CITY
COMMISSION
MEETING AGENDA
January 20, 2009 - 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 01/15/09)
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Updates:
01/20/09 @ 2:00 p.m.
- Added to the Future Agenda Items Memo, “consideration of the potential impact of the proposed State of Kansas 2010 budget to local revenues and expenditures”, as an item to be considered in February.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim January 24 – 28, 2009 as the 150th Anniversary of John Brown’s Last Trip to Kansas.
2. Proclaim January as Everybody Counts Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 01/06/09.
2. Receive minutes from various boards and commissions:
Board of Zoning Appeals/Sign Code Board of Appeals meetings of 12/06/07, 02/07/08, 04/03/08, 05/01/08, 06/05/08, 07/10/08, 08/07/08, 09/04/08, 10/02/08, and 11/06/08
Lawrence Cultural Arts Commission meeting of 11/03/08
Board of Electrical Examiners & Appeals meeting of 10/01/08
Neighborhood Resources Advisory Committee meeting of 09/25/08
Community Commission on Homelessness meeting of 12/09/08
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Approve purchase of 2009 software maintenance from SunGard HTE for $89,180. Staff Memo
b) Waive bidding requirements and approve sole-source purchase of 15,435 pounds of Polymer Magnafloc 110L for the Utilities Department from CIBA Chemical for $36,580.95. Staff Memo
c) Waive bidding requirements and approve sole-source purchase of 8,800 pounds of Tramfloc 1110 Anti-Foamer Chemical for the Utilities Department from Tramfloc, Inc. for $18,040. Staff Memo
d) Waive bidding requirements and approve sole-source purchase of ACISS Case Management Software from ACISS Systems, Inc., for $40,000. Staff Memo
7. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 8361, adopting the 2009 edition of the Code of the City of Lawrence. 01/06/09 CC Mtg Staff Memo & Attachments
b) Ordinance No. 8367, ordering the condemnation of appropriate interests in real property for use by the City for the location, construction, operation and maintenance of a public sanitary sewer pump station, sanitary sewer main and equipment and facilities appurtenant thereto. 01/06/09 CC Mtg Staff Memo & Attachments
8. Adopt Resolution No. 6819, providing City approval for the request of Tenants to Homeowners, Inc. to receive low income housing tax credits from the Kansas Housing Resources Corporation (KHRC). Staff Memo & Attachments
9. Authorize the Mayor to sign the City/State Agreement for the Burroughs Creek Rail Trail Project, Project No. PW0829. Staff Memo & Attachments
10. Authorize the Mayor to sign a Subordination Agreement for Marilyn Figuieras, 2044 Emerald Drive. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider the following items related to the Lawrence SmartCode:
a) Consider adopting Text Amendment TA-11-24-07 regarding the Lawrence SmartCode and, Pursuant to the provisions of K.S.A. Chapter 12, Article 7, enacting a new Chapter 21 of the Code of the City of Lawrence, Kansas, establishing comprehensive zoning regulations and other land use regulations. Consider adopting Ordinance No. 8286 on first reading regarding TA-11-24-07 for the Lawrence SmartCode. (PC Item 15; approved 8-0 on 5/21/08) Lawrence SmartCode - Chapter 21 Staff Report This item was deferred from the January 6, 2009 City Commission Meeting. Staff Memo Draft SmartCode Incorporation By Reference
ACTION: Approve TA-11-24-07 regarding the Lawrence SmartCode and adopt on first reading, Ordinance No. 8286, if appropriate.
b) Consider adopting on first reading, Ordinance No. 8288, for Comprehensive Plan Amendment CPA-2007-6, to amend Horizon 2020 by creating Chapter 15 – Place Making to ensure proper comprehensive plan language is in place for the proposed Lawrence SmartCode in the City of Lawrence. (CPA-2007-6 approved by CC on 01/06/09) Incorporation By Reference
ACTION: Adopt on first reading, Ordinance No. 8288, amending Horizon 2020 by creating Chapter 15 – Place Making to ensure proper comprehensive plan language is in place for the proposed Lawrence SmartCode, if appropriate.
c) Consider adopting on first reading, Ordinance No. 8289, for Comprehensive Plan Amendment CPA-2007-7, to amend Horizon 2020, Chapter 14 Specific Plans, to add a reference to the Lawrence SmartCode Infill Plan. (CPA-2007-7 approved by CC on 01/06/09) Incorporation By Reference
ACTION: Adopt on first reading, Ordinance No. 8289, amending Horizon 2020 Chapter 14 – Specific Plans to add a reference to the Lawrence SmartCode Infill Plan, if appropriate.
