Memorandum
City of Lawrence
Information Systems Department
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TO: |
David Corliss, City Manager |
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FROM: |
James Wisdom, Interim Information Systems Director |
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CC: |
Alan Landis, Purchasing Specialist Cynthia Boecker, Assistant City Manager Diane Stoddard, Assistant City Manager Jonathan Douglass, Assistant to the City Manager |
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DATE: |
January 12, 2009 |
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RE: |
January 20, 2009 Consent Agenda Item |
Please include the following item on the City Commission consent agenda for consideration at the January 20, 2008 meeting:
Approve expenditure to SunGard HTE for 2009 software maintenance.
Program History. The City of Lawrence uses computer software from SunGard HTE (Lake Mary, FL) for a variety of applications that serve all departments. Financial software used includes Budgeting and Accounting, Purchasing/Inventory, Business Licenses, Asset Management, Cash Receipts, Accounts Receivable, Payroll/Personnel, and Utility Billing. The Planning and Development Services division uses HTE software for Building Permits and Code Enforcement cases. Additionally, specialized HTE egov software is used for online utility billing and building permits as well as an interactive voice response (IVR) interface for providing account information via telephone. SunGard HTE charges an annual software maintenance fee to support software product improvements, software fixes, and general customer support.
Program Funding. Software maintenance fees are funded annually by the base budgets in the primary user departments. Because of the large number and variety of software applications in use, several accounts are used to fund the maintenance fees. Specifically funding would come from these sources:
|
Funding Source |
Account |
Amount |
|
General Fund Code Enforcement |
001-1032-532.33-06 |
1,596.40 |
|
General Fund Building Inspection |
001-1034-534.33-06 |
9,682.40 |
|
General Fund City Clerk |
001-1050-542.40-04 |
1,435.20 |
|
General Fund Fire & Medical |
001-2200-562.26-05 |
4,310.80 |
|
General Fund Information Systems |
001-1070-557.33-06 |
21,623.68 |
|
Water & Sewer Utility Billing |
501-1069-559.26-05 |
34,652.28 |
|
Water & Sewer Administration |
501-7100-580.26-05 |
3,285.36 |
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Residential Sanitation |
502-3510-571.26-05 |
5,475.60 |
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Commercial Sanitation |
502-3520-572.26-05 |
5,475.60 |
|
Storm Water Utility |
505-3900-579.26-09 |
1,642.68 |
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TOTAL Charges |
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$89,180.00 |
Action Request. Information Systems Department staff requests approval to fund SunGard HTE 2009 software maintenance in the amount of $89,180.00.