CITY
COMMISSION
MEETING AGENDA
November 10, 2009 - 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 11/05/09)
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Updates:
11/10/09 @ 3:40 p.m.
- Added the following items to Regular Agenda Item No. 1 – West Lawrence Laboratories Building: Question/Answer Staff Memo, Information from Marilyn Bittenbender/Grubb & Ellis The Winbury Group - Added 11/10/09 Gilmore & Bell Timeline, and correspondence.
11/09/09 @ 3:00 p.m.
- Added an executive session for 5:30 p.m. as item A.
- Added an appointment memo as Consent Agenda Item No. 13.
11/06/09 @ 4:55 p.m.
- Added a staff memo regarding ownership information to Regular Agenda Item No. 1 – West Lawrence Laboratories Building.
- Added maps to the staff memo on Regular Agenda Item No. 3 – set bid date of 12/15/09 for Clinton Parkway Shared-Use Path.
- Added under calendar, a notice of the Public Incentives Review Committee Meeting scheduled for November 16, 4:00 p.m.
1. Consider motion to recess into executive session for approximately 45 minutes to meet with attorneys for the City on matters which are deemed privileged under the attorney-client relationship. The justification for the executive session is to keep attorney-client matters confidential at this time. After a short break, the City Commission Meeting will resume at approximately 6:35 p.m.
ACTION: Approve motion to recess into executive session for approximately 45 minutes, if appropriate.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of November 16 – 20 as U.S. International Education Week.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 10/06/09.
2. Receive minutes from various boards and commissions:
Planning Commission meeting of 09/21/09
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the Department of Administrative Services.
5. Bid and purchase items:
a) Waive bidding requirements and award printing services for the Parks & Recreation 2010 Winter/Spring Activities Guide with the Lawrence Journal World, for $17,000. Staff Memo
6. Accept dedication of easements and rights of way for PP-6-3-09, a two lot multi-family Preliminary Plat on approximately 7.71 acres for Park Place Addition located at 510-544 Fireside Drive. Submitted by Paul Werner Architects, for Ernest Fleischer, property owner of record. (PC Item 1; approved 8-0 on 10/26/09) Staff Report Plat Map Map of Area PC Minutes
7. Approve Rezoning Z-8-12-09, to rezone approximately .189 acres located at 504 Locust Street from IG (General Industrial) to CS (Strip Commercial). Submitted by Paul Werner Architects, for Michael J. Nunez, property owner of record. Adopt on first reading, Ordinance No. 8475, for the rezoning (Z-8-12-09) of approximately .189 acres located at 504 Locust Street from IG to CS. (PC Item 5; approved 9-0 on 10/26/09) Staff Report Map of Area PC Minutes
8. Approve Rezoning Z-8-13-09, to rezone approximately .063 acres located at 500-500 ˝ Locust Street from IG (General Industrial) to CS (Strip Commercial). Submitted by Paul Werner Architects for Sunrea Properties LLC, property owner of record. Adopt on first reading, Ordinance No. 8476, for the rezoning (Z-8-13-09) of approximately .063 acres located at 500-500 ˝ Locust Street from IG to CS. (PC Item 6; approved 9-0 on 10/26/09) Staff Report Map of Area PC Minutes
9. Authorize acceptance of a donation of Tract D, Block Two, Hanscom-Tappan Addition for the Burroughs Creek Trail Linear Park from Parnell Investors, LLC. Staff Memo & Attachments
10. Authorize Staff to advertise a Request for Proposals RFP R09020 for Engineering Services for Project UT0909DS Concrete Watermain Assessment. Staff Memo & Attachments
11. Authorize Staff to advertise a Request for Proposals for Engineering Design Services for the North Final Electrical and KAW Well Field Electrical Improvements. Staff Memo & Attachments
12. Receive Public Works staff memorandum acknowledging department applications for 2010 Community Development Block Grant. Staff Memo
13. Approve appointments as recommended by the Mayor.
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Receive request from the Lawrence Douglas County Bioscience Authority to have the City and Douglas County cooperate in the acquisition of the West Lawrence Laboratories building, 4950 Research Parkway. Staff Memo & Attachments Cost Benefit Analysis Memo West Lawrence Labs Cash Flow Projections Ownership Information Staff Memo - Added 11/06/09 Question/Answer Staff Memo - Added 11/10/09 Information from Marilyn Bittenbender/Grubb & Ellis The Winbury Group - Added 11/10/09 Gilmore & Bell Timeline - Added 11/10/09 Correspondence - Added 11/10/09
ACTION: Receive request. Refer request to the Public Incentives Review Committee. Direct staff to prepare necessary documents and agreements. Approve engagement with Gilmore and Bell, City and Douglas County bond counsel, and approve conflict waiver.
2. Consider setting bid date of December 15, 2009 for Project No. PW0913 (City Bid No. B09068), New York Street, 9th Street to 12th Street, Brick Street Reconstruction, KDOT Project No. 23 TE-0339-01 (ARRA- T033(901). Staff Memo
ACTION: Set bid date of December 15, 2009 for Project No. PW0913 (City Bid No. B09068), New York Street, 9th Street to 12th Street, Brick Street Reconstruction, KDOT Project No. 23 TE-0339-01 (ARRA- T033(901), if appropriate.