2. Consider approving revised CPA-2004-02, a Comprehensive Plan Amendment to Horizon 2020, Chapter 7: Industrial and Employment Related Land Use and consider adopting on first reading, revised Joint City Ordinance No. 8283/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-2004-02) to Horizon 2020, Chapter 7. (Tabled from the 10/21/08 CC meeting, BoCC Approved 3-0 11/12/08, PC Approved 7-2 5/21/08) 11/20/08 Update Memo Draft Chapter Approved By County and PC 11/12/08 County Commission Memo Draft Chapter Discussed at 10/21/08 CC Meeting 05/21/08 PC Staff Report Board of DGCO Commission Meeting Minutes of 11/12/08
ACTION: Approve revised CPA-2004-02, an amendment to Chapter 7 of Horizon 2020 and adopt on first reading, Joint City Ordinance No. 8283/County Resolution No. ____, approving the amendment, if appropriate.
3. Consider changes recommended by the Eco2 Commission to be adopted into the Eco2 Plan for Douglas County. Plan with Changes
ACTION: Direct staff as appropriate.
4. Receive a status update on the Baldwin Woods Open Space Project. Eco2 Request
ACTION: Direct staff as appropriate.
5. Receive staff report on the structure at 617 W. 4th Street. Staff Memo
ACTION: Receive report; direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 01/20/09
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
§ Annual Chamber dinner, Friday, January 16, 6:00 p.m. Location: Holidome.
§ City offices will be closed on January 19, in observance of Martin Luther King, Jr. Day.
§ Peak Oil Task Force meeting, Tuesday, January 20, 4:30 p.m. Location: City Commission Room.
§ Deadline to file to run for City Commission, January 27, 12:00 p.m.
§ Joint City Commission, County Commission, and Chamber of Commerce Study Session, Tuesday, January 27, 4:00 – 6:00 p.m. Topic: Economic Development Issues and Policies. Location: City Commission Room.
§ Joint City Commission, County Commission, and Chamber of Commerce Study Session, Tuesday, February 3, 4:00 – 6:00 p.m. Topic: Economic Development Issues and Policies. Location: City Commission Room.
§ City Commission Study Session with the Community Development Advisory Committee, Tuesday, February 10, 5:30 p.m. Location: City Commission Room.
§ City offices will be closed on February 16, in observance of Presidents Day.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One position (Carpenter) expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Community Commission on Homelessness:
Four (4) positions, held by Collier, Hemphill, Mosely, and Knoche expired 12/31/08. All are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
One vacancy for the position held by Collier, expired 09/30/08. Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Six (6) positions expired 11/30/08. All are eligible for reappointment. Terms for this board are for two years from date of previous term.
Lawrence Bicycle Advisory Committee:
One vacancy for the un-expired position (Bishop) which expires 12/31/09. Terms for this board are for three years from date of previous term.
Lawrence Citizen Advisory Board:
One vacancy for the unexpired position (Leon) which expires 03/01/11. Terms for this board are for three years from date of previous term expiration.
Lawrence Cultural Arts Commission:
Three vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10. One vacancy for the unexpired position held by Jost which expires 01/31/11. Three positions, held by Dave Loewenstein, Evie Rapport, and John Reeves expire 01/31/09. Ms. Rapport does not wish to be reappointed to an additional term. Terms for this board are for three years from date of previous term expiration.
Parks & Recreation Advisory Board:
Two (2) positions, held by Bracciano and Muzzy, expired 12/31/08. Mr. Bracciano has served two consecutive terms and is not eligible for reappointment. Mr. Muzzy does not wish to be reappointed to an additional term. One (1) position, held by Barth, expired 12/31/08. Ms. Barth is eligible for reappointment to an additional term. Terms for this board are for four years from date of previous term expiration.
Public Transit Advisory Committee:
Two (2) positions, held by Hill and Miller, expired 12/31/08. Both are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term expiration.
Five (5) positions, held by Keel, Tsubaki, Ross, Ground, and Kennedy, expired 12/31/08. All are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term expiration.
Sustainability Advisory Board:
One (1) position, held by Poull, expired 12/31/08. Mr. Poull is eligible for reappointment to an additional term. Terms for this board are for three years from date of previous term expiration.