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CITY COMMISSION

MEETING AGENDA

July 27, 2010 - 6:35 p.m.

(Posted on webpage at 4:30 p.m. on 07/22/10)

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Updates:

07/27/10 @ 3:40 p.m.

Added bid memo to Consent Agenda Item No. 5-e, award bid for asphalt material for 13^th Street, Oread Avenue, and Oak Hill Cemetery;
Added updated bus relocation map and traffic control plan to Consent Agenda Item No. 12, 9^th and New Hampshire right-of-way permit;
Added a follow-up staff memo to Consent Agenda Item No. 14 – approve implementation of age provisions in the healthcare plan; and
Added to the Future Agenda Items memo for August 3 – approve amendments to MOU for LPOA and IAFF (Staff Memo & Attachments).

07/26/10 @ 4:30 p.m.

Added updated budget materials to Regular Agenda Item No. 3, and
Added a staff memo to Regular Agenda Item No. 4 – Lawrence Community Shelter Management Plan.

07/23/10 @ 3:00 p.m.

Added additional correspondence to Regular Agenda Item No. 4 – Lawrence Community Shelter Management Plan.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim the week of August 1 – 7, 2010 as Breastfeeding Awareness Week.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 05/11/10 and 06/01/10.

2. Receive minutes from various boards and commissions:

Public Health Board meeting of 05/17/10

Sustainability Advisory Board meeting of 06/06/10

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Waive estimates and award weatherization bids for the Boys and Girls Club of Lawrence, 1524 Haskell Avenue, to Harris Heating & Cooling for mechanical upgrades ($16,930) and to Rock Chalk Exteriors for siding replacement ($31,908). Bid Memo

b) Award Bid No. B1034 for a Gas Chromatography/Mass Spectrometer Instrument for the Utilities Department to Agilent in the amount of $82,211.97. Bid Memo

c) Approve the renewal of the City’s Annual Agreement for Microsoft software maintenance for the period of July 1, 2010 to June 30, 2011 to Software House International for $69,049. Staff Memo

d) Authorize City Manager to execute contracts for the implementation of ExecuTime time and attendance payroll software system for a total of $72,544. Staff Memo & Attachments Background Memo

e) Award Bid No. B1046-0-2010 for asphalt materials for the repaving of 13^th Street (Massachusetts to Connecticut), Oread Avenue (13^th to 12^th Streets), and portions of Oak Hill Cemetery to the low bidder, Asphalt Sales of Lawrence, for $62,700. Bid Memo - Added 07/27/10 Approve low bid for asphalt material for repaving of 13^th Street, Oread Avenue, and portions of Oak Hill Cemetery. The bids for this project will be opened on 07/27/10 and will be posted to the agenda later that day. ~~Staff Memo~~

6. Adopt on second and final reading, Ordinance No. 8545, allowing the possession and consumption of alcoholic liquor on specified city property on 8^th Street from noon on Saturday, August 14, 2010 to 1:00 a.m. on Sunday, August 15, 2010 for The Sandbar Birthday Party.

7. Adopt the following resolution(s):

a) Resolution No. 6886, declaring 214 N. 6^th Street environmentally blighted and ordering the property owner to abate the violations within 20 days of the passage of said resolution. Failure of the property owner to comply will result in the City contracting to have the blight removed with expenses being assessed against the property. Staff Memo & Attachments

b) Resolution No. 6897, authorizing the issuance of $5.6 million in general obligation bonds to refund State Revolving Fund Loan 2087. Staff Memo & Attachments

8. Authorize staff to advertise a Request for Proposals for engineering design services for Project UT1003CS, 23^rd Street KDOT Bridge Replacement Utilities Relocation. Staff Memo & Attachments

9. Approve a request from Treanor Architects, on behalf of the property owner of the property located at 1530 W. 6^th Street, for a variance from 19-214B of the City Code which states that a private sanitary sewer service line shall not be located in a City public right of way for a length greater than fifteen (15) feet. Staff Memo & Attachments

10. Approve a temporary use of right-of-way permit for the Lawrence Public Library to close a portion of the 700 block of Vermont adjacent to the Library on Thursday, August 5 from 5:00 p.m. – 9:00 p.m., for the Last Splash Bash. Staff Memo & Attachments

11. Approve temporary use of right-of-way permit for the 2010 Lawrence Busker Festival allowing the closure of 8^th Street from Massachusetts Street east to the alley from 3:00 p.m. – 11:30 p.m. on Friday, August 20 and 12:00 p.m. – 11:30 p.m. on Saturday, August 21 and the use of the various other downtown sidewalk locations on 8/20/10 and 8/21/10. Staff Memo & Attachments

