Memorandum

City of Lawrence

Planning & Development Services

TO:	Scott McCullough, Director Planning and Development Services
FROM:	Sandra Day, Planner
Date:	July 27, 2010
RE:	SUP-1-3-10; Lawrence Community Shelter, Management Plan for 3701 Franklin Park Circle.

The attached management plan is the result of several facilitated meetings with the public and property owners. Meeting facilitation was provided by the Community Cooperation Committee, a subgroup of the Community Commission on Homelessness.  As each revision of the plan was developed, a copy was posted on the City’s website.

The Management Plan, in this final draft, is intended to clearly state the various roles and responsibilities for the operation and maintenance of the property and programs associated with providing shelter to the homeless. See link at:

Lawrence Community Shelter | City of Lawrence, KS

Highlights of this plan include:

• LCS is a dry shelter. Guests may never drink, possess, or distribute alcohol or controlled substances on the premises.
• Plan specifically identifies areas of program service: housing, Jobs/Training, Benefit procurement, and intervention for mental, physical health needs, addiction treatment and counseling.
• Specific statements address departing guests not being allowed to loiter or wander from the property.
• Certain areas of the property are specifically designated for outdoor purposes. Loitering is not allowed on the Franklin Park Circle side of the building nor on any other unfenced area of the property.
• Maximum occupancy for guests is capped at 125 people. Any excess will require housing in other locations or prior approval from the City Commission.
• Off-site behavior is addressed in the rights and responsibilities section of the Management Plan and includes expectations regarding panhandling. 

The Management Plan has substantially added to the Good Neighbor Agreement. If approved, future revisions to the Management Plan will be reviewed by Planning Staff. If changes are determined by the Director of Planning and Development Services to be substantial or significant, the Management Plan will be forwarded to the City Commission for their approval. Such approval will require 3/4 majority vote per conditions of the special use permit.

Action Request: Review, and approve management plan (requires ¾ vote), if appropriate, or direct applicant as to changes desired.

Findings:

I. Narrative description of the nature and characteristics of the use and descriptions of all services provided.

A narrative description is provided.

II. Interior floor plan showing sleeping areas, common areas, emergency exits and bathrooms.

This is a requirement of site planning and is part of the adopted Special Use Permit.

III. Rules of conduct for guests.

Rules for guests are included in the management plan.

IV. Maintenance plan that establishes standards for regular building and site maintenance, including regular removal of litter.

The plan specifically states:

· Daily maintenance of the building and grounds will be completed by a housekeeping staff and by individual guests.

· All guests will have assigned daily tasks. 

· Building maintenance and repairs will be accomplished by the network of plumbers, carpenters, HVAC, and other specialists who have worked for the shelter in the past.

V. Communications plan that establishes how the shelter will regularly communicate with neighbors and police.

The Shelter format for communication is set out in the Good Neighbor Agreement that includes quarterly meetings, mailed copy of the LCS newsletter and access to the shelter’s website.

VI. Response plan for emergencies that may occur at the site. 

The management plan includes a safety plan to address specific emergencies that may arise.

VII. Adequate staffing levels given the number of guests served and the nature of the facility and population served. 

Staffing levels are as follows:

Administrative Operating Hours (Monday through Friday)	Evening Hours (Monday through Friday)	Overnight Hours (Monday through Friday)	Weekend Hours            (Saturdays and Sundays)
8:00AM to 5:00 PM;  4-7 staff, interns and volunteers	5:00 PM to 10:00 PM; 3 Staff and 2-3 volunteers	10 pm to 8 am               3 staff or experienced volunteers	8:00 AM to 8:00 PM 2 staff 8:00 PM to 10:00 PM 3 staff and 2-3 volunteers 10:00 PM to 8:00 AM 3 staff