3. Consider setting bid date of December 15, 2009 for Project No. PW0914 (City Bid No. B09069), Clinton Parkway Shared-Use Path, from Clinton Dam Road (E. 900 Road) to just East of Adam Avenue, KDOT Project No. 23 TE-0347-01 (ARRA- T034(701). Staff Memo & Attachments - Updated 11/06/09
ACTION: Set bid date of December 15, 2009 for Project No. PW0914 (City Bid No. B09069), Clinton Parkway Shared-Use Path, from Clinton Dam Road (E. 900 Road) to just East of Adam Avenue, KDOT Project No. 23 TE-0347-01 (ARRA- T034(701), if appropriate.
4. Consider the following items for Wesleyan Church, located southeast of 31st and Kasold Drive. Submitted by Dean Grob, for Chester B. Spray Trust, property owner of record and Wesleyan Church, Contract Purchaser: Staff Memo PC Minutes
a) Consider annexation request (A-8-3-09) of approximately 34.38 acres and adjacent right-of-way for Wesleyan Church Development. Consider annexation agreement as condition of annexation. (PC Item 4A; approved 9-0 on 10/26/09) Staff Report Map of Area Conceptual Plan Annexation Agreement
ACTION: Approve annexation request (A-8-3-09) of approximately 34.38 acres and adjacent right-of-way for Wesleyan Church Development and approve annexation agreement, if appropriate.
b) Consider rezoning request (Z-8-14-09) of approximately 30.14 acres from A (Agricultural) to RM12 (Multi-Dwelling Residential) for Wesleyan Church Development. (PC Item 4B; approved 9-0 on 10/26/09) Staff Report Correspondence
ACTION: Approve rezoning request (Z-8-14-09) of approximately 30.14 acres from A (Agricultural) to RM12 (Multi-Dwelling Residential) for Wesleyan Church Development, if appropriate.
c) Consider rezoning request (Z-8-15-09) of approximately 4.24 acres from A (Agricultural) and V-C (Valley Channel) to OS (Open Space) for Wesleyan Church Development. (PC Item 4C; approved 9-0 on 10/26/09) Staff Report
ACTION: Approve rezoning request (Z-8-15-09) of approximately 4.24 acres from A (Agricultural) and V-C (Valley Channel) to OS (Open Space) for Wesleyan Church Development, if appropriate.
d) Consider rezoning request (Z-8-16-09) of approximately 10.24 acres from RM12 (Multi-Dwelling Residential) and OS (Open Space) to the Floodplain Overlay District for Wesleyan Church Development. (PC Item 4D; approved 9-0 on 10/26/09) Staff Report
ACTION: Approve rezoning request (Z-8-16-09) of approximately 10.24 acres from RM12 (Multi-Dwelling Residential) and OS (Open Space) to the Floodplain Overlay District for Wesleyan Church Development, if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
· Police Recruit Academy Graduation, Friday, November 6, 6:00 p.m. Location: Maceli’s.
· Kansas Bioscience Authority Community Stakeholders Event and Reception, Monday, November 9, 5:30 -7:00 p.m. Location: Crystal Ballroom, Eldridge Hotel.
· National League of Cities 2009 Congress of Cities Expo, November 10 -14, San Antonio, TX.
· Lawrence Community Shelter Public Meeting regarding the proposed shelter site on east 23rd Street, Thursday, November 12, 7:30 p.m. Location: Boys & Girls Club, 1520 Haskell Avenue.
· Public Incentives Review Committee Meeting, Monday, November 16, 4:00 p.m. Location: City Commission Room.
· Kansas River Bridge Demolition reception, Thursday, November 19, 9:30 – 10:30 a.m. Location: KU Boat House.
· City offices closed November 26 – 27 in observance of the Thanksgiving holiday.
· Black Hills Energy Luncheon with City Officials, Monday, November 30. Details to come.
· Public meeting with Neighborhood Associations regarding the City/KU Land Use Agreement, Wednesday, December 2, 4:00 p.m. Location: City Commission Room.
· Peak Oil Task Force, Thursday, December 3, 4:00 p.m. Location: City Manager’s Conference Room.
· Annual City Employee Holiday Luncheon, Wednesday, December 16, 11:30 a.m. – 1:30 p.m. Location: Community Building Basement.
· Fire/Medical Recruit Academy Graduation, Thursday, December 17, 6:30 – 9:30 p.m. Location: Dole Institute.
· City Commission Meeting scheduled for December 22 has been canceled.
· City offices closed Friday, December 25 in observance of the Christmas Holiday.
· City offices closed Friday, January 1, 2010 in observance of the New Year Holiday.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Current Vacancies:
Two (2) vacancies on the Board of Directors that expired 09/30/08 and 09/30/09.
Public Transit Advisory Committee:
One (1) vacancy for a position that expires 12/31/10.
Upcoming Vacancies/Reappointments:
One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.
Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.
Building Code Board of Appeals:
One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment.
Community Commission on Homelessness:
Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.
One (1) position, held by Wes Dahlberg, expires 12/31/09. Mr. Dahlberg is eligible for reappointment to an additional term.
Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).
Six (6) positions, held by Derritt, Cooper, Luckey, Safadi, Ney, and Haq, expire 09/30/09. All are eligible for reappointment to additional terms.
Public Transit Advisory Committee:
One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.
Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.
Four (4) positions, held by Hyler, Schumm, Boley, and Moody, expire 12/31/09. All are eligible for reappointment to additional terms.
Sustainability Advisory Board:
Two (2) positions, held by Brian Sifton and Sarah Hill-Nelson, expire 12/31/09. Both are eligible for reappointment to additional terms.