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CITY COMMISSION

MEETING AGENDA

March 10, 2009 - 6:35 p.m.

(Posted on webpage at 5:15 p.m. on 03/05/09)

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Updates:

03/09/09 @ 5:15 p.m.

Added a proclamation for the Twenty Second Annual Saint Patrick’s Day Parade to Section A.
Added revised City Commission meeting minutes of 02/24/09 to Consent Agenda Item No. 1.
Added correspondence to Regular Agenda Item No. 3 – RFQ for sanitary sewer and infrastructure at Lawrence Municipal Airport.
Made the following changes to the Future Agenda Items Memo:

Added to 03/31/09 – Consider request for City approvals and support of the Tour of Lawrence, a bicycling event Staff Memo & Attachments
Added an updated staff memo and correspondence to the renaming of Missouri Street item and move the item from 03/31/09 to be heard on 03/24/09.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Tuesday, March 17, 2009 as the day for the Twenty Second Annual Saint Patrick’s Day Parade.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 02/24/09 - Corrected 03/09/09. Staff Memo - Added 03/09/09

2. Receive minutes from various boards and commissions:

Traffic Safety Commission meeting of 02/02/09

Community Development Advisory Committee meeting of 2/12/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Award bid for nine (9) police cars for the Police Department to Shawnee Mission Ford for $196,896. Bid Memo

b) Award City Bid No. B09014, Project No. PW0904, 2009 Crack Seal Program to Missouri Pavement Maintenance, Inc. for $242,000. Staff Memo & Attachments

c) Set bid date of March 24, 2009 for City Bid No. B09019, Project No. PW0905, 2009 Curb and Gutter Replacement Program. Staff Memo & Attachments

d) Authorize Staff to advertise a Request for Proposals for Design and Construction Phase Engineering Services for Option 4 the replacement of the Waste Water Plant Administrative Building Heating, Ventilation and Air Conditioning (HVAC) system. Staff Memo

6. Adopt the following resolution(s):

a) Resolution No. 6821, authorizing the Mayor to sign Agreement 22-09 with the Secretary of Transportation for reimbursement of costs for the 2010 KLINK project, 23^rd Street (K-10), Haskell Avenue to the East City Limits. Staff Memo & Attachments

b) Resolution No. 6824, authorizing the issuance of general obligation bonds in the amount of $450,000 for the milling and overlay of 23^rd Street (K-10), Haskell Avenue to the East City Limits. This amount has been funded in the Capital Improvement Budget.

c) Resolution No. 6822, authorizing the Mayor to sign the application for the 2009 Emergency Shelter Grant from the City to the State of Kansas. Staff Memo & Attachments

d) Resolution No. 6823, setting a public hearing date of April 28, 2009, to discuss the condition of the dilapidated structure at 1207 E. 13^th Street and to consider declaring the structure unsafe and ordering its repair or removal within a specified period of time. Staff Memo & Attachments

e) Authorize the Mayor to execute resolutions of support and eligibility for the Transportation Enhancement projects, as authorized by the City Commission on March 3, 2009. This is a KDOT requirement due in KDOT offices on March 18, 2009.

7. Approve unanimous recommendation from the Traffic Safety Commission (TSC) for a trial installation of pavement markings at the shared-use path/driveway crossings along the south side of 6^th Street between Folks Road and K-10. The Bicycle Advisory Committee will report back after six months. TSC Minutes & Attachments - Item No. 5

8. Receive request from Lawrence-Douglas County Chapter of the Kansas Equality Coalition to revise Chapter X of the Human Rights Ordinance of the City Code to include gender identity as a protected category. Refer to staff and the Human Relations Commission for a report.

