CITY COMMISSION

MEETING AGENDA

February 19, 2019 - 5:45 p.m.

(Posted on webpage at 4:45 p.m. on February 14, 2019)

City Commission Room, First Floor of City Hall

6 East 6^th Street

SilenceCell

The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

Updates:

02/19/19 @ 1:30 p.m.:

· Deferred Consent Agenda Items 6 (a) and 6 (b) for staff revision. This item will return to the City Commission for consideration on March 5, 2019;

· Updated Correspondence, added the Lawrence Listens Survey, and added the PowerPoint Presentation to Regular Agenda Item No. 2 - Consider adopting on first reading, Ordinance No. 9566, requiring liquor and cereal malt beverage licensees to participate in sexual violence training;

· Updated Correspondence and added the PowerPoint Presentation to Regular Agenda Item No. 3 - Receive an update on Ordinance No. 9615 pertaining to the regulation of animals; and

· Updated the City Manager’s Report.

02/15/19 @ 3:10 p.m.:

· Added Correspondence to Regular Agenda Item No. 3 - Receive an update on Ordinance No. 9615 pertaining to the regulation of animals.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A.	RECOGNITION/PROCLAMATION/PRESENTATION:

1.	Presentation of the Honor in Procurement Award by the Center for Procurement Excellence. Announcement

CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

1.	Approve City Commission meeting minutes from 02/12/19.

2.	Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

3.	Approve licenses as recommended by the City Clerk’s Office.

4.	Approve appointments as recommended by the Mayor.

5.	Bid and purchase items

	a)	Approve budget enhancements for the 2018 ADA Sidewalk and Ramp Project (2018 CIP# CI09) and 2017 CDBG Ramp and Haskell Pedestrian Crossing Project (2017 CIP# PW17E7) by allocating $200,000 from the 2019 Bike/Ped Program (CIP# CI09) and increasing CDBG funding by $37,000. Waive the requirement to rebid Bid No. B1900 for 2018 ADA Sidewalks and Ramps and 2017 CDBG Ramps and Haskell Pedestrian Crossing projects and award bid to Phoenix Concrete and Underground, LLC in an amount of $550,456.28, which upon City Engineer review is confirmed to be a responsive bid. Bid Memo & Attachments

	b)	Award Bid No. B1903 for janitorial services for several divisions throughout the City of Lawrence, to Services Systems, in the amount of $177,192.00. Bid Memo & Attachments

	c)	Authorize the City Manager to execute Supplemental Agreement No. 1 to the Engineering Services Agreement with GHD Inc., for the Farmland Remediation Project, in the amount of $143,738.00. Staff Memo & Attachments

6.	Adopt on first reading, the follow ordinances:

	a)	~~Ordinance No. 9647 prohibiting the possession of glass bottles and other glass containers in the downtown district during specified hours. Staff Memo & Attachments~~ Deferred for staff revision. This item will return to the City Commission for consideration on March 5, 2019.

	b)	~~Ordinance No. 9651, prohibiting access to rooftops along Massachusetts Street during specified dates and times. Staff Memo & Attachments~~ Deferred for staff revision. This item will return to the City Commission for consideration on March 5, 2019.

7.	Adopt on second and final reading, Ordinance No. 9638, allowing the sale, possession and consumption of alcohol on the 800 block of Pennsylvania and the 600 block of E. 8th Street (New Jersey St. to Delaware St.) on Saturday May 4, 2019 from 4:00 P.M. to 10:00 P.M. associated with 2019 Kansas Food Truck Festival event.

8.	Approve a Special Use Permit, SUP-18-00556, for a non-owner occupied short-term rental located at 508 Florida Street in RM24 (Multi-Dwelling Residential) Zoning District and adopt on first reading, Ordinance No. 9640. Submitted by Carrie Jackson on behalf of Jose Velasco, property owner of record. (PC Item 9; approved 9-0 on 1/23/19) Staff Memo & Attachments

9.	Approve a Special Use Permit, SUP-18-00563, for a non-owner occupied short-term rental located at 815 Alabama Street in RS5 (Single-Dwelling Residential) Zoning District and adopt on first reading, Ordinance No. 9641. Submitted by Angela Nascimento on behalf of William Price, property owner of record. (PC Item 10; approved 9-0 on 1/23/19) Staff Memo & Attachments

10.	Approve a Special Event Permit, SE-19-00050, for Kaw Valley Greenhouses at 2300 Louisiana Street from March 24, 2019 to June 30, 2019. Submitted by Kaw Valley Greenhouses Inc on behalf of Hillcrest Foods, Inc. for 2300 Louisiana Co LLC, property owner of record. Staff Memo & Attachments

11.	Receive letter from the Historic Resources Commission about the need for design guidelines for East Lawrence. Staff Memo & Attachments

12.	Receive the Planning and Development Services 2018 Year End Revenue and Expenditure Report for the Regulation of Building Permit Activity, pursuant to Chapter 5, Article 5-174 of the City Code. Staff Memo & Attachments

13.	Authorize letter of City support and permission for the Douglas County Historical Society to submit a grant application on behalf of the City of Lawrence to the Douglas County Heritage Grant program for signage at the Grover Barn Underground Railroad site, a city facility located at 2819 Stonebarn Terrace. Staff Memo & Attachments

14.	Receive 2018 Annual Report from the Affordable Housing Advisory Board.


C.	PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D.	REGULAR AGENDA ITEMS:

1.	Conduct a public hearing to consider a vacation request submitted on behalf of Kurt K. Look and Melissa C. Moore, to vacate a platted reserved right to locate, construct and maintain pipes for sewerage purposes across 1513 Crescent Road, executing the Kansas Bill of Sale for the new service lateral to the property owner and approving the Order of Vacation. Staff Memo & Attachments

	ACTION:		Conduct public hearing, approve Order of Vacation, and execute the Kansas Bill of Sale, if appropriate.

