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CITY COMMISSION

MEETING AGENDA

September 22, 2009 – 4:00 p.m.

(Posted on webpage at 4:45 p.m. on 09/17/09)

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A. JOINT CITY/COUNTY/USD 497 MEETING.

1. The City Commission will meet with the Douglas County Commission and the School Board members in a joint meeting. The regularly scheduled City Commission meeting will begin at approximately 6:35 p.m. Joint Agenda

B. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim September 21 – 27, 2009 to be Festival of Cultures Week

2. Recognition of the Lawrence Public Library.

C. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 08/25/09 and 09/01/09.

2. Receive minutes from various boards and commissions:

Sustainability Advisory Board meeting of 08/12/09

Mechanical Code Board of Appeals meeting of 07/23/09

Public Health Board meeting of 07/20/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Bid and purchase items:

a) Set bid date of October 6, 2009 for the Comprehensive Rehabilitation Program at 936 Pennsylvania and 317 Lawrence Avenue.

b) Set bid date of October 13, 2009 for the 2009 Weatherization Program.

c) Award bid for the laundry/dry cleaning of police uniforms and clothing to Hygienic Cleaners for a total of $17,800 (the estimated cost to serve officers located at the ITC), and to Scotch Fabric Care Services for a total of $19,170 (the estimated cost to serve officers located at the LEC). Bid Memo

d) Approve change order No. 1 to the construction contract with I-Con Underground, LLC for 2008 CIPP Project – Phase II, Project UT0811, increasing the contract amount by $48,755 for the sanitary sewer rehabilitation associated with the Oread Inn Project. Staff Memo & Attachments

e) Authorize additions to the concrete trail at DeVictor Park using Hicks Classic Concrete for $19,724. Staff Memo & Attachments

f) Authorize the City Manager to sign an agreement with Innoprise Software to assume the support for our current H.T.E. ERP software system for $22,295 for the remainder of 2009 and then $89,180 annually beginning in 2010. Staff Memo

6. Adopt the following ordinance(s) on first reading:

a) Ordinance No. 8460, amending the 2006 International Residential Code and 2006 International Plumbing Code to allow the use of CPVC piping in potable water supply systems. Staff Memo & Attachments

b) Ordinance No. 8461, adopting the 2008 National Electrical Code to become effective January 1, 2010. Staff Memo & Attachments

7. Adopt on second and final reading, Ordinance No. 8456, for Special Use Permit (SUP-4-3-09) repealing the Adaptive Reuse of a Historic Property element of the application, for property located at 603 Tennessee Street for a Bed & Breakfast. (PC Item 1; approved 8-0 on 8/24/09)

8. Approve the following Text Amendments:

a) TA-4-4-09, to various sections of the City of Lawrence Land Development Code to address implementation issues regarding Parking Standards and adopt on first reading, Ordinance No. 8453, for Text Amendment (TA-4-4-09), to various sections of the City of Lawrence Land Development Code to address implementation issues regarding Parking Standards. (PC Item 8; approved 8-0 on 8/24/09) Staff Report PC Minutes Incorporation By Reference

b) Approve Text Amendment TA-6-15-09, to Article 10 of the City of Lawrence Land Development Code to amend standards for landscape plans and adopt on first reading, Ordinance No. 8455, for Text Amendment (TA-6-15-09), to Article 10 of the City of Lawrence Land Development Code to amend standards for landscape plans. (PC Item 11; approved 8-0 on 8/24/09) Staff Report PC Minutes

9. Approve a Special Event Permit, SE-9-32-09, for a Haunted House at 1803 W 6^th Street from October 27^th through the 31^st. Submitted by Fraternal Order of the Eagles, property owner of record. Staff Report Site Plan Haunted House Plans

10. Authorize City Manager and Director of Finance to execute necessary agreement with US Bank to provide City banking services. Staff Memo

11. Approve as signs of community interest, a request from the Leukemia & Lymphoma Society to place yard signs advertising the Light the Night Walk throughout the city in various places on 6^th Street and around Watson Park. The signs will be removed Monday, October 5, 2009. Request

12. Authorize the Mayor to sign grant documents and assurances as may be required for participation in the Homelessness Prevention and Rapid Re-housing Program (HPRP) program by the City. Staff Memo

13. Authorize City Manager to execute the First Addendum to Agreement with Hetrick Air Services, Inc. regarding rental rate and removal of lease option at the Municipal Airport. Staff Memo Agreement

D. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

E. REGULAR AGENDA ITEMS:

1. Receive briefing on the status of waterline and sanitary sewer service projects for the Lawrence Municipal Airport. Consider setting a bid date of October 13, 2009 for Project No. UT0923DS (City Bid No. B09064), 2009 Lawrence Municipal Airport Waterline Improvements. Staff Memo Notice to Bidders Map

ACTION: Receive briefing on the status of waterline and sanitary sewer projects for the Lawrence Municipal Airport and set a bid date of October 13, 2009 for the 2009 Lawrence Municipal Airport Waterline Improvements, if appropriate.

F. PUBLIC COMMENT:

G. FUTURE AGENDA ITEMS: Staff Memo & Attachments

H. COMMISSION ITEMS:

I. CALENDAR: Meeting List

1. Establish possible dates for Incident Command System (ICS) Overview for elected officials. Memo

· 2009 Community Education Breakfast, September 18, 7:30 – 9:00 a.m. Location: Holidome.

