CITY COMMISSION

MEETING AGENDA

December 11, 2018 - 5:45 p.m.

(Posted on webpage at 4:40 p.m. on 12/06/18)

City Commission Room, First Floor of City Hall

6 East 6^th Street

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The City Commission reserves the right to amend, supplement, or re-order

the agenda during the meeting.

Updates:

12/11/18 @ 4:10 p.m.:

· Regarding Regular Agenda Item No. 1(a):

o Added revised redline draft Ordinance 9615 and clean draft Ordinance No. 9615;

o Added staff PowerPoint presentation; and

o Added Humane Society PowerPoint presentation.

· Added Lawrence Community Shelter PowerPoint presentation to Work Session Item No. 1.

12/11/18 @ 12:50 p.m.

· Corrected the Resolution No. in Consent Agenda Item No. 8; and

· Added additional correspondence to Regular Agenda Item No. 1(a) – Consider adopting on first reading, Ordinance No. 9615, pertaining to the regulation of animals.

12/10/18 @ 4:30 p.m.:

· Added correspondence to Regular Agenda Item No. 1(a) - Consider adopting on first reading, Ordinance No. 9615, pertaining to the regulation of animals; and

· Updated the staff memo and added the proposed Animal Sheltering Service Agreement to Regular Agenda Item No. 1(b) - Consider authorizing the City Manager to enter into an agreement with the Lawrence Humane Society for animal sheltering services.

12/07/18 @ 3:15 p.m.:

· Updated Consent Agenda Item No. 2 by removing the Aviation Advisory Board minutes of 10/11/18.

In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.

A.	RECOGNITION/PROCLAMATION/PRESENTATION:

1.	None.

B.	CONSENT AGENDA: Play Video >
Moved by Commissioner Ananda, seconded by Commissioner Herbert, to approve the consent agenda as below. Motion carried unanimously. Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Members of the public wishing to speak to an item that has been pulled off the Consent Agenda will be limited to three (3) minutes for comments.

1.	Approve City Commission meeting minutes from 12/04/18.

2.	Receive minutes from various boards and commissions:

	~~Aviation Advisory Board meeting of 10/11/18~~
	Transportation Commission meetings of 10/01/18 and 10/17/18

3.	Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.

4.	Approve licenses as recommended by the City Clerk’s Office.

5.	Approve appointments as recommended by the Mayor.

6.	Bid and purchase items

	a)	Approve the purchase of one (1) 3680XP Recycler from Bobcat of Columbia, in the amount of $526,858.56, as part of the 2019 CIP (PW19SW1CIP) replacement schedule. Staff Memo & Attachments

	b)	Approve purchase order for $515,000 to Kansas Water Office for annual Clinton Water Plant raw water purchases pursuant to Water Purchase Contracts No. 90-5 and 77-1. Staff Memo

7.	Adopt on second and final reading, the following traffic code ordinances: Ordinance Summary Matrix No. 9576, No. 9577, No. 9578, No. 9579, No. 9580, No. 9581, No. 9582, No. 9583, No. 9584, No. 9585, No. 9586, No. 9587, No. 9588, No. 9589, No. 9590, No. 9591, No. 9592, No. 9593, No. 9594, No. 9595, No. 9596, No. 9597, No. 9598, No. 9599, No. 9600, No. 9601, No. 9602, No. 9603, No. 9604, No. 9605, No. 9606, and No. 9609.

8.	Adopt Resolution No. 7277 ~~7171~~, authorizing the City to invest certain city funds in accordance with State Law governing the investment of public funds. Staff Memo & Attachments - updated 12/11/18

9.	Authorize the City Manager to execute an agreement with Tenants to Homeowners, Inc. to provide $30,000 in Housing Trust Funds to match a State of Kansas HOME Investment Partnership grant for a three-unit rental development located at 1346-1350 Maple Lane as previously approved by the City Commission and recommended by the Affordable Housing Advisory Board. Staff Memo & Attachments

10.	Authorize the Mayor to sign a Release of Mortgage for Kiley D. Bost and Mary G. Bost, 832 Locust Street. Staff Memo


C.	PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues, except those scheduled on the consent agenda or regular agenda portions of the agenda, after first being recognized by the Mayor. Each person will be limited to three (3) minutes for public comment. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D.	REGULAR AGENDA ITEMS:

1.	Consider the following items related to animal control:

	a)	Consider adopting on first reading, Ordinance No. 9615, pertaining to the regulation of animals. Staff Memo & Attachments - Updated 12/11/18 Play Video > Correspondence - updated 12/11/18 Staff PowerPoint Presentation - Added 12/11/18 LHS PowerPoint Presentation – Added 12/11/18

