CITY COMMISSION

MEETING AGENDA

March 7, 2006 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 03/02/06)

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Updates:

03/06/06 @ 4:15 p.m. – Added correspondence from Richard Heckler regarding Regular Agenda Item No. 2 – Traffic Calming on 13th Street.

                                                                                     

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim Tuesday, March 7 as “FRIENDS OF THE PARK DAY.”

 

2.       Proclaim the week of March 6 – 12 as “NATIONAL PROBLEM GAMBLING AWARENESS WEEK.”

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Recycling and Resource Conservation Advisory Board meeting of 01/11/06

Mechanical Code Board of Appeals meeting of 12/19/05

Convention & Visitors Bureau Advisory Board meeting so 11/22/05 & 01/24/06

Lawrence-Douglas County Housing Authority Board meeting of 01/23/06

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.   Claims

 

3.       Approve licenses as recommended by the Department of Administrative Services.    Licenses Memo   

 

4.       Approve appointments as recommended by the Mayor.    Appointment Memo 

 

5.       Bid and purchase items:

 

a)       Authorize the purchase of property from Matt and Pamela Eales for the reconstruction of North Lawrence Pump Station No. 2, generally located at 570 Walnut Street, for $35,700.    Staff Memo & Attachments 

 

b)       Authorize the City Manager to execute a contract with Landplan Engineering for $14,500 for design of Sesquicentennial Point improvements.  Staff Memo & Correspondence

 

6.       Adopt the following ordinance(s) on first reading:

         

a)       Ordinance No. 7983, establishing the City Commission quorum at four commissioners.  Pursuant to Charter Ordinance No. 25, the City Commission quorum of four commissioners must be annually re-established by ordinance by March 31.  Four commission votes in favor of the quorum ordinance are required.

 

b)       Ordinance No. 7938, creating a city misdemeanor offense for possession of marijuana, as authorized by the City Commission on February 28, 2006.   Staff Memo

 

c)       Ordinance No. 7984, providing an additional exception to the prohibition against the possession of certain weapons (firearms range in Community Building) within or in close proximity to drinking establishments.   Staff Memo

 

7.       Adopt the following ordinance(s) on second and final reading:

 

a)       Approve Ordinance No. 7980, amending city code provisions governing cereal malt beverage licenses to comply with state law.   Staff Memo

 

8.       Adopt the following resolution(s):

 

a)       Resolution No. 6631, appointing Dennis “Boog” Highberger as the City’s designee to the Board of Directors of the Lawrence-Douglas County Biosciences Authority, Inc.   Memo from Mayor   By-Laws

 

b)       Resolution No. 6632, authorizing the Mayor to sign the application for the 2006 Emergency Shelter Grant from the City to the State of Kansas.  Staff Memo

 

9.       Accept dedication of easements and rights-of-way on PF-01-01-06: Final Plat for Mary’s Lake Addition. The property is generally described as being located north of 31st Street and east of Haskell Avenue. This proposed 39-lot single-family residential subdivision contains approximately 15.98 acres. Submitted by Landplan Engineering, P.A., for Mary’s Lake Properties, L.L.C., property owner of record.  (PC Item No. 2:  approved 9-0 on 2/16/06.)   Staff Report   Planning Dept. Map   Plat Map   PC Minutes  

 

10.     Approve, subject to conditions, SP-11-90-05: A site plan for an addition to the existing Lawrence High School located at 1901 Louisiana.  Submitted by Landplan Engineering for USD 497, property owner of record.   Staff Report   Site Plan

 

11.     Authorize City Manager to enter into a Memorandum of Agreement with Douglas County for GIS data acquisition and aerial photography (the City contribution is not to exceed $150,000).   Staff Memo

 

12.     Authorize the Mayor to sign a Release of Mortgage for Robert and Elizabeth Bond, 1713 E. 17th Street.   Staff Memo

 

13.     Approve as signs of community interest, the Friends of the Library Book Sale signs from 03/31/06 – 04/09/06.  Sign Request

 

14.     Receive the Utility Department 2005 Annual Report on System Development Charges. 

 

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report

 

 

ADDRESSING THE COMMISSON:           The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Consider approving, subject to conditions, UPR-09-06-05: A request to extend the Use Permitted upon Review for the Lawrence Community Shelter; 944 Kentucky/214 W. 10th Street [supercedes Lawrence Open Shelter (UPR-01-01-03) and Community Drop-In Center (UPR-10-11-99)]. This property is located at the northeast corner of Kentucky and W. 10th Streets. Submitted by Loring Henderson, Director of the Lawrence Community Shelter, with permission from James C. and Nancy R. Dunn, property owners of record.  (PC Item No. 17; approved 9-1 on 11/16/05.)  Note: This item was tabled for three months at the 12/13/05 City Commission meeting in order to allow the Community Commission on Homelessness to review and address the conditions of approval. A revised set of conditions of approval is attached.

