Memorandum

City of Lawrence

Department of Public Works

TO:	David L. Corliss, City Manager
FROM:	Chuck Soules, Director of Public Works
CC:	Cynthia Boecker, Diane Stoddard, Mark Thiel, Steve Bennett, Ed Mullins, Laura Warner
Date:	May 5, 2009
RE:	City Airport Project 11-AI1-307(C) Runway 15-33 Safety Area Improvements - Final Payment May 12, 2009 Consent Agenda Item

Please include the following item on the City Commission consent agenda for consideration at the May 12, 2009 meeting:

Background.  On August 23, 2007 the City Commission authorized the City Manager to execute an Engineering Services Agreement with ADG (Airport Development Group, Inc.) in the amount of $54,400, a construction contract with Hamm’s Construction in the amount of $443,678, and an FAA Grant Agreement (memo/details attached). 

Project Status.  The project has been completed, and final pay estimates have been submitted.  This project was financed 95% by the FAA and 5% by the City.  A breakdown of costs is attached. 

The City has received Pay Estimate #3 for $142,500.60, Pay Estimate #4 for $102,006.70, and Change Order #1 in the amount of $8,831.50 totaling $253,338.80 due Hamm, Inc.  ADG is due $6,406.97 and will bill $12,700 for project closeout, for a total of $19,106.92.  The City pays the entire cost and is reimbursed by the FAA for 95%.  Total project costs are less than originally calculated.

Action Request.     Authorize City Manager to execute purchase orders for Hamm, Inc. in an amount of $253,338.80 ($240,671.86 – FAA; $12,666.94 – City) and for ADG in an amount of $19,106.92 ($18,151.57 – FAA; $955.35 – City) for final payment of Airport Improvement Project No. 11-AI1-307(C).   

Respectfully submitted,

Charles F. Soules, P.E.

Director of Public Works

CFS/jme

Attachments:  August 16, 2007 Memo Pay Estimate #3

Project Cost Summary         Pay Estimate #4

Summary of Expenses Final Change Order #1