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CITY COMMISSION

MEETING AGENDA

May 12, 2009 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 05/07/09)

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Updates:

05/12/09 @ 2:45 p.m.

Added a staff memo to Consent Agenda Item No. 4-a, equipment bids for the Sanitation Department; and
Added a revised staff memo to Regular Agenda Item No. 2-a, no parking at 10^th Place and Randall Road.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Saturday, May 16, 2009 as the 80th Anniversary of the Lawrence Municipal Airport.

2. Proclaim the week of May 17 – 23, 2009 as National Public Works Week.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 04/28/09.

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the Department of Administrative Services.

4. Bid and purchase items:

a) Award bid for three (3) rear load trucks for $359,004, one (1) front load truck for $177,956, and one (1) hook lift truck for $64,740 for the Public Works Department to Downing Sale & Service and one (1) roll-off truck for the Public Works Department to American Equipment for $91,428. Bid Memo & Attachments Staff Memo & Attachment - Added 05/12/09

b) Award City Bid No. B09029, Project No. PW0916, Douglas County Senior Center, Roof Replacement, East Wing, to JB Turner and Son’s Roofing and Sheet Metal in the amount of $77,687. Staff Memo & Attachments

c) Authorize City Manager to execute purchase orders to Hamm, Inc. for $253,338.80 ($240,671.86 – FAA; $12,666.94 – City) and to Airport Development Group, Inc. for $19,106.92 ($18,151.57 – FAA; $955.35 – City) for final payment of Airport Improvement Project No. 11-AI1-307(C). Staff Memo & Attachments

5. Adopt the following ordinance(s) on second and final reading:

a) Ordinance No. 8393, for the rezoning (Z-1-1-09) of 725 North 2^nd Street from IG (General Industrial) to IL (Limited Industrial). (PC Item 1; approved 8-0 on 4/20/09)

b) Ordinance No. 8394, for a Special Use Permit (SUP-2-2-09) for a Day Care Center at 1023 Highland Drive. (PC Item 4; approved 8-0 on 4/20/09)

c) Ordinance No. 8399, establishing reserved parking for persons with disabilities along the north side of W. 22^nd Terrace from the west property line of 802 W. 22^nd Terrace, east 100 feet.

d) Ordinance No. 8395, for a Special Use Permit (SUP-2-1-09) to allow Research Services in Downtown Commercial district at 647 Massachusetts Street, 2^nd floor. (PC Item 3; approved 5-3 on 4/20/09)

e) Ordinance No. 8396, for the rezoning (Z-2-3-09) of the southeast corner of E 19^th Street & Learnard Avenue from RS7 (Single-Dwelling Residential) to RM12D (Multi-Dwelling Residential). (PC Item 5; approved 6-2 on 4/20/09)

6. Adopt the following resolutions:

a) Resolution No. 6833, adopting the Douglas County, Kansas Multi-Jurisdictional Multi-Hazard Mitigation Plan. Staff Memo & Attachments

b) Resolution No. 6837, setting a public hearing date of July 7, 2009, to discuss the condition of the dilapidated structure at 426 Perry Street and to consider declaring the structure unsafe and ordering its repair or removal within a specified period of time. Staff Memo & Attachments

7. Approve the following items related to The Sandbar, 17 East 8^th Street:

a) Approve Site Plan SP-2-2-09 for sidewalk hospitality area for The Sandbar, located at 17 East 8^th Street. Submitted by Paul Werner Architects, for Rita C. Madl, property owner of record. Staff Report Site Plan

b) Approve sidewalk hospitality license. Staff Memo

c) Adopt on first reading, Ordinance No. 8400, allowing possession and consumption of alcoholic beverages on certain city property pursuant to The Sandbar Sidewalk Dining License.

8. Receive update regarding Bauer Farm PRD Final Development Plan FDP-1-2-09, for the residential portion of the Bauer Farm Development, located in the northwest corner of 6^th Street and Folks Road intersection. Staff has provided a summary that identifies the changes being proposed from the previously approved preliminary development plan. Staff Memo PDP PDP With Changes PDP Elevations

9. Approve a Special Event SE-4-12-09, request for a downtown film festival located in the 900 Block of New Hampshire Street, more specifically the southwest corner of East 9^th Street and New Hampshire Street. Submitted by Jane Pennington of Downtown Lawrence, Inc. Staff Report

10. Authorize submittal of a grant to partially fund the replacement of an aerial platform ladder and Engine 6 for the Fire Medical Department. The purchase of both of these pieces of equipment will be recommended using infrastructure sales tax funds and debt issuance; any grant funds obtained would reduce the amount of debt necessary. Staff Memo

11. Authorize submittal of a grant to partially fund the purchase of a low speed neighborhood electric vehicle to be used in and around the Waste Water facility. Funding for this vehicle was approved in the capital equipment line of the 2009 Utilities Department budget. Any grant funds obtained would reduce budgeted funds needed for the purchase. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct a public hearing on a request by the Lawrence Convention & Visitors Bureau, for a waiver of the restriction of the sale and serving of alcoholic liquor within 400 feet of a school or church, pursuant to section 4-113(a) of the Code of the City of Lawrence, Kansas regarding the temporary sale of alcoholic beverages related to the Tour of Lawrence, on Saturday, July 4, 2009 from noon – 10:30 pm; and consider adopting on first reading, Ordinance No. 8401, authorizing the temporary sale, possession, and consumption of alcoholic beverages at certain specified downtown public property related to the event. Staff Memo & Attachments

ACTION: a) Conduct public hearing;

b) Find that the proximity of the Tour of Lawrence event and temporary sale, possession, and consumption of alcoholic beverages, is not adverse to the public welfare or safety;

c) Approve the distance restriction waiver request; and

d) Adopt on first reading, Ordinance 8401, authorizing the temporary sale, possession and consumption of alcoholic beverages on specified city property, if appropriate.