CCH Recommendation Memo   Conditions Memo  150 Foot Buffer Map   12/13/05 CC Minutes  

 

December 13, 2005 City Commission Meeting Materials

 

ACTION:      Approve, subject to conditions, UPR-09-06-05, if appropriate.

 

 

2.       Receive Traffic Safety Commission (TSC) recommendation to construct traffic calming devices on 13th Street between Connecticut Street and Haskell Avenue.  Refer request to 2007 budget consideration process.    Staff Memo & Background Materials   Heckler Correspondence - Added 03/07/06

 

ACTION:      Receive TSC recommendation and refer request to 2007 budget consideration process, if appropriate.

 

 

3.       Receive recommendation from the Recycling and Resource Conservation Advisory Board concerning the U.S. Mayors’ Climate Protection Agreement and the Sierra Club’s Cool Cities program.  Memo & Attachments

 

ACTION:    Authorize Mayor to sign agreement, if appropriate.

 

 

4.       Receive 2005 Year End report.   Staff Memo & Attachments

 

ACTION:      Receive report.

 

 

5.       Consider authorizing the City Manager to proceed with the negotiation of a contract for a Performance Measurement System with Management Partners.  Commission will approve final contract.   Staff Memo & Attachments

 

ACTION:      Direct staff as appropriate.

 

 

 

E.         PUBLIC COMMENT:

 

 

D.        REGULAR AGENDA (CONT’D):

 

1.       Consider a motion to recess into executive session for 30 minutes the purposes of: 1) consultation with attorneys for the City for matters privileged under the attorney-client relationship, 2) discussion of possible acquisition of real estate. The justification for the executive session is keep confidential matters privileged under the attorney-client relationship and to keep possible terms of real estate acquisition confidential. The regular session of the Commission will resume in the Commission meeting room.

 

ACTION:      Approve motion, if appropriate.

 

 

 

F.         COMMISSION ITEMS:

 

 

G.        CALENDAR:    Meeting List

 

§         There is a joint City/County/USD497 study session scheduled for Wednesday, March 8 at 9:30 a.m.  Location:  City Commission Room, First Floor, City Hall.  Topic:  Growth.

 

§         There is a study session scheduled for Thursday, March 9 at 9:00 a.m. Location:  City Commission Room, First Floor, City Hall.  Topic:   Carnegie Building & Sidewalk Policy Discussion.

 

§         There is a joint study session with the Economic Development Board scheduled for Wednesday, March 15 at 9:00 a.m.  Location: Douglas County Courthouse, 1100 Massachusetts Street.  Topic: Funding Memo Discussion.

 

§         The City Commission meeting scheduled for Tuesday, March 21 has been cancelled due to spring break.

 

§         There is a recognition ceremony for participants in the SCP program out of Ft. Leavenworth, tentatively scheduled for Wednesday, March 29 at 10:00 a.m. at the Union Pacific Depot.  Details will be forthcoming.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


*City Commission meeting dates are in black bold print

 

 

H.        CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Board of Electrical Examiners & Appeals:

Two (2) positions (Frost & Beebe) eligible for reappointment to additional terms which will expire 03/01/09.

 

Convention & Visitors Bureau Advisory Board:

One vacancy for the un-expired position held by Stephen Horton, which will expire 07/01/07.  This position is required to be held by someone in the hotel industry.

 

Douglas County Advocacy Council for Aging:

One (1) vacancy for the un-expired position held by Frank Day that will expire 12/31/08, and one (1) vacancy for the un-expired position held by John Studdard that will expire 12/31/07.

 

Historic Resources Commission:

One (1) position (McKenzie) will expire 03/01/06.  Ms. McKenzie has served two consecutive terms and is not eligible for reappointment.  One (1) position (Hickam) will expire 03/01/06.  Mr. Hickam is eligible for reappointment to an additional term.

 

Lawrence Alliance:

There is one current vacancy on this board. 

 

Mechanical Code Board of Appeals:

Two (2) positions (Sparkes & Barrington) eligible for reappointment to additional terms that will expire 03/31/06.

 

Public Transit Advisory Committee:

Two (2) vacancies for the position held by Tabor and Stahmer that expired 12/31/05.