CITY
COMMISSION
MEETING AGENDA
October 24, 2006 - 6:35 p.m.
(Posted on webpage at 5:30 p.m. on 10/19/06)
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Updates:
The following updates were made on 10/24/06 @ 2:00 p.m. to Regular Agenda Item No. 3 – 6th & Wakarusa Landuse items:
- Revised PC Minutes (revised by the Planning Commission on 10/23/06); and
- Correspondence from Lawrence Association of Neighborhoods
The following update was made on 10/23/06 @ 4:00 p.m.:
- PC Minutes were added to Regular Agenda Item No. 3 – 6th & Wakarusa Landuse Items.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Tuesday, October 31 as Halloween Beggars Night.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 10/10/06.
2. Receive minutes from various boards and commissions:
Hospital Board meeting of 09/20/06
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Authorize purchase of required takings from Elizabeth Spray Haehl, trustee of the Alice C. Spray Credit Trust for $33,500 and Janette McCullough, trustee of the Janette McCullough Living Trust for $17,900 for the Baldwin Creek pump station project. Staff Memo & Attachments
b) Award purchase of three (3) submersible sanitary sewerage pumps, including installation and startup, for the Utilities Department to Douglas Pump for $91,100. Bid Memo
c) Approve sale of surplus dump truck through Gov Deals. Staff Memo
d) Award 2006 Weatherization bids from the Neighborhood Resources Department to: Bid Memo
· Advanced Glass & Mirror (storm windows) for $32,222
· T & J Holdings, Inc., (weather-stripping) for $3,460
· Midwest Insulation (attic insulation) for $22,425
e) Authorize the City Manager to negotiate an engineering services contract with Black & Veatch to design the Stoneridge Elevated Water Storage Tank and site improvements. Staff Memo
f) Authorize the City Manager to enter into a design/build service contract with Burns & McDonnell/Garney LLC for $1,862,017 for the construction of the Yankee Tank Creek 2-1 & 2-2 Relief Gravity Interceptor projects. Staff Memo & Attachments
g) Approve change order for $14,112 for Riverfront parking garage and New Hampshire parking garage repair project, and provide five (5) additional calendar working days to Western Waterproofing, Inc. to perform additional work. Staff Memo
h) Approve amendment to Engineering Services Contract with Peridian Group, Inc. in the amount of $28,885 to include the eastbound right turn lane off K-10 onto O’Connell Road. Staff Memo & Attachments
i) Authorize City Manager to enter into a cooperative city/county agreement with R & R Communications, Inc., for fiber optic cable installation between City Hall and the Law Enforcement Center for $30,132.28 and $59/hour rock clause for the cooperative fiber optic project. Staff Memo
j) Authorize the City Manager to enter into negotiation with ETC Institute for a contract for services for completion of a citizen survey. The negotiated contract will be placed on a future City Commission agenda. Staff Memo & Attachments
7. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8044, annexing approximately nine acres (Pump Station No. 48 site, south of Turnpike). Staff Memo & Attachments
8. Accept revised easements on PF-07-18-06: Final Plat for Stephens-Noller Addition, a one lot industrial subdivision. The property is located on the SW corner of Research Park Drive & Bob Billings Parkway. Submitted by Landplan Engineering, for Mark Buhler, contract purchaser. Bob White Meadow, LP is the property owner of record. (PC Item No. 5; PC Approved 10-0 on 8/23/06). Staff Report Staff Memo Plat Map Correspondence
9. Approve, subject to conditions, SP-09-77-06: A site plan for 14 additional angled parking spaces within the W. 3rd Street right-of-way. Proposed location, along the north side of W. 3rd Street in front of the Kaw Water Treatment Facility, 720 W. 3rd Street. Submitted by City of Lawrence – Department of Utilities for the City of Lawrence, property owner of record. Staff Report Site Plans
10. Authorize the Mayor to sign a subordination agreement for Christine Lanier, 1812 Atherton Court. Staff Memo
11. Receive quarterly report from Bert Nash Mental Health Center regarding the Case Management Outreach Team. Quarterly Report
C. CITY MANAGER’S REPORT: CM Report
ADDRESSING THE COMMISSON: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive status report from Dan Boyle, Boyle and Associates, concerning City and University of Kansas transit study. Staff Memo
ACTION: Receive status report.
2. Receive staff report and summary of public comments. Consider authorizing Phase I – Development of “Greenbelt Park” (east of George Williams Way and Harvard Road). Staff Memo & Attachments Conservation Easement
ACTION: Authorize staff to proceed with Phase I improvements, if appropriate.
3. Consider the following items related to proposed development at the northwest corner of 6th Street and Wakarusa: PC Minutes - Added 10/23/06 REVISED PC Minutes - Added 10/24/06 LAN Correspondence - Added 10/24/06
Aerial Map Map of Area Correspondence Permitted Uses Transystems Letter WLNA Memo SCA Tree Analysis Letter Correspondence from Thompson Ramsdell & Qualseth, P.A. Law Offices Abeyance Agreement
a) Consider adopting findings of fact, approving rezoning requests, and authorize drafting of ordinances for placement on future agenda:
Z-06-16A-06: A request to rezone a tract of land approximately 2.21 acres, from PRD-2 (Planned Residential Development) to PCD-2 (Planned Commercial Development with revised use restrictions). The property is located at the intersection of 6th Street & Wakarusa, North side of Highway 40. Submitted by BFA, Inc, for 6Wak Land Investments, LLC, property owner of record. (PC Item 22A; approved 6-4 on 8/30/06) Staff Report
Z-06-16B-06: A request to rezone a tract of land approximately 15.8 acres, from PCD-2 (Planned Commercial Development with limited uses) to PCD-2 (Planned Commercial Development with revised use restrictions). The property is located at the intersection of 6th Street & Wakarusa, North side of Highway 40. Submitted by BFA, Inc, for 6Wak Land Investments, LLC, property owner of record. (PC Item 22B; approved 6-4 on 8/30/06) Staff Report
ACTION: Adopt findings of fact, approve rezoning requests, and authorize drafting of ordinances for placement on future agenda, if appropriate.
