reject bids for the Comprehensive Rehabilitation Program at 936 Pennsylvania Street and 1132 Rhode Island Street. Bid Memo

6. Adopt on first reading, Ordinance No. 8458, establishing no parking along the south side of 13^th Street from 300 ft. east of Oregon Street to 300 ft. west of Oregon Street (approved by CC 9/1/09).

7. Adopt on second and final reading, Ordinance No. 8457, allowing possession and consumption of alcoholic beverages on certain city property pursuant to Jo Shmo’s sidewalk dining and hospitality license.

8. Approve a revised Preliminary Development Plan PDP-6-1-09, approximately 43.88 acres, for the commercial portions of Bauer Farm, located at 4700 Block #2 Overland Drive. Submitted by Landplan Engineering, for Free State Group LLC, Free State Holdings Inc, Bauer Farms Residential LLC, and CVS Pharmacy LLC, property owners of record. (PC Item 4; approved 8-0 on 8/24/09) Staff Report Lot Exhibit PCD Revision Summary Development Matrix Landscape Exhibit Previously Approved Plans - 2005 Car Wash Elevation Orientation Map Summary of Waivers and Variances Current Proposed Plans PC Minutes

9. Accept dedication of easements and rights of way for PP-6-3-09, for a one lot multi-family Preliminary Plat on approximately 7.71 acres for Park Place Addition located at 510-544 Fireside Drive. Submitted by Paul Werner Architects, for Ernest Fleischer, property owner of record. (PC Item 3; approved 8-0 on 8/24/09) Staff Report Plat Map Area Map Redevelopment Concept Drawing PC Minutes Correspondence

10. Authorize staff to negotiate an agreement with Olsson & Associates for engineering services for the 6^th Street ITS project. Staff Memo & Attachments

11. Authorize the Mayor to sign a Release of Mortgage for Janice Doores, 1605 Cadet Avenue. Staff Memo

12. Authorize the City Manager to execute a First Amendment to the Site Agreement with Cingular Wireless for leased space on the water tower at 1815 Stratford. Staff Memo & Attachments

13. Approve as signs of community interest, a request from the Friends of the Lawrence Public Library, a request to place signs in various locations advertising a fundraiser book sale. The signs would be placed between 6^th and 9^th Streets between Massachusetts Street and Tennessee Street the morning of Friday, October 2 and removed the afternoon of October 10. Request

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct public hearing date to discuss the condition of the dilapidated structure at 426 Perry Street and to consider declaring the structure unsafe and ordering its repair or removal within a specified period of time. Staff Memo & Attachments

ACTION: Conduct public hearing. Adopt Resolution No. 6864, ordering the repair or removal of the dilapidated structure at 426 Perry Street, if appropriate.

2. Consider authorizing the City Manager to execute agreements with Hernly Associates, Inc., for the Phase 1 BNSF Depot report. Staff Memo

ACTION: Authorize the City Manager to execute agreements with Hernly Associates, Inc., for the Phase 1 BNSF Depot report, if available.

3. Consider recommended plan design changes for the City’s employee healthcare plan. Consider authorizing the City Manager to enter into contract negotiations with Cigna, Delta Dental, and MedTrak for healthcare services for the City’s employee healthcare plan effective 1/1/2010. Staff Memo

ACTION: Approve City’s employee healthcare plan and authorize the City Manager to enter into contracts with Cigna, Delta Dental, and MedTrak for healthcare services for the City’s employee healthcare plan effective 1/1/2010, if appropriate

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· 2009 Taste of Lawrence Fall Mixer, September 9, 5:30 – 7:30. Location: Meadowbrook Apartment Grounds, Bob Billings Parkway and Crestline Drive.

· 2009 Community Education Breakfast, September 18, 7:30 – 9:00 a.m. Location: Holidome.

· Joint City/County/USD 497 meeting, September 22, 4:00 – 6:00 p.m. Location: City Commission Room.

· Oread “Top-off” event, September 23, 11:30 a.m. at 12^th and Oread Boulevard, on top of the Oread hotel.

· Welcoming reception for Eutin 20^th Anniversary Delegation, Thursday, October 1. Location/Time – TBD.

· Peak Oil Task Force, Thursday, October 1, 4:00 p.m. Location: City Manager’s Conference Room.

· Eutin luncheon, Friday, October 2. Location/Time – TBD.

· 20^th Anniversary Eutin/Lawrence Sister City Buffet. Location/Time – TBD.

· Peak Oil Task Force, Thursday, October 29, 4:00 p.m. Location: City Manager’s Conference Room.

· Employee Service Awards, Thursday, November 5, 11:30 a.m. – 1:30 p.m. Location: Building 21 at the Douglas County 4-H Grounds.

· Peak Oil Task Force, Thursday, December 3, 4:00 p.m. Location: City Manager’s Conference Room.

· National League of Cities 2009 Congress of Cities Expo, November 10 -14, San Antonio, TX.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. One vacancy (Board of Directors) for a position that expired 09/30/08.

Lawrence Cultural Arts Commission:

One (1) vacancy for the unexpired position that was held by John Reeves and expires 01/31/12.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/09.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.

Board of Zoning Appeals/Sign Code Board of Appeals:

One (1) position, held by Mike Bowman, will expire 09/30/09. Mr. Bowman is eligible for reappointment to an additional term.

Building Code Board of Appeals:

One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment.

Community Commission on Homelessness:

Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

One (1) position, held by Wes Dahlberg, expires 12/31/09. Mr. Dahlberg is eligible for reappointment to an additional term.

Community Development Advisory Committee:

One (1) position, held by Harris, expires 09/30/09. Mr. Harris is eligible for reappointment to additional terms.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Human Relations Commission:

Two (2) positions, held by Barbara Hillmer and Teresa Wilke, expire 09/30/09. Both have served their consecutive second term and are not eligible for reappointment. One (1) position, held by Augelli, expires 09/30/09. Mr. Augelli does not wish to be reappointed to an additional term.

Lawrence Alliance:

Six (6) positions, held by Derritt, Cooper, Luckey, Safadi, Ney, and Haq, expire 09/30/09. All are eligible for reappointment to additional terms.

Public Transit Advisory Committee:

One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

Four (4) positions, held by Hyler, Schumm, Boley, and Moody, expire 12/31/09. All are eligible for reappointment to additional terms.

Sustainability Advisory Board:

Three (3) positions, held by Heckler, Cobb, and Routh, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

Two (2) positions, held by Brian Sifton and Sarah Hill-Nelson, expire 12/31/09. Both are eligible for reappointment to additional terms.