CITY
COMMISSION
MEETING AGENDA
December 2, 2008 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 11/26/08)
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Updates:
12/02/08 @ 3:30 p.m.
- Added correspondence to Regular Agenda Item No. 3 – sidewalk snow removal.
- Added staff powerpoint presentation to Regular Agenda Item No. 4 – K-10 & Farmer’s Turnpike.
- Added additional correspondence to Regular Agenda Item No 5 – West of K-10 Plan.
- Added a staff memo regarding history of primary election results and a staff memo regarding interpretation of HB 2307 to Regular Agenda Item No. 8 – Primary Election information.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of 2008 Excellence in Commerce winners.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 11/11/08.
2. Receive minutes from various boards and commissions:
Planning Commission meeting of 10/20-22/08
Mental Health Board meeting of 10/28/08
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Set bid opening date of December 16, 2008 for Bid B08091 Chemical Feed Pumps and associated equipment and Bid B08092 Chemical Storage Tanks and associated equipment for the Kaw WTP Disinfection Conversion Project. Staff Memo
b) Award construction contract for Bid B08086 – Kaw Water Treatment Plant Disinfection Conversion - to the low bidder, Midland Contractor’s Inc., for $237,200. Bid Memo & Attachment
c) Approve recommended bids for water treatment chemicals for 2009. Bid Memo & Attachments
d) Award contract for supplier of non-alcoholic beverages for both fountain operations and vending machines at all Lawrence Parks & Recreation Department locations for a five (5) year period to Pepsi-Cola General Bottlers, Inc. Staff Memo
e) Approve purchase from Eagle Software Inc. of a Dell EqualLogic storage area network for in-car digital video storage for $48,150 ($16,000 City funds and $32,150 grant funding); pursuant to September 2, 2008 City Commission authorization for police department in-car digital video system. Staff Memo
6. Adopt the following ordinance(s) on first reading:
a) Ordinance No. 8359, rezoning (Z-06-07-07) a tract of land 25.97 acres (approximately 31.296 acres with adjacent right-of-way) from PCD-2 (Planned Commercial Development) to PCD-[Bauer Farm] with modifications in the restrictions. The property is located at the NE corner, W 6th Street & Wakarusa Drive. (PC Item No. 4A; approved 7-1 on 7/23/07) Staff Memo Map of Area
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8347, levying transit sales taxes.
b) Ordinance No. 8348, levying infrastructure sales tax.
c) Ordinance No. 8349, establishing a Sales Tax Audit Committee.
d) Ordinance No. 8352, establishing the maximum assessments for improvements at 6th Street and Wakarusa Drive.
e) Ordinance No. 8351, establishing the maximum assessments for improvements at Stoneridge Drive and Kelly Drive.
8. Approve Special Use Permit, SUP-09-09-08, for Westside Plaza for addition of a healthcare office (oral surgery), located at 4811 Bob Billings Parkway. Submitted by Adam Williams, for NEK Management LLC, property owner of record. Adopt on first reading, Ordinance No. 8356, authorizing the Special Use Permit for Westside Plaza located at 4811 Bob Billings Parkway. (PC Item 2; approved 10-0 on 11/17/08) Staff Report Site Plan Map of Area PC Minutes
9. Approve Comprehensive Plan, CPA-2008-3, amending Chapter 6-Commercial Land Use – Inner-Neighborhood Commercial Uses to correct inconsistencies between the description in the comprehensive plan and the Land Development Code including location and an update as to where existing neighborhood commercial centers are located. Adopt on first reading, joint City Ordinance No. 8357/County Resolution No. ____, amending Chapter 6-Commercial Land Use – Inner-Neighborhood Commercial Centers for Comprehensive Plan, CPA-2008-3. (PC Item 3; approved 10-0 on 11/17/08) Staff Report Horizon 2020 - Chapter 6 Correspondence PC Minutes PC Resolution No. 2008-12
10. Approve Site Plan, SP-07-54-08, for outdoor dining at Teapouro, located at 712 Massachusetts Street and adopt on first reading, Ordinance No. 8353, allowing the possession and consumption of alcoholic beverages on the sidewalk dining and hospitality portion of City right-of-way. Submitted by Schneider and Associates for SJC VII, LLC, property owner of record. Staff Report Site Plan Map Sidewalk Dining Staff Memo & Attachment
11. Approve Site Plan, SP-08-76-08, for outdoor dining at Global Café, located at 820 Massachusetts Street and approve a sidewalk dining and hospitality license. Submitted by Kate Gonzalez for 820 Massachusetts, LLC, property owner of record. Staff Report Site Plan Map Sidewalk Dining Staff Memo
12. Authorize staff to negotiate an Engineering Services Agreement with Bartlett & West for Design and Construction Phase Engineering Services for the benefit district projects for sanitary sewer and water improvements to Bauer Brook Estates, City project Nos. 08S013 and 08W008. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider authorizing staff to submit a new bid for former Farmland Nitrogen facility. Staff Memo & Attachments
ACTION: Authorize staff to submit a new bid for the former Farmland Nitrogen facility, if appropriate.
2. Review items related to keeping of live fowl and domesticated hedgehogs. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
3. Consider changes to the sidewalk snow and ice removal ordinance. Staff Memo & Attachments Correspondence - Added 12/02/08
ACTION: Direct staff as appropriate.
