CITY
COMMISSION
STUDY SESSION AND
MEETING AGENDA
November 7, 2006 - 4:00 p.m.
(Posted on webpage at 4:45 p.m. on 11/02/06)
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A. Joint City/County Study Session on Subdivision regulations.
1. The City and County Commission will participate in a study session from 4:00 – 5:30 p.m. County Commissioners and staff will introduce the County recommended subdivision regulation and comprehensive plan amendments.
County Commission Meeting minutes of 10/18/06 - Added 11/07/06
County Access Management Home Resolution HR-06-10-7 - Added 11/07/06
(Attachments listed below in Section A were added on 11/03/06)
Comprehensive Plan Amendments:
Chapter 4 – H2020 Draft Text Amendments
Map 4-1 (Lawrence UGA Land Use Assessment Criteria)
Map 4-2 (Rural Area-Outside UGA Land Use Assessment Criteria)
Chapter 5 – H2020 Draft Text Amendments
Subdivision Regulation Amendments:
PC Recommended version subdivision regulations
County Commission approved version subdivision regs
B. Executive Session
1. Consider motion to recess into executive session for 45 minutes (5:30 – 6:15 p.m.) to discuss possible real estate acquisition. The justification for the executive session is to keep possible terms and conditions of real estate acquisition confidential at this time.
ACTION: Approve motion, if appropriate.
After a short break for dinner, the City Commission will resume in the Commission chambers at approximately 6:35 p.m.
C. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Friday, November 10 to be Celebrate Marine Corps Birthday.
2. Recognition of city employees who have served or are currently serving in the Armed Forces.
3. Proclaim Saturday, November 11 as Veterans Day.
4. Proclaim the month of November as National Home Care Month and National Hospice Month.
D. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 10/17/06.
2. Receive minutes from various boards and commissions:
Historic Resources Commission meetings of 07/20/06, 08/17/06, and 09/21/06
Mental Health Board meeting of 09/26/06
Lawrence-Douglas County Housing Authority meetings of 09/25/06 and 10/17/06
Planning Commission meetings of 09/25-27/06
Recycling & Resource Conservation Advisory Board meeting of 09/13/06
Board of Plumber and Gas Fitters Examiners meeting of 08/16/06
Uniform Building Code Board of Appeals meetings of 06/29/06 and 08/31/06
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Approve sale of surplus vehicles on Gov Deals. Staff Memo
b) Set bid date of November 28, 2006 for Phase I development of Sesquicentennial Plaza. Staff Memo
c) Set bid date of November 28, 2006 for the Comprehensive Rehabilitation Program projects at 1140 Pennsylvania Street and 1312 Summit Street.
d) Set bid date of December 5, 2006 for the Alvamar Area Sanitary Sewer Improvement Project. Staff Memo
e) Set bid date of December 5, 2006 for the Kaw Water Treatment Plant parking improvements. Staff Memo
f) Award bid for uniform rental and bulk facility service for the Public Works department to Aramark Uniform Service for $40,503.84 annually, with the option to renew. Bid Memo
g) Authorize the City Manager to execute the following property acquisition agreements for the Wakarusa Water Reclamation Facility: 1) 244 acres from Ken and Peggy Flaggler in the amount of $650,000; and 2) 191 acres from Norman and Ralph Leary in the amount of $505,000. Property Owner Map
6. Adopt on first reading, Ordinance No. 8047 adopting the codification of ordinances of the City of Lawrence as authorized by Ordinance 7879. Staff Memo
7. Adopt Joint County/Cities Resolution (Lawrence Resolution No. 6689) making certain amendments to the Resolution establishing Emergency Management Board as recommended by the Emergency Management Board. Summary of Changes
8. Accept dedication of easements and rights-of-way on the following plats:
a) PF-08-20-06: Final Plat for Joyce Addition. This proposed one lot industrial subdivision contains approximately .977 acres. The property is located at 912 North Iowa Street. Submitted by Grob Engineering Services, for John J. Joyce III, property owner of record. (Item No. 1B; PC approved 10-0 on 10/23/06) Staff Report Plat Map Map of Area PC Minutes
b) PF-09-24-06: Final Plat for Elaine Margaret Addition. The proposed six lot residential subdivision containing approximately one acre. The property is located on the NW corner of the intersection of Haskell Avenue and Anna Tappen Way. Submitted by Landplan Engineering, PA, for Grand Builders, property owner of record. (Item No. 2B; PC approved 10-0 on 10/23/06) Staff Report Plat Map PC Minutes
9. Authorize staff to apply for Preserve America’s Communities Program. Staff Memo & Attachments
10. Authorize staff to apply for Historic Preservation Fund Grants. Staff Memo
11. Authorize the Mayor to execute the Construction Engineering Services Agreement with the Kansas Department of Transportation for Project No. 36-CP12-704(S) Kasold Drive, Peterson Road to the KTA Bridge. Staff Memo
12. Authorize the elimination of the current “wave-down” policy for The T in favor of designated stops along all fixed-routes through-out the City upon completion of the installation of bus stop signs at proposed stops. Staff Memo
13. Authorize FTA Section 5309 earmark of $491,839 to be used towards addressing fixed-route vehicle replacement needs for the Lawrence Transit System. Staff Memo
14. Authorize the Mayor to sign Releases of Mortgage for Edna Campbell, 317 Elm Street and Lois Liebert, 510 Kansas Street. Staff Memo
15. Authorize the Mayor to sign a Subordination Agreement for Karen Parish, 2712 Bonanza. Staff Memo
16. Approve as “sign of community interest”, a sign for Centenary United Methodist Church and the Festival of Nativities. The sign will be placed in the right-of-way at the northeast corner of 2nd and Elm Streets from December 2 through December 17, 2006. Request
17. Authorize the Mayor to execute a performance agreement for a property tax abatement with PackerWare Corporation, a wholly owned subsidiary of Berry Plastics Corporation. Staff Memo & Attachments
E. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
F. REGULAR AGENDA ITEMS:
1. Consider approving, subject to conditions and use restrictions, PDP-08-08-06, a Preliminary Development Plan for Mercato. The plan proposes a mixed use development containing 337,700 square feet on 10 lots and approximately 45 acres. The property is generally described as being located North of Highway 40 and East of Highway K-10. Submitted by Landplan Engineering, P.A., for Kentucky Place, L.C., Venture Properties, Inc., Scottsdale Properties, L.C., JDS Kansas, L.C., and Tat Land Holding Co., L.C., property owners of record. (PC Item No. 14; PC Approved 9-1 on 9/27/06) Staff Memo Staff Report PDP Map PC Minutes Map of Area Commercial Design Standards Review Conditions Staff Memo Correspondence
ACTION: Approve, subject to conditions and use restrictions, PDP-08-08-06, if appropriate.
