Lawrence Cultural Arts Commission

Minutes of November 3, 2008

McSwain Conference Room, Fire Station No. 5

 

Present: John Reeves, Chair; Matthew Herren, Secretary; Donna Griffin; Amy Kelly;  David Loewenstein;

             Jane Pennington; Evie Rapport, Immediate Past Chair

 

City Staff: Diane Stoddard, Assistant City Manager

 

Public: Marilyn Roy

 

A.  The meeting was called to order at 6:10 PM by the Chair, John Reeves.

 

B.  The Minutes of October 6, 2008 meeting were reviewed and it was noted that in Section E.2.F. “Roundtable” was misspelled.  Motion by Commissioner Griffin to approve minutes with correction was seconded by Commissioner Pennington.  Motion carried. 

 

 

C.  New Business

            1.  Persons interested in serving on LCAC

            A number of citizens have submitted letters to the Mayor with interest in serving on The Commission.  These letters have been circulated via email and Ms. Stoddard suggested that they be considered and that known parties be contacted.  Reeves will follow up and contact Mayor’s office. 

 

            2.  Review of Phoenix Awards Nominations

            Each member of Phoenix Awards Committee, (Reeves, Loewenstein, Pennington) introduced one-third of nominees and discussion ensued.  Conflicts of interest were disclosed and it was decided that Chair Reeves would not vote on one submission nominated by his wife.  Motion by Commissioner Rapport to limit awardees to residents of Lawrence/Douglas County is seconded by Commissioner Pennington.  Votes 3 aye, 4 nay.  Motion not carried.  A method of voting known as ‘dot polling’ is introduced by Chair Reeves.  In this method, adhesive dots are placed on sheets of paper with nominees’ names on them.  After each nominee was considered, dot polling took place, and the following Phoenix recipients were chosen and designated: Celia Smith, Visual Arts; Kevin Wilmott, Film; Barbara Brackman, Literary/Visual Arts; Mike Yoder, Photography; Eldon Tefft, Exceptional Artistic Achievement; Lee Chapman, Literary Arts; Annette Cook, Theatrical Arts; Anne Patterson, Educator in the Arts.  Motion by Reeves, seconded by Herren, carried unanimously.  Commissioner Loewenstein offered to contact awardees the following day. 

D.  Unfinished Business

 

1.  Draft Policy Manual.  Chair Reeves will email the final draft of the Policy Manual to Commissioners.  This will be revisited at the December LCAC Meeting.  

 

 

E.  Regular Agenda Items     

 

1.  Announcements from The Chair

            Chair Reeves welcomed Ms. Stoddard, Assistant City Manager, who introduced herself.  

           

2.  Subcommittee Reports         

A.  ODSE: Commissioner Griffin reported that final arrangements are being made with Doug Freed, Juror of 2009 ODSE.  Materials about the exhibit will soon be drafted, edited and printed. 

                       

B. Phoenix Awards: Commissioner Loewenstein is currently working on a complete inventory of Phoenix Awards, to be displayed at upcoming Awards Ceremony.

 

C.  Website: Commissioner Rapport reported that final corrections have been sent to Andrea Wertzberger.  A letter to KS Arts Commission in regard to the grant has been drafted and will be sent within the next week.  

 

D.  Fund-raising and Project Development: Nothing to report. 

 

E.  Grants/Workshops: Nothing to report.     

 

F.  Roundtable: Commissioner Pennington reported that a subcommittee has been formed within the Roundtable to design a relationship with the Arts Commission.  The November meeting has not yet taken place. 

 

 

After motion by Commissioner Pennington, seconded by Chair Reeves, Meeting was adjourned at 8:39  PM.

 

Respectfully submitted,

Matthew Herren, Secretary