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CITY COMMISSION MEETING AGENDA June 6, 2017 – 5:45 p.m. (Posted on webpage at 4:25 p.m. on 06/01/17) (10MB files take approximately 45 seconds to open)
City Commission Room, First Floor of City Hall 6 East 6th Street |
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The City Commission reserves the right to amend, supplement, or re-order
the agenda during the meeting.
Updates:
06/06/17 @ 1:10 p.m.:
- Added additional correspondence to Regular Agenda Item No. 2 – East Lawrence rezonings.
06/05/17 @ 2:50 p.m.;
- Corrected the appointment memo on Consent Agenda Item No. 5;
- Added donation agreement and purchase agreement to Consent Agenda Item No. 12 – authorize land purchase and donation of land in the Burroughs Creek area;
- Added additional correspondence to Regular Agenda Item No. 1 – Queen’s Road Benefit District; and
- Added additional correspondence to Regular Agenda Item No. 2 – East Lawrence rezonings.
06/02/17 @ 4:25 p.m.:
- Updated the City Manager’s Report.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION: Play Video >
1. Proclaim Friday, June 9, 2017 as Relay for Life Day.
B. CONSENT AGENDA: Play Video >
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
Moved by Vice Mayor Boley, seconded by Commissioner Amyx, to approve the consent agenda as below. Motion carried unanimously.
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1. Approve City Commission meeting minutes from 05/16/17.
2. Receive minutes from various boards and commissions:
Lawrence Douglas County Housing Authority meeting of 04/24/17
Mental Health Board meeting of 03/28/17
Parks and Recreation Advisory Board meeting of 05/09/17
Planning Commission meetings of 03/15/17 and 04/24-26/17
Public Health Board meeting of 03/20/17
Senior Resource of Douglas County Advisory Board meetings of 04/25/17 and 03/28/17
Social Services Funding Advisory Board meetings of 04/26/17 and 05/18/17
3. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments (updated 06/05/17) as recommended by the Mayor.
6. Bid and purchase items:
a) Award Bid No. B1642, for the purchase of two (2) Ford F550 Trucks and spreaders for the Streets Division of Public Works, to Laird Noller Ford, in the amount of $103,164. Bid Memo & Attachments
b) Award Bid No. 1735, Project No. UT1702 – 10th Street – Arkansas Street to Illinois Street and Maine Street – 10th Street to Fambrough Drive Waterline Replacement, to Banks Construction, LLC in the amount of $368,939.20, and authorize the City Manager to execute the construction contract. Bid Memo & Attachments
7. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9354, rezoning (Z-17-00083) approximately .464 acre from RSO (Single-Dwelling Residential-Office) District to RM32 (Multi-Dwelling Residential) District, located at 1816 and 1822 W. 24th Street.
b) Ordinance No. 9355, rezoning (Z-17-00087) approximately .52 acre from RM12 (Multi-Dwelling Residential) District and RS5 (Single-Dwelling Residential) District to CS (Strip Commercial) District, located at 508 Michigan.
c) Ordinance No. 9356, allowing the sale, possession and consumption of alcohol in the public right-of-way on Friday, August 11, 2017 and Saturday, August 12, 2017 from 4:00 p.m. to 11:59 p.m. in the 100 block of E. 8th Street for the Sandbar “birthday bash” block party event.
d) Ordinance No. 9357, establishing no parking on both sides of George Williams Way, from 6th Street north to Rock Chalk Parkway (private street) and establishing no parking on both sides of Rock Chalk Drive from George Williams Way to E. 902 Road.
e) Ordinance No. 9358, allowing the sale, possession, and consumption of alcohol in the public right-of-way during the “2017 Live on Mass” event to be held on Saturday, June 24, 2017, from 11:00 a.m. – 11:00 p.m. in the 1000 block of Massachusetts Street.
f) Ordinance No. 9348, allowing for the sale, possession, and consumption of alcohol in the public right-of-way during the “2017 Live on Mass” event to be held Sunday, July 2, 2017, from 11:00 a.m. – 11:00 p.m. in the 1000 block of Massachusetts Street.
8. Accept dedication of right-of-way associated with Final Plat, PF-17-00162, for Fambrough Addition, located at 1101 Mississippi. Submitted by Landplan Engineering, for the University of Kansas, property owner of record. Staff Memo & Attachments Play Video >
Moved by Commissioner Amyx, seconded by Vice Mayor Boley, to accept dedication of right-of-way associated with Final Plat, PF-17-00162, for Fambrough Addition, located at 1101 Mississippi. Motion carried unanimously.