4. Consider approving Comprehensive Plan Amendment, CPA-2008-9, amending Horizon 2020, Chapter 14 Specific Plans, to add a reference to and incorporate the K-10 & Farmer’s Turnpike Plan and consider adopting on first reading, joint City Ordinance No. 8358/County Resolution No. ____, amending Horizon 2020, Chapter 14 Specific Plans by approving and incorporating by reference, CPA-2008-9. (PC Item 4; approved 7-3 on 11/17/08) Staff Report PC Resolution No. 2008-06 K-10 & Farmer's Turnpike - Draft Plan Correspondence PC Minutes Powerpoint Presentation - Added 12/02/08
ACTION: Approve CPA-2008-9, a Comprehensive Plan Amendment to Horizon 2020, Chapter 14 Specific Plans and adopt on first reading, Joint City Ordinance No. 8358/County Resolution No. ____, if appropriate.
5. Consider approving Comprehensive Plan Amendment CPA-2008-6, amending Horizon 2020, Chapter 14 Specific Plans, to add a reference to and incorporate the West of K-10 Plan and consider adopting on first reading, Joint City Ordinance No. 8340/County Resolution No. ____, by approving and incorporating by reference, CPA-2008-6. (PC Item 5; approved 6-2 on 10/20/08) Staff Report PC Resolution No. 2008-11 September Correspondence to Planning Commission October Correspondence to Planning Commission 1st and 2nd Draft Correspondence PC Minutes Power Point Presentation Correspondence West of K-10 Plan Correspondence - Updated 12/02/08
ACTION: Approve CPA-2008-6, a Comprehensive Plan Amendment to Horizon 2020, Chapter 14 Specific Plans, and adopt on first reading, Joint City Ordinance No. 8340/County Resolution No. ____, if appropriate.
6. Receive draft 2009 Legislative Policy Statement. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
7. Consider adopting on first reading, Ordinance No. 8337, enacting eligibility requirements and qualifications for members of the governing body. Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 8337, enacting eligibility requirements and qualifications for members of the governing body, if appropriate.
8. Receive preliminary staff report on primary election issue. Staff Memo & Attachments Staff Memo (History of Primary Elections) - Added 12/02/08 Staff Memo (HB 2307) - Added 12/02/08
ACTION: Direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Adopt the 2009 Meeting Schedule. 2009 Meeting List
§ City offices will be closed November 27 and 28, 2008 in observance of the Thanksgiving holiday.
§ Kansas Bioscience Authority Community Stakeholders meeting, Tuesday, December 9, 2008, 12:00 – 1:30 p.m. Location: Lied Center – Seymour Gallery, 1600 Stewart Drive. Seating is limited and RSVP’s are required.
§ Mayor’s Climate Protection Task Force meeting, Monday, December 15, 2008 at 4:00 p.m. Location: City Commission Room.
§ Annual City employee holiday luncheon, Wednesday, December 17, 2008, 11:30 – 1:00 p.m. Location: Community Building, lower level.
§ The December 23, 2008 City Commission meeting has been canceled.
§ City offices will be closed Thursday, December 25, 2008 in observance of the Christmas Holiday.
§ The December 30, 2008 City Commission meeting will start at 9:00 a.m.
§ City offices will be closed Thursday, January 1, 2009 in observance of New Years Day.
§ 2009 Legislative Breakfast, Tuesday, January 6, 2009, 8:00 a.m. Location: Maceli’s.
§ Annual Chamber dinner, Friday, January 16, 2009, Time – TBD. Location: Holidome.
§ City offices will be closed on January 19, 2009 in observance of Martin Luther King, Jr. Day.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One position (Carpenter) expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Community Commission on Homelessness:
Four (4) positions, held by Collier, Hemphill, Mosely, and Knoche expire 12/31/08. All are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term.
Community Development Advisory Committee:
(Formerly known as Neighborhood Resources Advisory Committee:
One vacancy for the position held by Collier, expired 09/30/08. Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.
One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.
Six (6) positions expire 11/30/08. All are eligible for reappointment. Terms for this board are for two years from date of previous term.
Lawrence Bicycle Advisory Committee:
One vacancy for the un-expired position (Bishop) which expires 12/31/09. Terms for this board are for three years from date of previous term.
Lawrence Citizen Advisory Board:
One vacancy for the unexpired position (Leon) which expires 03/01/11. Terms for this board are for three years from date of previous term expiration.
Lawrence Cultural Arts Commission:
Three vacancies for the unexpired positions (Hatchett, King, and Vonholten) which expire 01/31/10. One vacancy for the unexpired position held by Jost which expires 01/31/11. Terms for this board are for three years from date of previous term expiration.
Parks & Recreation Advisory Board:
Two (2) positions, held by Bracciano and Muzzy, will become vacant 12/31/08. Mr. Bracciano has served two consecutive terms and is not eligible for reappointment. Mr. Muzzy does not wish to be reappointed to an additional term. One (1) position, held by Barth, expires 12/31/08. Ms. Barth is eligible for reappointment to an additional term. Terms for this board are for four years from date of previous term expiration.
Public Transit Advisory Committee:
Two (2) positions, held by Hill and Miller, expire 12/31/08. Both are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term expiration.
Five (5) positions, held by Keel, Tsubaki, Ross, Ground, and Kennedy, expire 12/31/08. All are eligible for reappointment to additional terms. Terms for this board are for three years from date of previous term expiration.
Sustainability Advisory Board:
One (1) position, held by Poull, expires 12/31/08. Mr. Poull is eligible for reappointment to an additional term. Terms for this board are for three years from date of previous term expiration.