12. Approve a temporary use of right-of-way permit for the temporary closure of the north (alley) entrance to the New Hampshire Street Parking Garage, sidewalks, parking spaces, and other rights-of-way associated with the construction of a seven-story multi-use building at the southwest corner of 9^th and New Hampshire; approve temporary relocation of the public transit stops on 9^th Street, east and west of Massachusetts Street; and approve the use of city property pursuant to an easement agreement permitting an outside courtyard/seating area to the benefit of the adjacent property. Staff Memo & Attachments - updated 07/27/10

13. Approve Aviation Advisory Board’s recommendation of appointees to the Planning Advisory Committee (PAC). Staff Memo

14. Approve the implementation of age provision changes to the City of Lawrence Employee Health Care Plan effective September 1, 2010. Staff Memo Staff Memo Follow-Up (Added 07/27/10)

15. Receive first quarter and second quarter reports for Bert Nash outreach program.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive request from John McGrew, Outside for a Better Inside, for a discussion about a wellness campus, complete with pond and walking trail. Map Audio File (requires internet connection) Video (requires internet connection)

ACTION: Direct staff as appropriate.

2. Conduct a public hearing on a request for a distance restriction waiver for the sale, possession and consumption of alcoholic liquor for the Oread Hotel Block Parties. Consider finding that the temporary event and sale of alcoholic liquor is not adverse to the public safety and welfare. Consider approving a distance restriction waiver. Consider adopting on first reading Ordinance No. 8553, allowing the temporary sale, possession and consumption of alcoholic liquor on specified city property for the Oread Hotel Block Parties. Staff Memo & Attachments

ACTION: Hold a public hearing; find that the temporary event and sale of alcoholic liquor is not adverse to the public safety and welfare; approve a distance restriction waiver; and adopt on first reading Ordinance No. 8553, allowing the temporary sale, possession and consumption of alcoholic liquor on specified city property for the Oread Hotel Block Parties, if appropriate.

3. Conduct the public hearing on the proposed 2011 Budget and consider the following items related to adoption of the City’s 2011 budget: Staff Memo & Attachments - Updated 07/26/10

ACTION: Adopt on first reading, Ordinance No. 8551 (revised 07/26/10), adopting and appropriating by fund the 2011 City of Lawrence budget, if appropriate.

Adopt on first reading, Ordinance No. 8546, establishing solid waste service rates for 2011, if appropriate.

4. Consider approving Management Plan for Lawrence Community Shelter, located at 3701 Franklin Park Circle. Per conditions of SUP-1-3-10, the Management Plan must be approved by a supermajority vote. Staff Memo Management Plan Meeting Notes Correspondence - Updated 07/23/10 Staff Memo on Use Restrictions - Added 07/26/10

ACTION: Approve Management Plan for Lawrence Community Shelter, located at 3701 Franklin Park Circle, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments (updated 07/27/10)

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Commissioners are invited to attend the ADA Celebration event, Monday, July 26, 6:00 – 8:00 p.m. Location: South Park, west side near the recreation center. In case of inclement weather, the celebration will take place at St. John’s Church.

· 30^th Anniversary of City Hall Reception, Tuesday, August 24, 6:00 p.m. Location: City Hall, First Floor.

· Annual City Employee Picnic, Saturday, August 28, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

· August 31 City Commission meeting cancelled due to it being the fifth Tuesday of the month.

· KU Football pep rally, Thursday, September 2, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.

· Chamber of Commerce Fall Mixer, Wednesday, September 15, 5:30 – 7:30 p.m. Location: Meadowbrook Apartments.

· City Commission to meet with Chancellor Bernadette Gray Little and staff, September 21, 4:00 p.m. Location: Bioscience and Technology Business Center.

· KU Football Homecoming pep rally, Thursday, October 21, 5:00 – 7:00 p.m. Location: 1000 block of Massachusetts Street.

· City Employee Service Award luncheon, Monday, November 15. Location: Douglas County Fairgrounds, 4-H Building.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Building Code Board of Appeals:

One term expires 07/30/10 and is not eligible for reappointment.

Community Commission on Homelessness:

Three vacancies that expired 06/30/10 (these terms were extended to finish work on the Housing Vision. Replacement terms will expire 12/31/12). Two vacancies for terms that expire 12/31/11.

Community Development Advisory Committee:

Two positions, held by Marshall and Polson, expire 09/30/10. Both are eligible for reappointment to additional terms. Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.

Convention and Visitors Bureau Advisory Board;

Five terms expire 07/01/10. Adams, Johnston, and Schumm are eligible for reappointment to additional terms.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/10 and one vacancy for a position that expires 03/31/11. Both positions are at-large positions.

Jayhawk Area Agency on Aging:

One vacancy that expired 09/30/09.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/11.

Lawrence Douglas County Advocacy Council on Aging:

Three positions are currently vacant.

Sales Tax Audit Committee:

One vacancy expired 04/30/10.