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CITY COMMISSION
MEETING AGENDA
April 23, 2013 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 04/18/13)
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Updates:
04/22/13 @ 3:50 p.m.:
- Added additional correspondence to Regular Agenda Item No. 3 – TA-12-00206.
04/19/13 @ 4:15 p.m.:
- Added additional correspondence to Regular Agenda Item No. 3 - TA-12-00206.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of Bob Newton, Gary Fish, Theresa Gordzica, and Stanley Sneegas for service on Aviation Advisory Board. Staff Memo & Attachments
2. Proclaim the week of April 22 – 26, 2013 as Tree City USA Week and Friday, April 26, 2013 as Arbor Day.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Aviation Advisory Board meeting of 02/13/13
Community Development Advisory Committee meetings of 03/14/13 and 03/28/13
Parks and Recreation Advisory Board meeting of 04/09/13
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Set bid date of May 21, 2013, for City Bid No. B1329, Project No. PW1304, Airport Pavement Maintenance & Repair. Staff Memo
b) Set the bid date of Tuesday, May 28, 2013 for the Comprehensive Rehabilitation Projects at 1607 Wedgewood Drive and 2728 Fenwick Road.
c) Award City Bid No. B1318, Project No. PW1202, Wakarusa Drive, Research Parkway to Oread West, to R.D. Johnson Excavating Company, Inc., in the amount of $1,021,161.05 provided the contractor can meet the terms established in the contract documents. Bid Memo & Attachments
d) Award City Bid No. B1321, PW1225, Bob Billing’s Parkway, Kasold Drive to Crestline Drive (Eastbound Lanes); UT1105DS, 2013 Watermain Relocation Program to R.D. Johnson Excavating Company, Inc., in the amount of $1,604,267.52 provided the contractor can meet the terms established in the contract documents. Bid Memo & Attachments
e) Waive bidding requirements and authorize the purchase one Mechanical Street Sweeper for the Public Works Department in the amount of $221,800, utilizing a quote from the Elgin Company through Key Equipment & Supply Co. Bid Memo
f) Approve the bid from T & J Holdings, Inc., for the Comprehensive Rehabilitation Project located at 1406 New Jersey St. in the amount of $22,725 for the base bid only, and waive staff’s estimate and approve the bid from T & J Holdings, Inc., for the Comprehensive Rehabilitation Project located at 1614 Powers Street in the amount of $23,805 for the base bid only. Bid Memo
6. Adopt on first reading, Ordinance No. 8855, amending the Standard Traffic Ordinance for Kansas Cities pertaining to stall parking. Staff Memo & Attachments
7. Approve Special Event, SE-13-00105, for a Country Produce tent sale at the Discovery Furniture parking lot, 2525 Iowa Street, from July 13 through August 9, 2013. Submitted by Julie Galemore, Country Produce, with permission of Discovery Furniture, property owner of record. Staff Report
8. Initiate a text amendment to the Land Development Code to permit the Accessory Dwelling Unit use as an accessory use in the RS5 (Single-Dwelling Residential) District, for consideration at a future public hearing at Planning Commission. Staff Memo Application
9. Authorize the City Manager to execute the Professional Services Agreement with Dale Nimz for Historic Preservation Fund Grant #20-12-41924-005, National Register of Historic Places Multiple Property Documentation Form for Historic Resources of Lawrence, Douglas County, Kansas 1945-1975. Staff Memo Amendment to National Register Professional Services Agreement
10. Authorize staff to submit FY 2016 Geometric Improvement Application for reconstruction of the 23rd & Haskell intersection including geometric improvements. Staff Memo & Attachments
11. Authorize staff to submit application for KLINK funding (state fiscal year 2015) for W. 23rd Street (K-10), Iowa Street to Ousdahl Road, and 6th Street (Folks Road to K-10), resurfacing project. Staff Memo & Attachments
12. Authorize the City Manager to sign an agreement with Wilson & Company for $24,970 for Professional Services for wetland mitigation for 31st Street from Haskell Avenue to O’Connell Road. Staff Memo & Attachments
13. Authorize the City Manager to execute a License Agreement permitting Downtown Lawrence, Inc., to use a certain portion of the Massachusetts Street Right of Way for the location of a Business Directory Kiosk in accordance with the terms of that agreement. Staff Memo & Attachments
14. Authorize the Lawrence Cultural Arts Commission Community Arts Grants as recommended by the Lawrence Cultural Arts Commission. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct a public hearing and consider authorizing the issuance of Health Care Facilities Revenue Bonds by the City of Wichita on behalf of Presbyterian Manors, Inc., and consider authorizing an amendment to the existing Interlocal Cooperation Agreement between the City of Wichita, Kansas and the City of Lawrence regarding these bonds. Staff Memo & Attachments
ACTION: Conduct public hearing. Adopt Resolution No. 7020, authorizing the execution of an amendment to the Interlocal Cooperation Agreement between the City of Lawrence and the City of Wichita, if appropriate.
2. Consider approving a street vendor license for Simply Franks Co. at the southwest corner of 10th Street and Massachusetts Street. Staff Memo
ACTION: Approve a street vendor license for Simply Franks Co. at the southwest corner of 10th Street and Massachusetts Street, if appropriate.
3. Consider Text Amendments, TA-12-00206, to the City of Lawrence Land Development Code, Chapter 20, various articles, to change the requirement that development projects be required to comply with Horizon 2020. Initiated by City Commission on 8/21/12. (PC Item 7; denied 8-0 on 3/25/13) Staff Report CC Initiation Memo Correspondence - Updated 04/22/13 PC Minutes
ACTION: Direct staff, as appropriate.
4. City Auditor will present the audit recommendation follow-up memo. Report
ACTION: Direct staff as appropriate.
5. Receive City project update report from the City Manager. Staff Memo
ACTION: Receive report.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· KU Campus Master Plan Community Open Forum, Wednesday, April 24, 5:00 – 7:00 p.m. Location: Lawrence High School.
· City Commission meeting scheduled for Tuesday, April 30 is canceled due to it being the fifth Tuesday.
· Park naming ceremony for the park at 19th Street and Haskell Avenue in honor of former Fire Chief, Jim McSwain, Friday, May 10, 3:00 p.m.
· Bowersock Mills North Powerhouse Open House, Friday, May 10. Time: 4:00 p.m.
· Fallen Police Officer Memorial Service, Friday, May 17, 9:00 a.m. Location: Investigations & Training Centrer, 4820 Bob Billings Parkway.
· Iniades delegation visit, Tuesday, May 21. Details to follow.
· City offices closed, Monday, May 27, in observance of Memorial Day.
· City Commission Study Session, June 4, 3:30 – 5:30 p.m. Location: City Commission Room. Topic: City Commission Goals and Budget.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
150th Anniversary Advisory Committee:
This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy on this board.
Lawrence Douglas County Metropolitan Planning Commission:
Two positions expire 05/31/13, with one being eligible for reappointment to an additional term and one position becoming vacant.
One position expires 04/30/13 and is eligible for reappointment to an additional term.
Plumbing Code Board of Appeals:
Two positions expire 04/30/13. One position will become vacant and the other position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Public Incentive Review Committee:
One vacancy for a position that expires 01/31/14. Eligibility requirements exist for this board.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/14.
Social Services Advisory Board:
One vacancy for a position that expires 08/31/13. Eligibility requirements exist for this board.
Three positions expire 04/30/13. One position will become vacant and the other two positions are eligible for reappointment to additional terms.