CITY
COMMISSION
MEETING AGENDA
March 24, 2009 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 03/19/09)
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Updates:
03/24/09 @ 12:00 p.m.
- Added correspondence from Michael Almon to Regular Agenda Item No. 2 – Horizon 2020, Chapter 7.
03/23/09 @ 3:10 p.m.
- Added correspondence to Consent Agenda Item No. 14 – Freenet right-of-way agreement.
- Removed permanently from consideration, Regular Agenda Item No. 1 – renaming of Missouri Street.
- Added correspondence to Regular Agenda Item No. 3 – local purchasing preferences.
- Updated the Future Agenda Items memo to include additional correspondence for the Climate Protection Task Force Plan.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Tuesday, March 24, 2009 as Friends of the Park/Friends of Stretch Day.
2. Proclaim Thursday, April 2, 2009 as KVC Celebrates 1,000 Adoptions.
3. Proclaim the week of April 19 – 25, 2009 as Lawrence Pride Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/03/09 and 03/10/09.
2. Receive minutes from various boards and commissions:
Public Health Board meeting of 01/12/09
Sister Cities Advisory Board meetings of 11/12/08, 12/10/08, and 01/14/09
Lawrence Cultural Arts Commission meetings of 01/14/09, 02/02/09, and 02/26/09
Board of Zoning Appeals meetings of 12/04/08 and 02/05/09
Community Development Advisory Committee meeting of 02/26/09
Community Commission on Homelessness meeting of 02/10/09
Board of Electrical Appeals meeting of 02/04/09
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Authorize the issuance of a purchase order to Johnson County for $70,875 for payment of continuing education classes for Lawrence licensed contractors who will attend training during the 2009 program year. Staff Memo
b) Authorize the purchase of computer laptops for the Fire/Medical Department, including the connectivity and maintenance/subscription agreements for ePCR and Firehouse Mobile Fire Inspection Software from various vendors for a total of $60,245. Staff Memo
c) Waive bidding requirements and authorize the purchase of ESRI software maintenance from ESRI through the State of Kansas purchasing contract for $35,584.38. Staff Memo
d) Waive bidding requirements and authorize the sole source purchase of Intellution Software maintenance from GE Fanuc Intelligent Platforms, Inc., c/o Industrial Network Systems for $38,320.55. Staff Memo
e) Set bid date of April 7, 2009 for City Bid No. B09022, Project No. PW0907, 2009 Overlay Program, Phase 1. Staff Memo & Attachments
6. Adopt on first reading, Ordinance No. 8381, allowing the temporary possession and consumption, of alcoholic liquor at the Lawrence Public Library during the Lawrence Public Library Foundation fundraiser on Sunday evening April 19, 2009. Staff Memo & Attachments
7. Adopt on second and final reading, Ordinance No. 8379, establishing the quorum of the City Commission at four (4) members.
8. Approve one year extension request for site plan SP-03-25-06 for Carnegie Library at the Northwest corner of 9th & Vermont Streets. Staff Memo Staff Report Site Plan
9. Approve Text Amendment TA-1-2-09, amending Section 20-1301 (t) to specifically identify the Director of Planning and Development Services as the Administrative Official Charged with Interpreting and Enforcing the Development Code and adopt on first reading, Ordinance No. 8376 for text amendment TA-1-2-09 to amend Section 20-1301 (t) of the Development Code. (PC Item 3; approved 7-0-1 on 2/23/09) Staff Report Incorporation By Reference PC Minutes
10. Authorize the Director of Legal Services, Toni Ramirez Wheeler to certify expenses in excess of $1,500 by the Lawrence Firefighters Relief Association. Staff Memo & Attachments
11. Authorize the Mayor to sign letters of support for a federal earmark request of $600,000 for a homeless shelter relocation submitted by the Lawrence Community Shelter, Inc. LCS Request Brownback Letter of Support Moore Letter of Support
12. Authorize payment to Jeanette R. Denton and Norma M. Jantz for acquisition of permanent sanitary sewer easements for $17,759. Staff Memo & Attachments
13. Receive and approve the Administrative Policy Manual for the Lawrence Cultural Arts Commission as recommended by the Lawrence Cultural Arts Commission. Staff Memo & Attachments
14. Approve right-of-way agreement with Freenet for the use of City right-of-way near the intersection of 23rd and Harper Streets. Staff Memo & Attachments Correspondence - Added 03/23/09
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Removed permanently from consideration. Staff Memo - Added 03/23/09 Consider
the renaming of Missouri Street, from 10 th to 11th Streets, in honor of Don Fambrough. Staff
Memo & Attachments Correspondence
ACTION: Adopt
on first reading, Ordinance
No. 8380, changing the name of Missouri Street from 10th Street
to 11th Street, to Fambrough Drive, if appropriate.
2. Reconsider Joint Ordinance No. 8283/County Resolution No. ______ approving CPA-2004-02, a Comprehensive Plan Amendment to Horizon 2020, Chapter 7: Industrial and Employment Related Land Use. (CC approved on 2nd Reading 2/10/09) PDS Staff Memo Legal Staff Memo Correspondence - Added 03/24/09
ACTION: Direct staff as appropriate.
