CITY
COMMISSION
MEETING AGENDA
May 27, 2008 - 6:35 p.m.
(Posted on webpage at 5:15 p.m. on 05/22/08)
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Updates:
05/27/08 @ 11:30 a.m.
- Regular Agenda Item No. 3 – Airport Business Park – has been deferred at the applicant’s request.
05/23/08 @ 4:30 p.m.
- Added staff memo, site plan, and maps of the area to Regular Agenda Item No. 2 - Green Energy Gateway Fuel Station at 9th & Iowa Streets; and
- Added additional correspondence to Regular Agenda Item No. 3 – Airport Business Park.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim
Wednesday, May 28 as Hallmark
Appreciation Day.
B. CONSENT AGENDA:
NOTE: All matters
listed below on the Consent Agenda are considered under one motion and will be
enacted by one motion. There will be no
separate discussion on those items. If
discussion is desired, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve City Commission meeting minutes
from 05/13/08.
2. Receive minutes from
various boards and commissions:
Lawrence-DGCO
Metropolitan Planning Commission meetings of 02/25-27/08,
03/24-26/08,
and 04/21-23/08
Human Relations
Commission meeting of 02/20/08
3. Approve all claims. The list of approved claims will be posted to
the agenda the day after the City Commission meeting.
4. Approve licenses
as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Award bid for programmable logic
controller hardware to maintain the existing control system at the Wastewater
Treatment Plant to Logic, Inc. for $23,098.
Bid
Memo
b) Award bid for the supervisory control and
data acquisition software for the Kaw Water Treatment Plant to R. E. Pedrotti
for $68,065. Bid
Memo
c) Award bid for programmable logic
controller hardware for the Kaw Water Treatment Plant to Logic, Inc. for
$76,458.25. Bid
Memo
d) Award bid for one (1) trailer mounted
vacuum excavation machine for the Utilities Department to EH Wachs Company for
$44,285. Bid
Memo
e)
f) Approve Change Order No. 4 to the
construction contract with CAS Construction, LLC of the Phase II Clinton Water
Treatment Plant Expansion increasing the contract amount by $48,529.62 and
adjusting the completion dates by an additional 44 days. Staff
Memo & Attachments
g) Authorize the purchase of 74 water meters
from Midwest Meter for $42,733 in order to complete the 2008 Meter Change Out
Program. Staff
Memo
6. Adopt
the following ordinance(s) on second and final reading:
a) Ordinance
No. 8268, for Landmark
Designation, L-08-01-07, placing the structure located at
b) Ordinance
No. 8269, for Landmark
Designation, L-09-02-07, placing the structure located at 934 W 21st
Street on the Lawrence Register of Historic Places (public hearing conducted on
05/06/08).
c) Ordinance
No. 8271, rezoning approximately .39 acres (Z-02-06-08) from RM-12 D
(Multi-Dwelling Residential) to RS-7 (Single-Dwelling Residential). The
property is located at
d) Ordinance
No. 8276, authorizing the possession and consumption of alcoholic liquor at
the Lawrence Municipal Airport on Wednesday, June 11, 2008 from 5-8 p.m. for
the Lawrence Chamber of Commerce Mixer event hosted by the Airport Advisory
Board.
7. Adopt Resolution
No. 6769, for providing assistance to other jurisdictions during times of
disaster.