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9. Approve Special Event Permit, SE-17-00254, for grand opening of Taking Root at 1501 Learnard Avenue on Saturday, June 17, 2017 between the hours of 5:00 p.m. and 8:00 p.m. Submitted by Sunrise Green LLC, property owner of record. Staff Memo & Attachments
10. Concur with the following recommendation from the Transportation Commission:
a) To deny the request for traffic calming on Prescott Drive between 8th Street/Goldfield Street and Harvard Road (TC item #3A; denied 9-0 on 4/3/17). Staff Memo & Attachments
b) To deny the request for traffic calming on Kensington Road between 25th Terrace and 27th Street (TC item #3B; denied 9-0 on 4/3/17). Staff Memo & Attachments
11. Receive VanTrust application for the Catalyst Program and set a public hearing date of July 11, 2017 for consideration of the Catalyst Program incentive package. Staff Memo & Attachments Play Video >
Moved by Commissioner Larsen, seconded by Commissioner Herbert, to receive VanTrust application for the Catalyst Program and set a public hearing date of July 11, 2017 for consideration of the Catalyst Program incentive package. Motion carried unanimously.
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12. Authorize the purchase of Block 1, Lot 9, and the donation of Tract A, in the Burroughs Creek 2nd Addition Subdivision from Struct/Restruct, LLC, in the amount of $58,000, for preservation of the majestic bur oak tree and addition of open park land to Brook Creek Park. Staff Memo & Attachments - Updated 06/05/17 Play Video >
Moved by Commissioner Larsen, seconded by Vice Mayor Boley, to defer authorization of the purchase of Block 1, Lot 9, and the donation of Tract A, in the Burroughs Creek 2nd Addition Subdivision from Struct/Restruct, LLC, in the amount of $58,000, for preservation of the majestic bur oak tree and addition of open park land to Brook Creek Park. Motion carried unanimously.
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13. Authorize the City Manager to execute a Lease Agreement for the lease of 2.5 miles of dark fiber in the City’s conduit, running between Wakarusa Drive and Iowa Street on 6th Street, with Community Wireless Communications Co., d/b/a Wicked Broadband. Staff Memo & Attachments Play Video >
Moved by Commissioner Larsen, seconded by Commissioner Amyx, to authorize the City Manager to execute a Lease Agreement for the lease of 2.5 miles of dark fiber in the City’s conduit, running between Wakarusa Drive and Iowa Street on 6th Street, with Community Wireless Communications Co., d/b/a Wicked Broadband. Motion carried unanimously.
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14. Authorize the Mayor to sign a Subordination Agreement for Mary Ann Frevert, 805 Locust Street. Staff Memo
C. PUBLIC COMMENT: Play Video >
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up, if necessary. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Conduct public hearing regarding a benefit district for 6th Street and Queens Road and consider adopting Resolution No. 7209, establishing the benefit district and ordering the improvements to the intersection of 6th Street and Queens Road. Staff Memo & Attachments - Updated 06/05/17 Play Video >
ACTION: Conduct public hearing. Adopt Resolution No. 7209, establishing the benefit district and ordering the improvements to the intersection of 6th Street and Queens Road, if appropriate.
Moved by Commissioner Amyx, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
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Moved by Mayor Soden, seconded by Commissioner Amyx, to close the public hearing. Motion carried unanimously.
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Moved by Mayor Soden, seconded by Commissioner Larsen, to defer adoption of Resolution No. 7209 setting out the finding and ordering the construction of Queens Road from 6th Street to Eisenhower Drive and the construction of improvements to the intersection of 6th & Queens Road; and, direct staff to look at alternate methods of assessment and funding options for increasing the City’s level of participation. Motion carried unanimously.
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2. Consider approving rezoning of multiple properties in East Lawrence to align the properties’ current use with the zoning districts that contain the appropriate density and intensity standards to support the uses. Please note: The properties to be rezoned are in an area of the East Lawrence neighborhood, generally bound by 9th Street to the south, Rhode Island Street to the west, various streets to the east but no farther than the alley between New Jersey Street and Pennsylvania Street, and the Kansas River to the north. This item received a hearing before the Planning Commission with notice to all affected properties and to owners within 400 feet of the affected properties. Initiated by City Commission on 12/6/16. (PC Item 10; approved 10-0 on 4/26/17) Commissioners will need to declare Ex Parte Communications. A protest petition was not submitted for this application. Staff Memo & Attachments - Updated 06/06/17
a) Rezone 79 properties (Z-17-00098) from RM24 (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District. Adopt on first reading, Ordinance No. 9359, rezoning (Z-17-00098) 79 properties from RM24 (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District.