2. Receive staff recommendation concerning proposed construction of George Williams Way north and south of West 6th Street, including intersection improvements. Staff Memo & Attachments
ACTION: Authorize staff to prepare special assessment benefit district resolution, if appropriate.
3. Consider approving dedication of easements and rights-of-way on PF-06-15-06: Final Plat for Mercato Addition 1st Plat, North of Highway 40 & East of Highway K-10. This proposed residential lot contains approximately 49.995 acres. Submitted by Landplan Engineering, PA, for Kentucky Place, LC, property owner of record. (PC Item No. 3; PC approved 8-0 on 7/27/06) Deferred from the CC Agenda on 8/08/06. Staff Report Plat Map Map of Area PC Minutes
ACTION: Accept dedication of easements and rights-of-way on PF-06-15-06, if appropriate.
4. Consider authorize the City Manager to enter into contract negotiations with PlaceMakers to develop a Traditional Neighborhood Design (TND) style planning code. Staff Memo
ACTION: Authorize the City Manager to enter into contract negotiations, if appropriate.
G. PUBLIC COMMENT:
H. FUTURE AGENDA ITEMS: Staff Memo
I. COMMISSION ITEMS:
J. CALENDAR: 2006 Meeting List
REMINDERS:
§ SDAT Input and Work Sessions: (all are come and go sessions)
o Friday, November 3, 2006 – 3:30 – 5:30 p.m., Lawrence Arts Center, 940 New Hampshire. Topic: Team Report – Public Presentation.
§ Phoenix Awards Ceremony, November 5, 2006 at 2:00 p.m., Lawrence Arts Center
§ Presentation by Lisa Koch, Kansas Safe Routes to School Coordinator for KDOT, at the Pedestrian Advisory Committee meeting on Thursday, November 9, 2006 at 7:00 p.m. Location: Fire Station No. 5, Jayhawk Room.
§ City Commission Study Session on subdivision regulations is scheduled for Monday, November 13 from 4:00 - 5:30 p.m. Location: City Commission Room, First Floor, City Hall.
§ Employee Service Awards Reception/Ceremony - 5:00 - 6:30 p.m. Location: Atrium, Ground Level, City Hall.
§ City Offices will be closed on Thursday, November 23 and Friday, November 24, in observance of the Thanksgiving Holiday.
§ November 28, 2006, Tuesday, 5:00 to 6:00 p.m. City Commission study session with Douglas County and Chamber of Commerce representatives on economic development.
GOALS: Goals Document
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*City Commission meeting dates are in black bold print
K. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Contractor Licensing Board:
This is a new board that will have the responsibility of reviewing contractor licensing violations. The board shall, to the extent of qualified individuals willing to serve, consist of the following nine (9) members: One (1) certified building code official with City of Lawrence, one (1) licensed by State of Kansas as an architect, civil or professional engineer (3 year term) , one (1) licensed general contractor of employee of such contractor (4 year term), one (1) licensed building contractor or employee of such contractor (3 year term), one (1) licensed residential contractor or employee of such contractor (3 year term), one (1) general public representative (4 year term), one (1) licensed electrical contractor or employee of such contractor and be a member in good standing with the Board of Electrical Appeals (2 year term), one (1) licensed plumbing contractor or employee of such contractor and be a member in good standing with the Board of Plumbers and Pipe Fitters (2 year term), one (1) licensed mechanical contractor or employee of such contractor and be a member in good standing with the Board of Mechanical Appeals (2 year term).
Community Commission on Homelessness:
One (1) vacancy for the un-expired position held by Barbara Hogue, which expires 12/31/07.
Convention and Visitors Bureau Advisory Board:
One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry.
Lawrence-Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08.
One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/07.
Three (3) vacancies for the positions held by Robert Mikesic, Steven Ramirez, and Teresa Wilke that expired 09/30/06. All have served two consecutive terms and are not eligible for reappointment to additional terms.
There is one current vacancy on this board.
One (1) vacancy for the un-expired position held by Mary McCabe, which expires 01/31/07.
Mechanical Code Board of Appeals:
One (1) vacancy for the un-expired position, held by Frank Estrada, which expires 03/31/08.
Neighborhood Resources Advisory Committee:
One (1) vacancy for the position held by Janet Gerstner that expired 09/30/06.