8. Approve, subject to conditions, SE-04-17-08, a Special Event
request for a downtown film festival located in the 900 Block of New Hampshire
Street, more specifically the southwest corner of 9th Street &
New Hampshire Street. Submitted by Downtown Lawrence Inc. Staff
Report
9. Approve as a “sign of community interest” a
request from Downtown Lawrence, Inc., to hang a banner on the north side of the
New Hampshire Street Parking Garage from June 2, 2008, through August 22, 2008,
to promote the Downtown Lawrence Film Festival. Staff
Memo & Attachments
10. Approve as a “sign of community
interest” a request from the Convention and Visitors Bureau to hang a banner on
the north side of the New Hampshire Street Parking Garage from May 28, 2008,
through June 15, 2008, advertising Lawrence Live. Staff
Memo & Attachments
11. Approve use of right-of-way permits to the
Convention and Visitors Bureau for the closure and use of North Park Street
from 4:00 p.m. – 10:30 p.m. daily from June 18-22, and the bagging of three
parking meters on the south side of 7th Street near Kentucky Street
from 6:00 a.m. June 18 through 5:00 p.m. June 22 for events associated with the
Kansas-Nebraska Chautauqua. Staff
Memo & Attachments
12. Authorize the City Manager to enter into a
license agreement with LFF, LLC to allow for the continuation of existing
parking within the right-of-way along the east side of
13. Authorize the expenditure of budgeted funds
for the renewal of public entity insurance coverage for the City of
C. CITY MANAGER’S REPORT: CM
Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed
to speak to any regular agenda item or give public comment after first being
recognized by the Mayor. Individuals are
asked to come to the microphone, sign in, and state their name and
address. Speakers should address all
comments/questions to the Commission.
D. REGULAR
AGENDA ITEMS:
1. Consider
adopting on first reading, Ordinance
No. 8275, establishing STOP signs at the four (4) traffic booth entrances
on the KU campus. Staff
Memo (from 05/06/08 CC Mtg) TSC
03/03/08 Minutes - Item #5 (from 05/06/08 CC Mtg) Attachments
(from 05/06/08 CC Mtg) 05/06/08
CC Mtg Minutes
ACTION: Adopt
Ordinance No. 8275 on first reading, if appropriate.
2. Presentation on Pilot Demonstration Project for the Green Energy Gateway Fuel Station located at 9th and Iowa Streets. Opening day is scheduled for June 30, 2008. Staff Memo - Added 05/23/08 Site Plan - Added 05/23/08 Maps of Area - Added 05/23/08
ACTION: Direct
staff as appropriate.
3. Item deferred at applicant’s request. Consideration of the following airport
industrial park annexation and rezoning items.
Because valid pro
Infrastructure
Cost Estimates/Financing Status Staff Memo of 11/13/07
North
Lawrence Drainage Staff Memo & Attachments
CRP
Position Paper Correspondence - Updated 05/23/08
Applicant
Economic Impact Study Applicant
Economic Impact Study - Table H
(a)
Consider approval of the requested annexation of
approximately 144.959 acres and direct staff to draft an ordinance for A-06-05-07, for Airport Business Park
No. 1, located at E 1500 Road and
ACTION: Approve
annexation of approximately 144.959 acres (A-06-05-07) for the Airport Business
Park No. 1, located at E. 1500 Road and
(b)
Consider approval of the requested rezoning and
direct staff to draft an ordinance for Z-06-09-07,
a request to rezone a tract of land approximately 99.31 acres, from A
(Agricultural) and B-2 (General Business) Districts to IL (Limited Industrial)
District with use restrictions. The property is located at the intersection of
E 1500 Road and
ACTION: Approve
requested rezoning of approximately 99.31 acres (Z-06-09-07) from A
(Agricultural) and B-2 (General Business) Districts to IL (Limited Industrial)
District with use restrictions and direct staff to draft an ordinance for
placement on a future agenda, if appropriate.
(c)
Consider
approval of the requested rezoning and direct staff to draft an ordinance for Z-06-10-07, a request to rezone a
tract of land approximately 43.48 acres, from A (Agricultural) and B-2 (General
Business) Districts to IL (Limited Industrial) District. The property is
located at the intersection of E 1500 Road and
ACTION: Approve
requested rezoning of approximately 43.48 acres (Z-06-10-07) from A
(Agricultural) and B-2 (General Business) Districts to IL (Limited Industrial)
District, and direct staff to draft an ordinance for placement on a future
agenda, if appropriate.
(d)
Consider
approval of the requested rezoning and direct staff to draft an ordinance for Z-06-11-07, a request to rezone a
tract of land approximately 26.22 acres, from A (Agricultural) & B-2
(General Business) Districts to IL-FP (Limited Industrial-Floodplain Overlay)
District. The property is located at the intersection of E 1500 Road and
ACTION: Approve
requested rezoning of approximately 26.22 acres (Z-06-11-07) from A (Agricultural)
and B-2 (General Business) Districts to IL-FP (Limited Industrial-Floodplain
Overlay) District, and direct staff to draft an ordinance for placement on a
future agenda, if appropriate.
