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CITY COMMISSION

MEETING AGENDA

April 1, 2008 - 6:35 p.m.

(Posted on webpage at 5:45 p.m. on 03/27/08)

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Updates:

04/01/08 @ 2:15 p.m.:

Pulled Consent Agenda Item No. 14 - request from Headquarters Counseling Center for directional signs in the right of way as the event has been cancelled and the signs are no longer needed.

03/31/08 @ 3:50 p.m.

Added corrected memo to Consent Agenda Item No. 5-d, award of Comprehensive Housing Rehabilitation Program bids, changing an address from 224 E. 17^th Street Terrace to 2225 Barker Avenue.
Corrected the ordinance number on Consent Agenda Item No. 6-a, second reading of Ordinance No. 8233, rezoning approximately 15.171 acres (Z-10-26-07) from RSO (Single-Dwelling Residential Office) to RM15 (Multi-dwelling Residential). The property is located at 4000 West 24^th Place, Inverness Park Addition, west of Crossgate Drive and south of Clinton Parkway.
Added correspondence to Consent Agenda Item No. 6-f, second reading of Ordinance No. 8241, authorizing the City Manager to enter into an agreement with Aquila, Inc. to assign its franchise to Black Hills/Kansas Gas Company, LLC.

A. STATE OF CITY ADDRESS :

1. Mayor Hack will deliver the State of the City Address.

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the month of April, 2008 as Mathematics Awareness Month.

2. Proclaim the month of April, 2008 as Fair Housing Month.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 03/11/08.

2. Receive minutes from various boards and commissions:

Board of Plumbers and Pipe Fitters meeting of 09/19/07

Sustainability Advisory Board meetings of 01/09/08 and 02/13/08

Convention & Visitors Bureau Advisory Board meeting of 02/26/08

Mental Health Board meeting of 02/26/08

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Award bids for mowing service for the Parks and Recreation Department as indicated below. Total amount for all mowing services is $37,493. Bid Memo & Attachment

· District #1 - Vernon’s Lawn Mowing for $3,060;

· District #2 - Vernon’s Lawn Mowing for $8,500;

· District #3 - Rockn’C Lawn & Landscape for $5,400;

· District #1, Area #2 - Oasis Lawn Care for $9,600; and

· District #1, Area #3 - Oasis Lawn Care for $10,933

b) Award bids for mowing service for the Utilities Department as indicated below. Total amount for all mowing services is $67,648. Bid Memo & Attachment

· Wastewater Plant - Dupree Landscaping for $22,882;

· Lift Stations - Rockn’ C Lawn & Landscape for $24,140;

· Kaw Water Treatment Plant & Facilities - Dupree Landscaping for $12,636; and

· Clinton Water Treatment Plant - Harrell Lawn Care for $7,990.

c) Award bid for one (1) heavy duty crew cab and chassis with optional crane for the Utilities Department to Olathe Ford Sales for $83,999. Bid Memo

d) Award Comprehensive Housing Rehabilitation bids as indicated below. Bid Memo - Corrected 03/31/08

· 956 Lawrence Avenue - T & J Holdings for $ 10,600;

· 1729 Louisiana Street - Comet Corporation for $23,650; and

· ~~224 East 17^th Street~~ ~~Terrace~~ 2225 Barker Avenue - Reject bid, exceeds program limits of $25,000.

e) Authorize the City Manager to execute a contract agreement and purchase order with Duke’s Root Control, Inc., for $99,281.82 to complete the 2008 Chemical Root Control Program. Staff Memo

f) Award City Bid No. B08024, Overland Drive from Queens Road to Stoneridge Drive (Project No. 19-CP6-506(BD) and Stoneridge Drive from Overland Drive to 6^th Street (Project No. 25-CP8-806(BD) for street, storm sewer, and waterline improvements to R. D. Johnson Excavating, Inc. for $1,690,649.46. Bid Memo & Attachment

g) Award City Bid No. B08029, 2008 Crack Seal Program, Project No. 07-SR2-308(C), to Missouri Pavement Maintenance, Inc. for $226,500. Bid Memo & Attachment

h) Authorize a purchase order to ESRI for Geographic Information Systems software for $34,684.38 to continue the City’s use of ESRI software maintenance for the period of April 12, 2008 to April 11, 2009. Staff Memo

6. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8233 (corrected 03/31/08), rezoning approximately 15.171 acres (Z-10-26-07) from RSO (Single-Dwelling Residential Office) to RM15 (Multi-dwelling Residential). The property is located at 4000 West 24^th Place, Inverness Park Addition, west of Crossgate Drive and south of Clinton Parkway. (PC Item 4; approved 9-0 on 2/25/08. Rezoning approved by City Commission on 03/11/08.)

b) Ordinance No. 8242, approving a Special Use Permit at 714 Vermont, for a cabinet shop, which is “Limited Manufacturing & Production Business”. (PC Item 5; approved 9-0 on 2/25/08. Special Use Permit approved by City Commission on 03/11/08.)

c) Ordinance No. 8248 designating Ohio Street, 6^th Street to 9^th Street as a main Trafficway connecting link. (This item is related to Consent Agenda Item No. 7).

d) Joint City Ordinance No. 8243/County Resolution No. ____, regarding CPA-2007-8, CPA-2007-9, and CPA-2007-10.

e) Ordinance No. 8244 to amend Section 20-601 of the Development Code to revise setbacks for the IG District when abutting residential zoning districts.

f) Ordinance No. 8241, authorizing the City Manager to enter into an agreement with Aquila, Inc. to assign its franchise to Black Hills/Kansas Gas Company, LLC. (Please note, the ordinance originally had an incorrect ordinance number on it. This is the correct ordinance number). Correspondence - Added 03/31/08

7. Adopt Resolution No. 6761, authorizing the issuance of General Obligation Bonds in the amount of $150,000 for the brick street reconstruction of Ohio Street, 6^th Street to 8^th Street. (This item is related to Consent Agenda Item No. 6-c). Staff Memo & Attachment

8. Approve Special Event Permit, SE-03-08-08, for Jim Clark Motors auto tent sale to be held at 2727 Iowa Street from 9:00 am to 7:00 pm from April 17^th through the 19^th. Staff Report

9. Approve Text Amendment, TA-12-25-07, to various sections of Chapter 20 Development Code related to the definition of family in RS Districts. Initiated by Planning Commission on December 17, 2007. Adopt on first reading, Ordinance No. 8249, an ordinance providing for the amendment to various sections of Chapter 20 Development Code related to the definition of family in RS Districts. (PC Item 15; approved 7-0 on 2/27/08) Staff Report PC Minutes

10. Authorize staff to pursue the Assistance to Firefighters Grant (AFG) for personal protective equipment and an aerial ladder and authorize funding for twenty percent (20%) of the total cost ($56,420 for personal protective equipment and $300,000 for aerial ladder). City commitment for funding is not required until after notification of grant awards if the City is successful. Staff Memo

11. Authorize the City Manager to enter into an agreement with First Management, Inc., for a community grant for the purpose of the Fire Medical Departments’ Safety House residing. Staff Memo

12. Authorize the City Manager to enter into a lease agreement with Daily Angus Farm, LLP, for $175.50/acre/year, payable to the City for the lease of City property. Staff Memo

13. Receive correspondence from Lawrence Arts Commission requesting modifications to Resolution No. 5966 and Resolution No. 5015. Refer to staff for report. Staff Memo & Attachments

14. Approve as “signs of community interest” a request from Headquarters Counseling Center to place two (2) directional signs in the median at Clinton Parkway and Inverness Drive on April 26, 2008. Staff Memo & Attachment

15. Approve as “signs of community interest” a request from the Friends of the Lawrence Public Library to place signs advertising the used book sale between 6^th and 9^th Streets, between Massachusetts and Tennessee Streets on Friday, April 4 – Saturday, April 12. Staff Memo & Attachment

16. Approve as “signs of community interest” a request from the Lawrence Region Antique Automobile Club of America to temporarily erect directional and notification signs along 23^rd Street in the area of the Douglas County Fairgrounds. Staff Memo & Attachment

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Receive comments from Mayor Sue Hack.

2. Conduct election of Mayor.

Mayor Hack will receive nominations for Mayor. Nominations for Mayor will be closed. City Commissioners will vote for the position of Mayor.

3. Conduct election of Vice-Mayor.

The newly elected Mayor will receive nominations for Vice-Mayor. Nominations for Vice-Mayor will be closed. City Commissioners will vote for the position of Vice-Mayor.

