|
|
CITY COMMISSION
MEETING AGENDA
February 16, 2016 – 5:45 p.m.
(Posted on webpage at 4:50 p.m. on 02/11/16)
(10MB files take approximately 45 seconds to open)
Updates:
02/16/16 @ 11:30 a.m.:
- Deferring Regular Agenda Item No. 2 indefinitely - Emerald Ash Borer Management Plan. Added Forestry Memo and 2016 Expenditures.
- Deferring Regular Agenda Item No. 3 indefinitely – Updates to Administrative Guidelines on City Travel and Expenses.
- Added correspondence and Staff Memo regarding additional information on cost to Regular Agenda Item No. 4 - Information on custodial services for the City of Lawrence.
- Updated the Future Agenda Memo to include the Food for Fines Proposal for 03/01/16 Regular Agenda.
- Added KDOT meeting regarding future of K-10/I-70 for March 3 to the calendar.
In order to be included as part of the agenda packet, written communications must be received by the City Manager’s Office by 12:00 p.m. on the day of the meeting. Communications received after 12:00 p.m. will be printed and given to the Commissioners at the meeting rather than being included as part of the online agenda. Please send correspondence electronically to bjwalthall@lawrenceks.org. If sending large attachments, please verify receipt by calling 785.832.3400.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of the 2016 Boys & Girls Club of Lawrence Youth of the Year.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 01/05/16.
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Award Bid No. B1600, for Iowa Street, 25th to 27th Street Waterline Replacement Project, to Westland Construction, Inc., in the amount of $482,570.00, and authorize the Interim City Manager to execute the construction contract. Staff Memo & Attachments
b) Award the purchase and installation of 68 street trees for the Parks and Recreation Department, to American Lawn and Landscape, for a total price of $20,940.00. Staff Memo
c) Approve the purchase of a John Deere 4066R Tractor for the Parks and Recreation Department from Deere & Company, in the amount of $47,317.48, utilizing the State of Kansas cooperative purchasing agreement. Staff Memo
d) Set a bid date of March 15, 2016, for construction of the Baldwin Creek Trail Project. Staff Memo & Attachments
5. Adopt on first reading, the following ordinances:
a) Ordinance No. 9202, establishing permanent ALL-WAY stop signs at the intersection of Ridge Court and 27th Street. 02/02/16 Staff Memo
b) Ordinance No. 9201 establishing permanent ALL-WAY stop signs at the intersection of 27th Street and Louisiana Street. 02/02/16 Staff Memo
6. Adopt on second and final reading, Ordinance No. 9198, rezoning (Z-15-00609) approximately 4.038 acres from RS7 (Single-Dwelling Residential) District to RM15-PD (Multi-Dwelling Residential with Planned Development Overlay) District, located at 5325 W 6th St. (PC Item 2A; approved 9-0 on 1/25/16)
7. Approve as “signs of community interest”, a request from the Pilot Club of Lawrence to place a temporary directional sign on the US Bank property at 1600 E. 23rd Street, from February 26 to February 27, 2016, for its Antique Show and Sale at the Douglas County Fairgrounds. Staff Memo & Attachments
8. Authorize the Interim City Manager to execute an architectural/engineering services agreement for Fire Station No. 1 with Zimmerschied Architecture, PLLC. Staff Memo
9. Authorize the Interim City Manager to execute a Right of Way License Agreement with Kansas Fiber Network for installation of fiber optic facilities. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: Report & Attachments
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Conduct a public hearing to consider the sidewalk dining and hospitality license for RND Corner Grill, located at 801 Massachusetts Street. Staff Memo & Attachments
ACTION: Conduct public hearing and approve the sidewalk dining and hospitality license for RND Corner Grille, if appropriate.
