Memorandum

City of Lawrence

Public Works

 

TO:

Mark Thiel

FROM:

Tom Orzulak, Steve Stewart

CC:

 Chuck Soules

Date:

4/17/2013

RE:

Request to purchase a Mechanical Street Sweeper for the Street Division.

 

As part of the 2013 budget the city commission approved funding for the following equipment for the Street Division.

 

One (1) Mechanical Street Sweeper

 

The Public Works Department is recommending the purchase of this equipment utilizing a direct written bid proposal from the Elgin Sweeper Company for an Eagle model sweeper on a UD cab over chassis. We also received written proposals from the HGAC Cooperative and the NJPA Cooperative (both of which we have utilized in the past) that were considerably more money.

 

We would like to purchase this model for the following reasons:

 

  1. The Street Department has had 2 like model sweepers for the past 10 years and has found them to be very dependable.
  1. Staying with this model will allow us to inventory a smaller amount of expendable parts such as brooms and other wear items since we currently have two like units.
  1. Street and Fleet Division staff has current factory maintenance training for this model sweeper.
  1. The Elgin Company has a good record of support in helping us in keeping their products in operation.
  1. We have field tested three different configurations of chassis offered for this machine and determined the UD chassis best suits our needs. This chassis, however, is not offered by the Municipal Cooperatives, thus the direct quote for the manufacture.  

 

Bids and Recommendations

 

H-GAC government contact

$253,895.00

NJPA government contract

$232,819.00

Direct Quote Elgin / Key Equipment & Supply

$221,800.00

 

Purchase One (1) sweeper from the Elgin Company through their authorized dealer, Key Equipment Co.

 

Project Funding

Funding for this purchase will come from 505-3-3910-6005 (storm water fund) in the amount of $221,800.00.

 

Action Request

Authorize the Public Works Department to purchase One Sweeper from account 505-3-3910-6005 (storm water fund) in the amount of $221,800.00 utilizing a bid from the Elgin Company through Key Equipment & Supply Co.