b) Rezone 21 properties (Z-17-00099A) from RM24 (Multi-Dwelling Residential) District to RM12D (Multi-Dwelling Residential) District. Adopt on first reading, Ordinance No. 9360, rezoning (Z-17-00099A) 21 properties from RM24 (Multi-Dwelling Residential) District to RM12D (Multi-Dwelling Residential) District.
c) Rezone one (1) property (Z-17-00099) from RM24 (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District. Adopt on first reading, Ordinance No. 9366, rezoning one (1) property (Z-17-00099) from RM24 (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District.
d) Rezone 10 properties (Z-17-00100) from RSO (Single-Dwelling Residential-Office) District to RS5 (Single-Dwelling Residential) District. Adopt on first reading, Ordinance No. 9361, rezoning (Z-17-00100) 10 properties from RSO (Single-Dwelling Residential-Office) District to RS5 (Single-Dwelling Residential) District.
e) Rezone two (2) properties (Z-17-00101) from RSO (Single-Dwelling Residential-Office) District to RM12D (Multi-Dwelling Residential) District. Adopt on first reading, Ordinance No. 9362, rezoning (Z-17-00101) two (2) properties from RSO (Single-Dwelling Residential-Office) District to RM12D (Multi-Dwelling Residential) District.
f) Rezone 627 Connecticut (Z-17-00102) from RSO (Single-Dwelling Residential-Office) District to RS5 (Single-Dwelling Residential) District. Adopt on first reading, Ordinance No. 9363, rezoning 627 Connecticut from RSO (Single-Dwelling Residential-Office) District to RS5 (Single-Dwelling Residential) District.
g) Rezone four (4) properties (Z-17-00103) from CS (Strip Commercial) District to RS5 (Single-Dwelling Residential) District. Adopt on first reading, Ordinance No. 9364, rezoning (Z-17-00103) four (4) properties from CS (Strip Commercial) District to RS5 (Single-Dwelling Residential) District.
h) Rezone 738 Rhode Island (Z-17-00104) from CS (Strip Commercial) District to RM12D (Multi-Dwelling Residential) District. Adopt on first reading, Ordinance No. 9365, to rezone (Z-17-00104) 738 Rhode Island from CS (Strip Commercial) District to RM12D (Multi-Dwelling Residential) District. Play Video >
ACTION: Approve East Lawrence rezonings (Z-17-00098, Z-17-00099A, Z-17-00099B, Z-17-00100, Z-17-00101, Z-17-00102, Z-17-00103, Z-17-00104) and adopt on first reading, Ordinance No. 9359, Ordinance No. 9360, Ordinance No. 9366, Ordinance No. 9361, Ordinance No. 9362, Ordinance No. 9363, Ordinance No. 9364, and Ordinance No. 9365, if appropriate.
Moved by Mayor Soden, seconded by Commissioner Larsen, to approve East Lawrence rezonings (Z-17-00098, Z-17-00099A, Z-17-00099B, Z-17-00100, Z-17-00101, Z-17-00102, Z-17-00103, Z-17-00104); and, adopt on first reading, Ordinance No. 9359, Ordinance No. 9360, Ordinance No. 9366, Ordinance No. 9361, Ordinance No. 9362, Ordinance No. 9363, Ordinance No. 9364, and Ordinance No. 9365 with the addition of adding to Ordinance No. 9359 and Ordinance No. 9366, related to the rezoning of properties from RM24 to RS5, the condition that occupancy for unrelated persons be reduced from 4 to 3 after a time period of 3 years from the effective date of the ordinance. Aye: Mayor Soden, Vice Mayor Boley and Commissioner Larsen. Nay: Commissioner Amyx, Commissioner Herbert. Motion carried 3-2.
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Moved by Mayor Soden, seconded by Commissioner Herbert, to defer item 7 and item 8. Motion carried unanimously.
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3. Receive the 2016 Financial Audit report. Staff Memo & Attachments Play Video >
Moved by Vice Mayor Boley, seconded by Commissioner Larsen, to receive the report. Motion carried unanimously.
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ACTION: Receive report and direct staff as appropriate.
4. Receive accounts receivable audit report. Staff Memo & Attachments Play Video >
Moved by Mayor Soden, seconded by Commissioner Amyx, to receive the report. Motion carried unanimously.
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ACTION: Receive report and direct staff as appropriate.
5. Receive draft parking study. Staff Memo & Attachments Play Video >
Moved by Mayor Soden, seconded by Commissioner Herbert, to receive study. Motion carried unanimously.
