CITY
COMMISSION
MEETING AGENDA
March 9, 2010 - 6:35 p.m.
(Posted on webpage at 4:50 p.m. on 03/04/10)
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Updates:
03/09/10 @ 3:30 p.m.
- Updated the CM Report with 2009 year end expenditure information.
- Added additional correspondence and a PowerPoint presentation to Regular Agenda Item No. 4 – Oread Neighborhood Plan.
03/08/10 @ 4:00 p.m.
- Added NEA Grant Materials and a letter of support from the Lawrence Arts Center to Consent Agenda Item No. 9.
- Added economic development policy updates to the Future Agenda Items Memo.
- Made various updates to the CM Report.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Wednesday, March 17 for the day of the 23rd Annual Saint Patrick’s Day Parade.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/02/10.
2. Receive minutes from various boards and commissions:
Community Development Advisory Committee meeting of 02/11/10
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Set bid opening date of March 23, 2010 for the Stoneridge Tank Landscaping project. Staff Memo
b) Authorize the City Manager to execute an Engineering Services Agreement with Burns & McDonnell in the amount of $12,131 for Preliminary Engineering Services for Project UT0915KW – North Final Electrical and Kaw Well Field Improvements. Staff Memo & Attachments
c) Waive bidding requirements and approve sole source purchase of software maintenance in the amount of $41,878.58 to GE Fanuc Intelligent Platforms, Inc., c/o Industrial Network Systems to continue the Utilities Department use of Intellution Software until March 1, 2011. Staff Memo
6. Adopt the following ordinance(s) on second and final reading:
a) Ordinance No. 8493, for Special Use Permit (SUP-10-10-09) for Lawrence Community Shelter, located at 944 Kentucky St. (City Commission approved 5-0 on 1/23/10)
b) Ordinance No. 8495, allowing possession and consumption of alcoholic beverages on certain city property pursuant to Esquina’s sidewalk dining and hospitality license.
c) Ordinance No. 8467, redefining the term “structure” to explicitly exclude driveways and other parking areas and amending other provisions of the City’s Environmental Code. (CDAC approved 8-0 on 01/28/10)
7. Approve rezoning (Z-12-29-09) of approximately .99 acres, located at 802 N. Iowa Street, from A (Agricultural) to RS7 (Single-Dwelling Residential). Submitted by Terry Bearden, for Nate Anthony, property owner of record. Adopt on first reading, Ordinance No. 8494, for rezoning (Z-12-29-09) of approximately .99 acres, located at 1764 E 1300 Road from A (Agricultural) to RS7 (Single-Dwelling Residential). (PC Item 1; approved 8-0 on 2/22/10) Staff Report Map of Area PC Minutes
8. Authorize the City Manager to sign an airport property acquisition offer with KU Endowment Association in the amount of $31,300 and authorize the Mayor to sign project application to the FAA for property acquisition, and to sign grant agreement once written by the FAA. The FAA will pay ninety-five percent (95%), or $29,735, with the city share of five percent (5%), or $1,565. Staff Memo & Attachments
9. Authorize the Mayor to sign the grant proposal submission for the National Endowment for the Arts Mayor’s Institute on City Design, as recommended by the Lawrence Cultural Arts Commission and the Lawrence Arts Center. The grant proposal and letter of support from the Lawrence Arts Center will be posted as soon as available. Staff Memo & Attachments NEA Grant Materials - Added 03/08/10 Letter of Support - Added 03/08/10
C. CITY MANAGER’S REPORT: CM Report & Attachments - Updated 03/09/10
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approving a request from the Public Health Board to amend Resolution No. 4957 and increase the Board membership from five to seven people. Staff Memo & Attachments Correspondence - Added 03/08/10
ACTION: Approve request from the Public Health Board and adopt Resolution No. 6878, repealing Resolution No. 4957, and increasing the Board membership from five to seven people, if appropriate.
2. Receive request for the establishment of fifteen minute parking meters downtown. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
3. Consider an appeal of Historic Resources Commission’s Denial of Certificate of Appropriateness for 423 E 19th Street (DR-8-98-09) and 1926 Learnard Avenue (DR-8-99-09). (HRC Item No. 4 & 5; denied 5-1 on 1/21/10) Staff Memo Appeal Request Application Plans Letter from Applicant Location Map (Submitted by Applicant) September Staff Report DR-8-98-09 September Staff Report DR-8-99-09 Map Staff Report for Register of Historic Places DR-8-99-09 Environs Map Environs Ordinance No. 7894 September HRC Action Summary Action Letter Summary Letter of Conditions BZA Action Letter Applicant Letter of Plan Options January Staff Report DR-8-98-09 January Staff Report DR-8-99-09 January HRC Action Summary HRC Action Letter HRC Applicant Letter Pictures Looking East Correspondence
ACTION: Act on appeal, as appropriate.
