Memorandum

City of Lawrence

Utilities Department

TO:	David L. Corliss – City Manager Cynthia Boecker - Assistant City Manager Diane Stoddard - Assistant City Manager
FROM:	John Shutak – Utilities Engineer
CC:	Dave Wagner – Director of Utilities Philip Ciesielski – Asst. Director of Utilities Mike Lawless – Asst. Director of Utilities Dave King – Utilities Maintenance Manager Mark Hegeman – Water Systems Manager Beth Frailey Krishtalka – Management Analyst
Date:	November 4, 2009
RE:	Agenda Item – Advertise RFP R09021 for Engineering Design Services for North Final Electrical and KAW Well Field Electrical Improvements, Project UT0915KW

Please include the following item on the City Commission Agenda for consideration at the November 10, 2009 meeting:

Authorize Staff to advertise a Request for Proposals for Engineering Design Services for the North Final Electrical and KAW Well Field Electrical Improvements.

Project Description

The Department of Utilities budgets a yearly fund to address the maintenance and, when necessary, the replacement of electrical systems that support both water supply and wastewater treatment.

Project Status/Details

The City of Lawrence utilizes well water for a portion of its source water. The well field consists of pumps and piping that convey raw water to the KAW water treatment facility. The electrical meter servicing wells No. 5 and No. 7, as shown on the attached map, has failed and Westar has stated that they will not provide a new service connection or electrical meter until new services from the well heads to the electrical meter are installed. Westar is requiring the new services be installed prior to the installation of a new service connection and electrical meter due to their age and existing condition.

The North Final Building, as shown on the attached map, houses electrical components that control two thirds of the equipment used in the secondary treatment process for the north basin train. The existing electrical equipment dates back to 1975 and has outlived its useful life. The original electrical equipment requires replacement in order to adequately address the current need for an updated motor control center and to consolidate power distribution and switched BUS connections.

Project Funding:

These projects will be funded out of the 2009 Department of Utilities non-bonded construction fund. Construction is anticipated to begin in 2010.

Action Request:  Authorize Staff to advertise a Request for Proposals for Engineering Design Services related to the North Final Electrical and KAW Well field Electrical Improvements.

Thank you for your assistance. Please advise if you have any questions.