2. Consider the following Traffic Safety Commission items:

a) Consider approving recommendation to establish no parking along the south side of 10^th Place between Kasold Drive and Randall Road, along the east side of Randall Road between 10^th Place and 10^th Terrace and along the north side of 10^th Terrace between Randall Road and Randall Road. Adopt on first reading, Ordinance No. 8398, prohibiting parking on the south side of 10^thPlace between Kasold Drive and Randall Road, along the east side of Randall Road between 10^th Place and 10^th Terrace, and long the north side of 10^th Terrace between Randall Road and Randall Road. (8-0) This item was pulled from the May 5, 2009 City Commission Meeting Agenda. Staff Memo - Revised 05/12/09 TSC Minutes (04/06/09) - Item #6

ACTION: Approve recommendation to establish no parking along the south side of 10^th Place between Kasold Drive and Randall Road, along the east side of Randall Road between 10^th Place and 10^th Terrace, and along the north side of 10^th Terrace between Randall Road and Randall Road, and adopt on first reading, Ordinance No. 8398, if appropriate.

b) Consider approving a recommendation to establish a 35MPH speed limit on 4^th Street between McDonald Drive and Maine Street. (7-1) Staff Memo TSC Minutes (04/06/09) - Item #2

ACTION: Approve recommendation to establish a 35 mph speed limit on 4^th Street between McDonald Drive and Maine Street, if appropriate.

c) Consider establishing no parking along the south side of Ash Street from 8^th Street west 100 feet. (4-4) Staff Memo TSC Minutes (04/06/09) - Item #4 NLIA Letter Map of Area

ACTION: Establish or deny no parking request along the south side of Ash Street from 8^th Street, west 100 feet, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

1. Establish possible dates in June for a luncheon with City Commissioners and the Lawrence Memorial Hospital Board.

2. Planning a joint meeting with DGCO Commission for early summer. Request

§ Governing Body Institute, May 8-9. Location: Capitol Plaza Hotel, 1717 SW Topeka Blvd. Brochure

§ Sales Tax Audit Committee, May 14, 4:00 p.m. Location: City Manager’s Conference Room.

§ LKPD Fallen Officers Memorial Observance, Friday, May 15, 9:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.

§ Lawrence Municipal Airport 80^th Birthday Celebration, May 16, 8:00 a.m. – 2:00 p.m. Location: Lawrence Municipal Airport. Calendar of Events

§ Study Session on Water and Wastewater Master Plans and Related Items, Tuesday, May 19, 4:30 – 6:00 p.m. Location: City Commission Room.

§ City offices closed Monday, May 25 in observation of Memorial Day.

§ Groundbreaking for the new School of Pharmacy Building on KU’s west campus, Tuesday, May 26, 3:30 p.m. Invitation

§ City Commission Goal Setting Session, May 26, 3:00 – 6:00 p.m. Location: City Commission Room.

§ Peak Oil Task Force meeting, Thursday, May 28, 4:00 p.m. Location: City Manager’s Conference Room, Fourth Floor, City Hall.

§ City Commission Study Session, June 8, 3:00 – 5:00 p.m. Location: City Commission Room. Topic: Budget

§ City Commissioners invited to attend Planning Commission Orientation, June 12, 12:00 – 2:00 p.m. Location: City Commission Room.

§ Peak Oil Task Force Meeting, Thursday, June 25, 4:00 p.m. Location: City Manager’s Conference Room, Fourth Floor, City Hall.

§ June 30 City Commission Meeting cancelled due to the fifth Tuesday.

§ City Commission Study Session, July 13, 3:00 – 5:00 p.m. Location: TBD. Topic: City Manager’s Recommended Budget.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Four positions, held by Sneegas, Fish, Klinkenberg, and Atwood, expire 05/31/09. All are eligible for reappointments to additional terms. One position, held by Bryant, expires 05/31/11. Mr. Bryant has indicated that he will be resigning his term effective 05/31/09.

Community Development Advisory Committee:

Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions.

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08.

Lawrence-Douglas County Metropolitan Planning Commission:

Two positions, held by Findeldei and Carter, expire 05/31/09. Both are eligible for reappointment to an additional term.

Mechanical Code Board of Appeals:

One vacancy that expired 03/31/09.

Traffic Safety Commission:

One position, held by Ziegelmeyer, expires 04/30/09. Mr. Ziegelmeyer has served two consecutive terms and is not eligible for reappointment to an additional term.