4. Comments of Mayor and City Commissioners.

RECESS FOR APPROXIMATELY 20 MINUTES

5. Consider the following items related to the Oread Redevelopment Project:

a) Conduct public hearing regarding the Redevelopment Project Plan.

Staff Memo & Attachments

ACTION: Conduct public hearing. Adopt on first reading, Ordinance No. 8253 adopting the Oread Redevelopment Project Plan and adopt Resolution No. 6760, approving the Development Agreement, if appropriate.

b) Conduct public hearing on Oread Redevelopment Plan and the Creation of Transportation Development District.

ACTION: Conduct public hearing. Adopt on first reading, Ordinance No. 8254, creating a Transportation Development District and levying a Transportation Development District sales tax, if appropriate.

6. Consider approving, subject to conditions, SP-03-25-06, a site plan for improvements to the northwest corner of 9^th and Vermont Streets (Carnegie Library). Submitted by Peridian Group, Inc., for the City of Lawrence, property owner of record. Consider authorizing staff to proceed with bidding the project. Staff Memo & Attachments

ACTON: Approve, subject to conditions, SP-03-25-06, a site plan for improvements to the northwest corner of 9^th and Vermont Streets (Carnegie Library), and authorize staff to proceed with the next steps related to the construction of the Phase II improvements, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

§ Mayor’s Task Force on Climate Protection meeting on Tuesday, April 8, 4:30 p.m. Location: City Commission Room, First Floor, City Hall.

§ Public Incentives Review Committee meeting TENTATIVELY scheduled for Thursday, April 17 at 4:00 p.m. Location: City Commission Room, First Floor, City Hall.

§ City Commission meeting scheduled for April 22 has been cancelled.

§ City Commission Study Session, April 28, 2:30 – 5:00 p.m. Location: City Commission Room, First Floor, City Hall. Topics: 2009 Budget (2:30 – 4:00) and Community Commission on Homelessness (4:00 – 5:00).

§ City Commission meeting scheduled for April 29 has been reinstated.

§ Mayor’s Task Force on Climate Protection meeting on Tuesday, April 29, 4:30 p.m. Location: City Commission Room, First Floor, City Hall.

§ City Commission meetings with Department Heads regarding 2009 budget – May 21, 2:00 – 5:00 p.m. and May 22, 2:00 – 5:00 p.m. Location: City Commission Room, First Floor, City Hall.

§ City Commission Study Session, June 9, 3:00 – 5:00 p.m. Location: TBD. Topic: 2009 Budget

§ City Commission Study Session, July 14, 3:00 – 5:00 p.m. Location: TBD. Topic: 2009 Budget.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Electrical Appeals:

One (1) position, held by Jeff Hardie, expires 03/31/08. Mr. Hardie does not wish to be reappointed to an additional term. One (1) position, held by Oliver, expires 03/31/08. Mr. Oliver has served two consecutive terms and is not eligible for reappointment to an additional term.

Board of Plumbers and Pipe Fitters:

One (1) vacancy for the un-expired position held by Frank Lewis, which expires 04/30/09. One (1) position, held by Jim Carpenter, will expire 04/30/08. Mr. Carpenter is serving his second term and is not eligible for reappointment to an additional term.

Jayhawk Area Agency on Aging:

One (1) vacancy (Board of Directors) for the un-expired position held by Lisa Johnson, which expires 09/30/09.

Mechanical Board Code of Appeals:

One (1) position, held by Kevin Chaney, expires 03/31/08. Mr. Chaney is eligible for reappointment to an additional term.

Mental Health Board

One (1) position, held by Carol Hatton, expires 04/30/08. Ms. Hatton is eligible for reappointment to an additional term.

Public Library Board:

One (1) position, held by John Nalbandian, expires 04/30/08. Mr. Nalbandian has served two consecutive terms and is not eligible for reappointment to an additional term. One (1) position, held by Ron Hurst, expires 04/30/08. Mr. Hurst is eligible for reappointment to additional terms.

Traffic Safety Commission:

Two (2) positions, held by David Hamby and Richard Heckler, expire 04/30/08. Both are eligible for reappointment to additional terms. One (1) position, held by Paul Graves, expires 04/30/08. Mr. Graves has served two consecutive terms and is not eligible for reappointment to an additional term.

31^st Street Steering Committee

This committee will help develop recommendations regarding the construction of 31^st street from Haskell Avenue to O’Connell Road.