	ACTION:		Adopt on first reading, Ordinance No. 9615, pertaining to the regulation of animals, if appropriate.
Moved by Commissioner Herbert, seconded by Vice Mayor Larsen, to adopt on first reading, Ordinance No. 9615, with direction to staff to provide the following when presented on second reading: corrected numbering, increase the age of domestic dogs and cats excluded from prohibition to 12 weeks, amend language in Sect. 3-105A(A) to ‘may’ instead of ‘shall’ for impound, recommendation on special use permit process for owning more than the allowed number of dogs or cats, and recommendation on use of electronic collars. Motion carried unanimously. Play Video >
	b)	Consider authorizing the City Manager to enter into an agreement with the Lawrence Humane Society for animal sheltering services. Staff Memo & Attachments - updated 12/10/18 Play Video >

	ACTION:		Authorize the City Manager to enter into an agreement with the Lawrence Humane Society for animal sheltering services, if appropriate.
Moved by Commissioner Soden, seconded by Commissioner Herbert, to authorize the City Manager to enter into an agreement with the Lawrence Humane Society for animal sheltering services. Motion carried unanimously. Play Video >
Moved by Commissioner Ananda, seconded by Vice Mayor Larsen, to direct the City Manager to return the results of the performance audit to the City Commission. Motion carried unanimously. Play Video >


E.	COMMISSION ITEMS: Play Video >

Commissioner Ananda stated she will be arriving late for the December 18, 2018 City Commission meeting.

Moved by Commissioner Ananda, seconded by Commissioner Soden, to direct staff to add the following to the 2019 City of Lawrence Legislative Priority Statement: support reduction in state sales tax on food, and, support an opt-in for local governments should the state establish any sales tax holidays. Motion carried unanimously.
Play Video >

Mayor Boley thanked staff for pursuing the grant received for the purchase of a 3680XP Recycler.

CALENDAR: Meeting List 2019 Meeting List Play Video >

Wak’ó Mujeres Phụ nữ Women Mural Ribbon Cutting and Celebration, Saturday, December 15, 1:00 – 3:00 p.m. Location: Lawrence Public Library, 707 Vermont Street.

City offices closed Tuesday, December 25, in observance of Christmas.

City offices closed Tuesday, January 1, 2019, in observance of New Year’s Day.

Legislative Priorities Breakfast, Thursday, January 10, 8:00 – 9:30 a.m. Location: Maceli’s, 1031 New Hampshire Street.

Affordable Housing Advisory Board retreat, Monday, January 14, 11:00 a.m. – 4:00 p.m. Location: City Commission Room, First Floor, City Hall.

City offices closed Monday, January 21, in observance of Martin Luther King, Jr. Day.

League of Kansas Municipalities Local Government Day, Wednesday, January 23, 9:00 a.m. Location: Capitol Building.



G.	ADJOURN:

1.	The City Commission will need to entertain a motion to adjourn the regular City Commission Meeting before moving into the work session.
Moved by Commissioner Herbert, seconded by Commissioner Ananda, to adjourn at 8:55 p.m. Motion carried unanimously. Play Video >

CITY COMMISSION

WORK SESSION AGENDA

December 11, 2018

City Commission Room, First Floor of City Hall

6 East 6^th Street

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The work session will begin immediately following the

completion of the City Commission Meeting

The work session provides an opportunity for the City Commission to discuss items in greater detail. As a general practice, the Commission will not make decisions on items presented during this time; rather they will refer the items to staff for follow up, if necessary. Public comment related to the work session topics will be allowed at the end of the discussion on each item. Each person will be limited to three (3) minutes for public comment.


1.	Lawrence Community Shelter discussion. LCS Letter PowerPoint - Added 12/11/18 Play Video >

2.	Economic Development Activities presentation from Chamber. EDC Update Play Video >


H.	BOARDS AND COMMISSIONS CURRENT VACANCIES:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Affordable Housing Advisory Board

One position is due to expire 12/31/18 and will become vacant. This position is designated for a representative from the Douglas County Commission.

Bodywork Advisory Board

One vacancy for an at-large position that expires 09/30/20.

eXplore Lawrence Governing Board

One position is due to expire 12/31/18 and is designated for a representative from the City Commission.

Human Relations Commission

Two vacancies for positions that expired 09/30/18.

Jayhawk Area Agency on Aging

One vacancy for a position that expired 09/30/18.

Public Transit Advisory Committee

Two positions are due to expire 12/31/18 and are not eligible for reappointment to additional terms.

Sustainability Advisory Board

One vacancy for a position that is due to expire 12/31/19. (This position will become vacant at the end of 2018).