3. Receive staff report regarding local purchasing preference policies. Staff Memo and Attachments Correspondence - Added 03/23/09
ACTION: Direct staff as appropriate.
4. Consider awarding bid for nine (9) police cars for the Police Department to Shawnee Mission Ford for $196,896. This item was deferred from the 03/10/09 City Commission meeting. Staff Memo
ACTION: Award bid for nine (9) police cars for the Police Department to Shawnee Mission Ford, if appropriate.
5. Consider authorizing the Mayor and Vice-Mayor to sign a letter to Burlington Northern Santa Fe (BNSF) requesting expeditious ownership transfer of the BNSF Depot to the City of Lawrence. Staff Memo & Attachments
ACTION: Authorize the Mayor and Vice-Mayor to sign a letter to BNSF requesting expeditious ownership transfer of the BNSF Depot to the City of Lawrence, if appropriate.
6. Conduct public hearing on proposed budget amendment providing for the 0.05% sales tax for transit. Staff Memo & Attachments Ordinance No. 8377 Staff Memo on Interfund Transfers
ACTION: Conduct public hearing and adopt on first reading, Ordinance No. 8377, amending the 2009 City of Lawrence adopted budget to include the 0.05% sales tax for transit, if appropriate.
7. Consider the adoption of economic development policies and cost benefit model. Staff Memo & Attachments
ACTION: Adopt the new economic development policy that governs cashlike incentives as well as tax abatements, and adopt the benefit-cost model as the official model for evaluating incentive proposals, if appropriate.
8. Receive City Auditor Audit follow-up report. Staff Memo & Attachments
ACTION: Receive report. Direct City Auditor to “close” audit recommendations A, B, and C, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 03/23/09
G. COMMISSION ITEMS:
At the conclusion of the meeting, the City Commission will recess the City Commission meeting. The City Commission will reconvene the meeting at 4:00 p.m. on Wednesday, March 25 in the City Commission Room and then will move into the City Manager’s Conference Room for the City Manager’s Evaluation.
H. CALENDAR: Meeting List
1. Establish possible date for City Commission study session with the Community Commission on Homelessness (CCH) to discuss an interim/temporary emergency shelter after May 1, 2009. Due to the Salvation Army closing its emergency shelter effective May 1, 2009, the CCH is requesting the study session be held before May 1, 2009.
§ Friends of the Park/Friends of Stretch Recognition Reception, Tuesday, March 24, 5:00 – 6:15 p.m. Location: Union Pacific Depot, 402 N. 2 nd Street.
§ City Manager’s Evaluation, Wednesday, March 25, 4:00 p.m. (Note: the Tuesday, March 24 City Commission Meeting will be recessed until 4:00 p.m. on March 25 when it will be reconvened and the City Commission will go into executive session for the City Manager’s Evaluation).
§ Public meeting on the future of Yankee Tank Dam (Wakarusa Watershed Dam #24), 7:00 p.m. Location: Wakarusa Watershed Joint District No. 35 office, 305 Maple, Overbrook, KS.
§ There will be a City Commission meeting on March 31 due to the March 17 meeting being canceled.
§ Kay Kent Excellence in Public Health Service Award, in conjunction with National Public Health Week Staff Appreciation, Wednesday, April 8, 12:00 – 1:00 p.m. Location: Community Health Facility, 200 Maine Street, Second Floor.
§ Friday, April 10, Police Recruit Graduation Ceremony, 6:00 p.m. (Social Hour), 6:45 p.m. (Invocation, dinner, and ceremony). Location: Maceli’s.
§ Celebration of 14 years of Leadership at the University of Kansas in honor of Bob Hemenway, Saturday, May 2, 3:00 p.m. Location: Lied Center
§ Lawrence Municipal Airport 80th Birthday Celebration, May 16, 10:00 a.m. – 4:00 p.m. Location: Lawrence Municipal Airport.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Plumbers and Pipe Fitters:
One position, held by Steve Burd, expires 04/30/09. Mr. Burd is eligible for reappointment to an additional term.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Mechanical Code Board of Appeals:
Two positions, Sparkes and Mohr, expire 03/31/09. Both are eligible for reappointment to additional terms.
One position, held by Ken McGovern, expires 04/30/09. Mr. McGovern is eligible for reappointment to an additional term.
One position, held by Terry Leibold, expires 04/30/09. Mr. Leibold is eligible for reappointment to an additional term.
Sales Tax Audit Committee:
The committee shall consist of five members who are all residents of the City. Two members shall serve an initial three year term, two members shall serve an initial two year term, and one member shall serve an initial one year term. After initial terms, committee members shall serve terms of three years.
Three positions, Ziegelmeyer, Woods and Miller, expire 04/30/09. Mr. Ziegelmeyer has served two consecutive terms and is not eligible for reappointment to an additional term. Mr. Woods and Mr. Miller are both eligible for reappointment to additional terms.