4. Receive public comment on proposed Comprehensive Plan Amendment CPA-2-1-09 to Chapter 14 – Specific Plans to approve and incorporate by reference the Oread Neighborhood Plan. Consider placement on a future agenda Ordinance No. 8496, for Comprehensive Plan Amendment (CPA-2-1-09) to Chapter 14 – Specific Plans to approve and incorporate by reference the Oread Neighborhood Plan. (PC Item 10; approved 7-0 on 1/27/10) Staff Report PC Approved Plan Correspondence to CC - Updated 03/09/10 Correspondence to PC (2010) Correspondence to PC (2009) HRC Action Summary PC Minutes - January 2010 PC Minutes - December 2009 PC Minutes - November 2009 PC Study Session Minutes - August 2009 PC Minutes - June 2009 PowerPoint Presentation - Added 03/09/10
ACTION: Receive public comment and direct staff concerning placement on a future agenda, if appropriate.
5. Consider the following items related to the street maintenance program:
a) Consider approving revisions to the 2010 Comprehensive Street Maintenance Program to include reprioritization of the $850,000 previously approved for Kasold Drive (W. 5th Terrace to Peterson Road) for arterial street rehabilitation maintenance. Staff Memo & Attachments
ACTION: Authorize revisions to the 2010 Comprehensive Street Maintenance Program, if appropriate.
b) Discuss possible improvements, options and funding scenarios for Iowa Street from approximately Yale Road to Irving Hill Road and authorize staff to conduct public meetings to discuss possible improvements, including adding a center turn lane on Iowa Street from Harvard Road to approximately 300 feet south of University Drive. Staff Memo & Attachments
ACTION: Authorize staff to conduct public meetings to discuss possible improvements, including adding a center turn lane on Iowa Street from Harvard Road to approximately 300 feet south of University Drive, if appropriate.
6. Receive report from City Auditor on test of purchase card transactions. Audit Report PowerPoint Presentation
ACTION: Receive report.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 03/08/10
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Establish study session date of March 23, 2010, 4:00 p.m. to discuss goals, budget calendar, and the former Farmland Nitrogen facility.
2. Staff is waiting on suggested dates from the County and Kaw Drainage District for a meeting. Staff is coordinating possible meeting dates for NIMS emergency management training.
· Eggs & Issues, hosted by the Lawrence Chamber of Commerce, Saturday, March 6, 8:00 – 9:30 a.m. Location: Pachamama’s, 800 New Hampshire.
· City Commission meeting schedule for March 16 is cancelled due to spring break.
· City Commission will meet on March 30. Typically the fifth meeting of the month is cancelled however since the meeting on March 16 is cancelled, the March 30 meeting is reinstated.
· Peak Oil Task Force Meeting, Thursday, April 8, 4:00 p.m. Location: City Manager’s Conference Room.
· Inauguration of Chancellor Bernadette Gray-Little, 17th Chancellor of the University of Kansas, April 11, 2010.
· State of the City Address and Mayoral Elections, Tuesday, April 13.
· Peak Oil Task Force Meeting, Thursday, May 6, 4:00 p.m. Location: City Manager’s Conference Room.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Two positions will expire 03/31/10. One is eligible for reappointment and one is completing a second full term. One must be a representative from the Fire Department. One vacancy for a position that expires 03/31/11. This position is designated as an at-large position.
Community Development Advisory Committee:
Two vacancies for at-large positions that expire 09/30/10 and 09/30/11.
One position expired 12/31/09. This position is required to be held by a representative from the Board of Electrical Appeals.
Historic Resources Commission:
Two positions will expire 03/01/10. Both have served two full terms and are not eligible for reappointment.
One vacancy for a position that expires 09/30/11.
Two vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/11.
Lawrence Douglas County Advocacy Council on Aging:
Four positions are currently vacant.
Mechanical Code Board of Appeals:
One position will expire 03/31/10 and is not eligible for reappointment.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/09 and one vacancy for a position that expires 12/31/10.
Retail Task Force:
Nine positions available with the composition of the board as follows: two City Commissioners, two representatives of downtown merchants, two representatives of merchants outside the downtown area, one representative involved in commercial real estate, an individual representing the business community at-large, and an individual representing the public at-large.
One vacancy for a position that expires 12/31/11.
One vacancy for a position that expires 04/30/10.