2. Consider authorizing staff to implement the Emerald
Ash Borer Management Plan and authorize additional expenditures from the Sales
Tax Reserve Fund in the amount of $238,540 for 2016. Staff Memo & Attachments Sales Tax Reserve Projection
with EAB Management Plan Forestry
Memo - added 02/16/16 2016 Expenditures - added 02/16/16
ACTION: Concur
with staff recommendation of implementing and funding of Option #1, in the
amount of $238,540, beginning in April, 2016, if appropriate.
3. Consider approving the updates to the City of
Lawrence Administrative Guidelines on City Travel and Expenses. Staff Memo & Attachments
ACTION: Approve
updates to the City of Lawrence Administrative Guidelines on City Travel and
Expenses, if appropriate.
4. Receive information on custodial services for the City of Lawrence. Staff Memo & Attachments Correspondence - added 02/16/16 Staff Memo – added 02/16/16
ACTION: Direct staff as appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· City offices closed Monday, February 15, in observance of Presidents’ Day.
· City of Lawrence Employee Service Awards, Wednesday, February 17, 11:30 a.m. – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21 – 2120 Harper Street.
· KCADC welcome reception for incoming President and CEO, Tim Cowden, Tuesday, February 23, 4:00 – 6:00 p.m. Location: BTBC, 2029 Becker Drive.
· KDOT meeting regarding future of K-10/I-70 interchange Thursday, March 3, 5:30 – 7:20 p.m. Location: Heritage Baptist Church Auditorium, 1781 E. 800 Road.
· Public meeting to discuss the 19th Street Project Wednesday, March 7, 7:00 – 8:00 p.m. Location: Fire Station #5, 1911 Stewart Avenue.
· National League of Cities Congressional City Conference, March 5 – 9, Washington DC.
· Regional Economic Development Educational Seminar, Thursday, March 10, 3:30 – 5:00 p.m. Location: Carnegie Building, 200 W. 9th Street. Public is invited.
|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
*dates in bold indicate City Commission meeting date
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Citizen Advisory Board for Fair and Impartial Policing:
Two positions expire 03/01/16 and both are eligible for reappointment to additional terms.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/17 and 09/30/18. These positions are designated for low/mod areas.
Two vacancies for positions that expired 12/31/15. These positions are designated for an at-large position and general contractor position. One vacancy for a position that expires 12/31/18. This position is designated for an architect/engineer.
Douglas County Senior Services Board:
One vacancy for a position that expired 12/31/15.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/18. This position is designated for a Journeyman Electrician. Two positions expire 03/31/16, with one being designated for a representative from the Fire/Medical Department and becoming vacant and the other position (at-large position) eligible for reappointment to an additional term.
One position expires 01/31/16 and is eligible for reappointment to an additional term.
Historic Resources Commission:
Three positions expire 03/01/16, with one position designated for an architect, becoming vacant. Two positions, designated for a historian and architect are eligible for reappointment to additional terms.
Joint Economic Development Council:
One vacancy for a position that expired 10/31/15.
One vacancy for a position that expires 11/30/15. One additional position expires 11/30/15 and is eligible for reappointment to an additional term.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
One position expires 03/31/16.
One position expires 04/30/16 and is eligible for reappointment to an additional term.
Plumbing Code Board of Appeals:
Two positions expire 04/30/16, with one position (Journeyman Plumber) becoming vacant, and one position (contractor) eligible for reappointment to an additional term.
One position expires 03/31/16 and is not eligible for reappointment.
Public Incentive Review Committee:
One position expires 01/31/16 and is eligible for reappointment to an additional term.
Two positions expire 04/30/16, with one position becoming vacant and one position eligible for reappointment to an additional term.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/15.
One position expires 04/30/16 and is eligible for reappointment to an additional term.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Two positions expired 08/31/15 and one position is eligible for reappointment to an additional term.
Sustainability Advisory Board:
One vacancy for a position that expired 12/31/15.
One vacancy for a position that expires 04/30/18. Three positions expire 04/30/16 and are eligible for reappointment to additional terms.