2.	Consider adopting on first reading, Ordinance No. 9566, requiring liquor and cereal malt beverage licensees to participate in sexual violence training. Staff Memo & Attachments - updated 02/19/19 PowerPoint Presentation - added 02/19/19

	ACTION:		Adopt on first reading, Ordinance No. 9566, if appropriate.

3.	Receive an update on Ordinance No. 9615 pertaining to the regulation of animals. Staff Memo & Attachments Correspondence - updated 02/25/19 PowerPoint Presentation – added 02/19/19 Presentation from Lawrence Human Society

	ACTION:		Receive update and direct staff as appropriate.

4.	Consider the following items related to the North Mass Redevelopment Project:

	a)	Consider approving a request to rezone, Z-18-00505, approximately 16.116 acres from OS (Open Space) District, CS (Strip Commercial) District, & IG (General Industrial) District to CD-PD (Downtown Commercial with Planned Development Overlay) District, and to affirm the findings for publication of Comprehensive Plan Amendment, CPA-11-8-11, expanding the identified boundaries of Downtown Lawrence, located at 311, 317, 401, 409, 415, 501, and 505 N. 2nd Street and adopt on first reading, Ordinance No. 9622, Ordinance No. 9623, and Ordinance No. 9624. Submitted by Paul Werner Architects on behalf of Abfield Investments LLC, City of Lawrence, Douglas County Kaw Drainage District, D&D Rentals of Lawrence LLC, Exchange Holdings LLC, HDD of Lawrence LLC, Kaw River Estates LLC, Patience LLC, Loosehead Investments LLC, and Riverfront Properties of Lawrence LLC, property owners of record. (PC Item 2A; approved 9-1 on 12/19/18) Commissioners will need to declare Ex Parte Communications. A protest petition was not submitted for this application. Staff Memo & Attachments - Updated 02/25/19

	ACTION:		Approve rezoning (Z-18-00505) 16.116 acres from OS, CS, & IG to CD-PD, affirm the findings for publication of Comprehensive Plan Amendment, CPA-11-8-11, and adopt on first reading, Ordinance No. 9622, Ordinance No. 9623, and Ordinance No. 9624, if appropriate.

	b)	Consider approving a Preliminary Development Plan, PDP-18-00506, for North Lawrence Riverfront, located at 311, 317, 401, 409, 415, 501, and 505 N. 2^nd Street. The project includes multiple phases and mixed residential and commercial development. Submitted by Paul Werner Architects on behalf of Abfield Investments LLC, City of Lawrence, Douglas County Kaw Drainage District, D&D Rentals of Lawrence LLC, Exchange Holdings LLC, HDD of Lawrence LLC, Kaw River Estates LLC, Patience LLC, Loosehead Investments LLC, and Riverfront Properties of Lawrence LLC, property owners of record. (PC Item 2C; approved 10-0 on 12/19/18) Staff Memo & Attachments

	ACTION:		Approve a Preliminary Development Plan, PDP-18-00506, for North Lawrence Riverfront, located at 311, 317, 401, 409, 415, 501, and 505 N. 2^nd Street, if appropriate.

5.	Continue discussion from the November 20, 2018 City Commission meeting regarding the Community Development Advisory Committee, Affordable Housing Advisory Board, and the Social Service Funding Advisory Board. Staff Memo & Attachments

	ACTION:		Adopt on first reading, Ordinance No. 9648, dissolving the Community Development Advisory Committee, effective June 30, 2019 and repealing an outdated version of the Citizen Participation Plan; and adopt on first reading, Ordinance No. 9650, adding responsibilities to the Affordable Housing Advisory Board regarding recommendations of HOME investment partnership fund allocations, currently a responsibility of the Community Development Advisory Committee, if appropriate.

6.	Consider approving recommended changes to the City Commission Meeting Agenda outline. Staff Memo

	ACTION:		Approve recommended changes, if appropriate.


E.	COMMISSION ITEMS:


F.	CITY MANAGER’S REPORT: Report & Attachments - updated 02/19/19

CALENDAR: Meeting List

City offices closed Monday, February 18, in observance of Presidents’ Day.

Santa Fe Station Rededication event, Friday, February 22, 4:00 p.m., 413 E. 7^th Street.

March 12 City Commission meeting has been reinstated and will begin at 4:00 p.m. and is an executive session only.


H.	BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals
One vacancy for a position that expires 09/30/20.

Douglas County Food Policy Council
Two vacancies for positions that would expire 12/31/20.

Historic Resources Commission
Three positions are due to expire 03/01/19. Two positions, one designated for a Historian and one designated for an Architect, are eligible for reappointment to additional terms. One position, designated for an Architect, will become vacant.

Public Health Board
One position is due to expire 03/31/19 and is eligible for reappointment to an additional term.

Public Transit Advisory Committee
One vacancy for a position that expires 12/31/19 and is designated for the KU on Wheels Representative.

Sales Tax Audit Committee
One position is due to expire 04/30/19 and is not eligible for reappointment to additional terms.

Sustainability Advisory Board
Two vacancies for positions that expire 12/31/19. An additional position that expires 12/31/21 will become vacant after February.