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ACTION: Receive study and direct staff as appropriate.
6. Conduct a public hearing regarding blighted conditions of the property located at 749 Lyon Street, and consider adopting Resolution No. 7208, which requires the occupant to abate the cited Property Maintenance Code violations within 20 days of adoption, and further directs City staff to abate the violations if the occupant fails to abate as ordered. Staff Memo & Attachments Play Video >
Moved by Commissioner Amyx, seconded by Commissioner Herbert, to open the public hearing. Motion carried unanimously.
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Moved by Commissioner Amyx, seconded by Commissioner Herbert, to close the public hearing. Motion carried unanimously.
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Moved by Commissioner Amyx, seconded by Vice Mayor Boley, to adopt Resolution No. 7208 requiring the occupant to abate code violations with 20 days of adoption. Motion carried unanimously.
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ACTION: Conduct public hearing. Adopt Resolution No. 7208, requiring the occupant to abate code violations with 20 days of adoption, if appropriate.
7. Consider possible expansion of the Catalyst Program beyond Lawrence VenturePark and East Hills Business Park to include all IG zoned properties within the City of Lawrence as of June 1, 2017 and a 25,000-square foot minimum new building requirement. Staff Memo & Attachments PowerPoint Presentation
ACTION: Approve expansion of the Catalyst Program beyond Lawrence VenturePark and East Hills Business Park to include all IG zoned properties within the City of Lawrence as of June 1, 2017, and have a 25,000-square foot minimum new building requirement, if appropriate.
8. Receive audit recommendation follow-up report. Report
ACTION: Receive report.
E. COMMISSION ITEMS: Play Video >
F. CITY MANAGER’S REPORT: Report & Attachments - Updated 06/02/17 Play Video >
G. CALENDAR: Meeting List 2018 Budget Calendar Play Video >
· Fire Medical Department 23rd Annual Recruit Graduation, Thursday, June 8, 6:00 p.m. Location: DoubleTree by Hilton.
· Lawrence Chamber of Commerce EDC Investor Update, Tuesday, June 13, 4:00 p.m. Location: Maceli’s, 1031 New Hampshire.
· Chief of Police Candidate Open House Meeting and Greet, Thursday, June 15, 6:00 – 8:00 p.m. Location: Heritage Room at the Carnegie Building, 200 W. 9th Street.
· Retirement Reception for Ernie Shaw, Interim Director of Parks & Recreation, Thursday, June 22, 4:00 – 6:00 p.m. Location: On the Mezzanine at Sports Pavilion Lawrence, 100 Rock Chalk Lane.
· Retirement Reception for Tarik Khatib, Chief of Police, Monday, June 26, 3:00 – 5:00 p.m. Location: Heritage Room at the Carnegie Building, 200 W. 9th Street.
· Parks and Recreation Director Candidate Open House Meet and Greet, Tuesday, June 27, 6:00 – 8:00 p.m. Location: Legacy Room at Sports Pavilion Lawrence, 100 Rock Chalk Lane.
· City offices will be closed Tuesday, July 4, in observance of Independence Day.
· The City Commission meeting scheduled for Tuesday, July 4 is canceled due to it being a holiday. The July 11 meeting will be a regular City Commission meeting and there will NOT be a work session meeting in July.
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*dates in bold indicate City Commission meeting date
H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Affordable Housing Advisory Board
One vacancy for a position that expired 12/31/16. This position is designated for a person who is a current or former resident of subsidized housing.
One position expired 05/31/17.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expired 03/01/16 and one vacancy for a position that expires 03/01/19. Two positions expire 03/01/17 and are eligible for reappointment to additional terms.
Douglas County Community Corrections Advisory Board:
One vacancy for a position that expired 05/31/16.
Douglas County Senior Services Board:
One vacancy for a position that expired 12/31/16.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18 and is designated for a Journeyman Electrician. Three positions expired 03/31/17, with one position (Electrical Contractor) vacant, and two positions (at-large rep/Journeyman Electrician) eligible for reappointment to additional terms.
One vacancy for a position that expired 03/31/17. This position is designated for a person qualified by training and/or experience.
One position expired 04/30/17 and will become vacant.
Plumbing Code Board of Appeals:
One vacancy for a position that expires 04/30/18 and is designated for a Master Plumber.
One position expired 12/31/16.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/18.
Moved by Mayor Soden, seconded by Commissioner Herbert, to adjourn at 12:17 a.m., Wednesday, June 7th. Motion carried unanimously.
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