(e)
Consider
accepting dedication of easements and rights-of-way for PP-06-07-07, a Preliminary Plat for
Airport Business Park No. 1, located at E 1500 Road & US Hwy 24/40. The
Planning Commission will also consider a number of waivers from the Development
Code with this request. Submitted by Landplan Engineering, for Roger Pine, Pine
Family Investments, LC, and Kathleen and Brian Pine, property owners of record.
(PC Item 16E; approved 6-1 on 10/24/07).
Staff
Report Plat
Map Revised
Conditions Revised
Conditions Letter to Applicant PC
Minutes
ACTION: Approve
dedication of easements and rights-of-way for PP-06-07-07, a Preliminary Plat
for Airport Business Park No. 1, located at E. 1500 Road and
4. Consider setting a bid date of June 24,
2008 for the construction of George Williams Way from 6th Street to
the north city limits, including streets, sidewalks, multi-use paths, storm
sewer, and waterline improvements. There
are two projects, Project #14-CP4-407(BD), George Williams Way, 6th
Street to Overland Drive, and Project 15-CP5-407(BD), George Williams Way,
Overland Drive to north city limits. Staff
Memo GWW
Improvements Plan
ACTION: Set
bid date of June 24, 2008 for the construction of George Williams Way, from 6th
Street to the north city limits, including streets, sidewalks, multi-use paths,
storm sewer, and waterline improvements, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff
Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting
List
§
Mayor’s Task Force on
Climate Protection meeting on May 27, 4:30 p.m.
Location: City Commission Room.
§
There is a public meeting on May 31, 2008, 9:00
a.m. – 12:00 p.m. entitled “Creating the Kaw Valley Regional Food System: Economic Impact for
§
K-10 Smart Corridor annual meeting and luncheon,
Friday, June 6, 2008 – 11:30 a.m. – 1:30 p.m.
Location: Shadow Glen Clubhouse
at Cedar Creek,
§
City Commission Study
Session, June 9, 3:00 – 5:00 p.m.
Location: TBD. Topic:
2009 Budget
§
City Commission Study
Session, June 17, 5:00 p.m.
Location: City Commission
Room. Topic: Lawrence-DGCO Bioscience Authority and DGCO
§
Opening Day Ceremony for
Pilot Demonstration Project for Green Energy Gateway Fuel Station, June 30,
2008. Location: 9th and Iowa Streets. More information will follow as it becomes
available.
§
City offices closed on
July 4 in observance of Independence Day.
§
City Commission Study
Session, July 14, 3:00 – 5:00 p.m.
Location: TBD. Topic:
2009 Budget.
§
July 29 City Commission
meeting cancelled due it being the fifth Tuesday of the month.
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*City Commission meeting dates are in black bold
print
I. CURRENT VACANCIES –
BOARDS/COMMISSIONS:
Listed below are existing and upcoming
vacancies on City of
Three (3) positions, held by
Bush, Stogsdill, and Bryant will expire 05/31/08. All are eligible for
reappointment to additional terms.
One (1) position, held by Jeff
Hardie, expires 03/31/08. Mr. Hardie does not wish to be reappointed to an
additional term. One (1) position, held by Oliver, expires 03/31/08. Mr. Oliver
has served two consecutive terms and is not eligible for reappointment to an
additional term
Douglas County Community Corrections
Advisory Board:
Two (2) positions, held by Lowe
and Amison, will expire 05/31/08. Neither one wishes to be reappointed to
additional terms.
One (1) vacancy (Board of
Directors) for the un-expired position held by Lisa Johnson, which expires
09/30/09.
One (1) position, held by Ron
Hurst, expires 04/30/08. Mr. Hurst does not wish to be reappointed to an
additional term.
One (1) position, held by Paul
Graves, expires 04/30/08. Mr. Graves has served two consecutive terms and is
not eligible for reappointment to an additional term.