b) Consider, subject to conditions and use restrictions, PDP-06-06-06, a Preliminary Development Plan for Wal-Mart includes approximately 17.98 acres. The property is located at the NW intersection of 6th Street & Wakarusa Drive. The plan proposes approximately 121,500 square feet of commercial development. Submitted by BFA, Inc, for 6Wak Land Investments, LLC, property owner of record. (PC Item 22C; denied 5-5 on 8/30/06) Staff Report Conditions Exhibit Revised Market Study Memo Staff Memo Site Plan Utility Plan
Drawings & Graphics of proposed development:
Front Right View Front Wide View Rear Garden Center View Rear Right View Front View Grading Plan Landscaping Plan Notes
Material Area Plan Material Boards
ACTION: If the City Commission approves the Planning Commission action of denial, a majority vote of the City Commission is required.
If the City Commission seeks to override the Planning Commission action of denial and approve the development plan as submitted, a super-majority (4 or more) vote of the City Commission is required.
If the City Commission seeks to return the development plan, with comments, to the Planning Commission, a majority vote of the City Commission is required.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo
G. COMMISSION ITEMS:
H. CALENDAR: 2006 Meeting List
REMINDERS:
§ The October 31, 2006 City Commission meeting has been cancelled due to it being the fifth Tuesday of the month.
§ The annual Aquila luncheon meeting is scheduled for October 31, 2006, 12:00 – 1:30 p.m., Alvamar Country Club
§ SDAT Input and Work Sessions: (all are come and go sessions)
o Wednesday, November 1, 2006 – 9:45 a.m. – 12:00 p.m., City Commission Room, First Floor City Hall. Topic: Presentation of community issues.
o Wednesday, November 1, 2006 – 1:30 – 5:00 p.m., Eldridge Hotel, Crystal Ballroom. Topic: Talk in detail with SDAT Team Members
o Wednesday, November 1, 2006 – 6:30 – 8:30 p.m., City Commission Room, First Floor, City Hall. Topic: Community Public Input Meeting to discuss elements of sustainability: social, economic, and environmental.
o Thursday, November 2, 2006 – 8:00 a.m. – 12:00 p.m. Eldridge Hotel, Crystal Ballroom. Topic: Participate in Team Member Work Groups.
o Friday, November 3, 2006 – 3:30 – 5:30 p.m., Lawrence Arts Center, 940 New Hampshire. Topic: Team Report – Public Presentation.
§ City Offices will be closed on Thursday, November 23 and Friday, November 24, in observance of the Thanksgiving Holiday.
§ November 28, 2006, Tuesday, 5:00 to 6:00 p.m. City Commission study session with Douglas County and Chamber of Commerce representatives on economic development.
GOALS: Goals Document
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Contractor Licensing Board:
This is a new board that will have the responsibility of reviewing contractor licensing violations. The board shall, to the extent of qualified individuals willing to serve, consist of the following nine (9) members: One (1) certified building code official with City of Lawrence, one (1) licensed by State of Kansas as an architect, civil or professional engineer (3 year term) , one (1) licensed general contractor of employee of such contractor (4 year term), one (1) licensed building contractor or employee of such contractor (3 year term), one (1) licensed residential contractor or employee of such contractor (3 year term), one (1) general public representative (4 year term), one (1) licensed electrical contractor or employee of such contractor and be a member in good standing with the Board of Electrical Appeals (2 year term), one (1) licensed plumbing contractor or employee of such contractor and be a member in good standing with the Board of Plumbers and Pipe Fitters (2 year term), one (1) licensed mechanical contractor or employee of such contractor and be a member in good standing with the Board of Mechanical Appeals (2 year term).
Community Commission on Homelessness:
One (1) vacancy for the un-expired position held by Barbara Hogue, which expires 12/31/07.
Convention and Visitors Bureau Advisory Board:
One (1) vacancy for the position held by Ron Desch, which expired 07/01/06. This position is required to be held by someone in the hotel industry.
Lawrence-Douglas County Advocacy Council for Aging:
One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08.
One (1) vacancy for the un-expired position held by Loralee Stevens (Target Neighborhood) that expires 12/31/07.
Three (3) positions held by Robert Mikesic, Steven Ramirez, and Teresa Wilke expires 09/30/06. All have served two consecutive terms and are not eligible for reappointment to additional terms.
There is one current vacancy on this board.
One (1) vacancy for the un-expired position held by Mary McCabe, which expires 01/31/07.
Mechanical Code Board of Appeals:
One (1) vacancy for the un-expired position, held by Frank Estrada, which expires 03/31/08.
Neighborhood Resources Advisory Committee:
One (1) vacancy for the position held by Donna Duncan (East Lawrence Representative) which expired 09/30/06. One (1) vacancy for the position held by Janet Gerstner expired 09/30/06.