· Joint City/County/USD 497 meeting, September 22, 4:00 – 6:00 p.m. Location: City Commission Room.

· Oread “Top-off” event, September 23, 11:30 a.m. at 12^th and Oread Boulevard, on top of the Oread hotel.

· Douglas County Historical Society public meeting regarding the direction of the society and Watkins Community Museum, Thursday, September 24, 7:00 p.m. Location: Watkins Museum.

· Santa Fe Station Project Input Meeting, Sunday, September 27, 2:00 – 4:00 p.m. Location: Santa Fe Station (BNSF Depot), 413 E. 7^th Street.

· Welcoming reception for Eutin 20^th Anniversary Delegation, Wednesday, September 30, 6:30 p.m. Location: Chuck and Mary Loveland, 747 North 1500 Road.

· Peak Oil Task Force, Thursday, October 1, 4:00 p.m. Location: City Manager’s Conference Room.

· 20^th Anniversary Eutin/Lawrence Sister City Buffet Dinner, Sunday, October 4, 5:30 – 8:30 p.m. Location: Maceli’s, 1031 New Hampshire.

· Groundbreaking ceremony for BioScience & Technology Business Center--at the University of Kansas f/k/a incubator facility - KU West Campus on Becker Drive, Monday, October 5, tentative a.m. schedule.

· Burroughs Creek Trail Ground Breaking, Tuesday, October 6, 11:30 a.m. Location: Future trail location and 15^th Street

· Briefing from KDOT on transportation projects, Tuesday, October 6, 4:30 p.m., Location: City Commission Room.

· 14^th Annual Phoenix Awards, Sunday, October 25, 2009 at 2:00 pm, Location: Lawrence Arts Center.

· Peak Oil Task Force, Thursday, October 29, 4:00 p.m. Location: City Manager’s Conference Room.

· Community Planning Forum, Thursday, October 29, 6:30 p.m. Location: Lawrence High School.

· Employee Service Awards, Thursday, November 5, 11:00 a.m. – 2:00 p.m. Location: Building 21 at the Douglas County 4-H Grounds.

· Police Recruit Academy Graduation, Friday, November 6, 6:00 p.m. Location: to be determined.

· Peak Oil Task Force, Thursday, December 3, 4:00 p.m. Location: City Manager’s Conference Room.

· National League of Cities 2009 Congress of Cities Expo, November 10 -14, San Antonio, TX.

*City Commission meeting dates are in black bold print

J. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Current Vacancies:

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. One vacancy (Board of Directors) for a position that expired 09/30/08.

Lawrence Cultural Arts Commission:

Two (2) vacancies for the unexpired positions held by Reeves and Fitch that expires 01/31/12.

Traffic Safety Commission:

One vacancy for a position that expired 04/30/09.

Upcoming Vacancies/Reappointments:

Bicycle Advisory Committee:

One (1) position, held by Mark Desetti, will expire 12/31/09. Mr. Desetti is serving his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by Gary Calton and Michael Hajdu, expire 12/31/09. Both are eligible for reappointment to additional terms.

Board of Zoning Appeals/Sign Code Board of Appeals:

One (1) position, held by Mike Bowman, will expire 09/30/09. Mr. Bowman is eligible for reappointment to an additional term.

Building Code Board of Appeals:

One (1) position, held by Mike Porter, will expire 11/30/09. Mr. Porter is serving his second consecutive term and is not eligible for reappointment.

Community Commission on Homelessness:

Three (3) positions, held by Dinsdale, Henderson, and Martin-Smith, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

One (1) position, held by Wes Dahlberg, expires 12/31/09. Mr. Dahlberg is eligible for reappointment to an additional term.

Community Development Advisory Committee:

One (1) position, held by Harris, expires 09/30/09. Mr. Harris is eligible for reappointment to additional terms.

Contractor Licensing Board:

Three (3) positions, held by Chaney, Dillon, and Frost, expire 12/31/09. All are eligible for reappointment to additional terms. (These positions are required to be held by representatives from the Mechanical Code Board of Appeals, the Board of Plumbers and Pipe Fitters, and the Board of Electrical Appeals).

Human Relations Commission:

Two (2) positions, held by Barbara Hillmer and Teresa Wilke, expire 09/30/09. Both have served their consecutive second term and are not eligible for reappointment. One (1) position, held by Augelli, expires 09/30/09. Mr. Augelli does not wish to be reappointed to an additional term.

Lawrence Alliance:

Six (6) positions, held by Derritt, Cooper, Luckey, Safadi, Ney, and Haq, expire 09/30/09. All are eligible for reappointment to additional terms.

Public Transit Advisory Committee:

One (1) position, held by Mark Epard, will expire 12/31/09. Mr. Epard has served his second consecutive term and is not eligible for reappointment.

Two (2) positions, held by David Dunfield and Mark Hurt, expire 12/31/09. Both are eligible for reappointment to additional terms.

Sister Cities Advisory Board:

Four (4) positions, held by Hyler, Schumm, Boley, and Moody, expire 12/31/09. All are eligible for reappointment to additional terms.

Sustainability Advisory Board:

Three (3) positions, held by Heckler, Cobb, and Routh, expire 12/31/09. All have served their second consecutive term and are not eligible for reappointment.

Two (2) positions, held by Brian Sifton and Sarah Hill-Nelson, expire 12/31/09. Both are eligible for reappointment to additional terms.