9. Receive letter from AT&T regarding the introduction of AT&T U-Verse TV Internet Protocol-based next generation video product to customers in Lawrence on or after April 1, 2009. City Letter to AT&T 08/18/08

10. Receive Downtown Lawrence, Inc., 2008 Fourth Quarter Report.

11. Authorize the Mayor to sign a Subordination Agreement for Gale Fleming, 204 N. Minnesota. Staff Memo

12. Approve as “signs of community interest,” a request from St. John the Evangelical Catholic Church to place temporary signs on church property at various time throughout 2009 promoting various church activities. Sample Signs

13. Authorize the publication of the proposed amendment to the 2009 Budget and establish March 24, 2009 as the public hearing date. Staff Memo & Attachments Ordinance No. 8377 Staff Memo on Interfund Transfers

14. Authorize the City Manager to sign a lease agreement with USD 497 for the use of baseball/softball diamonds at the Sport 2 Sport Complex at the cost of $4,800. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct public hearing and consider approving Site Plan SP-02-10-08, and the sidewalk dining and hospitality license, for Eighth Street Taproom, located at 801 New Hampshire Street. Submitted by Paul Werner Architects for Louise’s Inc., property owner of record. Staff Report Site Plan License Staff Memo

ACTION: Approve Site Plan (SP-02-10-08) and the sidewalk dining and hospitality license, subject to conditions, for a sidewalk hospitality area for Eighth Street Taproom, located at 801 New Hampshire Street, if appropriate.

2. Conduct public hearing to consider the vacation of 10’ of right-of-way of 12^th Street and the vacation of an unused 10’ utility easement along the northern boundary of Lot 1, Block 1, Delaware Commons Addition II, as requested by Tenants to Homeowners, Inc. Staff Memo & Attachments

ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.

3. Consider the issuance of a Request for Qualifications (RFQ) to allow the City to select an engineering firm for sanitary sewer and water infrastructure at the Lawrence Municipal Airport. Staff Memo & Attachments Correspondence - Added 03/09/09

ACTION: Authorize the issuance of a RFQ to allow the City to select an engineering firm for sanitary sewer and water infrastructure at the Lawrence Municipal Airport, if appropriate.

4. Receive staff memo regarding quorum ordinance requirements. Staff Memo & Attachments

ACTION: Adopt Ordinance on first reading, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 03/09/09

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

§ Retirement Reception for Engineer Dennis O’Bryon, Lawrence-Douglas County Fire/Medical, Thursday, March 12, 2:30 – 4:00 p.m. Location: Jayhawk Conference Room, Fire Station No. 5.

§ Lawrence-Douglas County Metropolitan Planning (MPO) Policy Board Meeting, Thursday, March 12, 4:00 – 5:30 p.m. Location: City Commission Room.

§ City Commission meeting for March 17 has been canceled due to Spring Break.

§ Friends of the Park/Friends of Stretch Recognition Reception, Tuesday, March 24, 5:00 – 6:15 p.m. Location: Union Pacific Depot, 402 N. 2^nd Street.

§ City Manager’s Evaluation, Wednesday, March 25, 4:00 p.m. (Note: the Tuesday, March 24 City Commission Meeting will be recessed until 4:00 p.m. on March 25 when it will be reconvened and the City Commission will go into executive session for the City Manager’s Evaluation).

§ There will be a City Commission meeting on March 31 due to the March 17 meeting being canceled.

§ Kay Kent Excellence in Public Health Service Award, in conjunction with National Public Health Week Staff Appreciation, Wednesday, April 8, 12:00 – 1:00 p.m. Location: Community Health Facility, 200 Maine Street, Second Floor.

§ Friday, April 10, Police Recruit Graduation Ceremony, 6:00 p.m. (Social Hour), 6:45 p.m. (Invocation, dinner, and ceremony). Location: Maceli’s.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Community Development Advisory Committee:

(Formerly known as Neighborhood Resources Advisory Committee:

Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.

Mechanical Code Board of Appeals:

Two positions, Sparkes and Mohr, expire 03/31/09. Both are eligible for reappointment to additional terms.

Sales Tax Audit Committee:

The committee shall consist of five members who are all residents of the City. Two members shall serve an initial three year term, two members shall serve an initial two year term, and one member shall serve an initial one year term. After initial terms, committee members shall serve terms of three years.